Chapter 3.20
AGENDAS

Sections:

3.20.010    Assembly agenda.

3.20.010 Assembly agenda.

A. The presiding officer shall establish and have charge of the calendaring of the agenda of the assembly, subject to an appeal by an assemblymember.

1. The assembly shall not transact any business not on the agenda. The presiding officer shall bring the business before the assembly in the order stated on the agenda as amended.

2. The mayor, an assemblymember, or a city representative may introduce an ordinance at a regular meeting in accordance with agenda deadlines established by the presiding officer.

3. The clerk shall cause notice of a public hearing to be published not later than five days before each regular meeting.

4. Assemblymembers may propose amendments to any business before the assembly.

5. Amendments to proposed ordinances shall be submitted in writing where practicable.

6. An ordinance takes effect as provided for in FNSBC 3.12.020. The clerk and the presiding officer of the assembly shall attest to all ordinances.

7. Business requiring assembly action may be placed on a consent agenda for approval by a single motion. Resolutions that are not policy matters may be placed for approval on the consent agenda. Ordinances to be advanced may be removed from the consent agenda by request of two assemblymembers. Other consent agenda items may be removed by request of a single assemblymember. If an item is removed from the consent agenda, it shall be considered separately as the last item of new business.

8. Resolutions concerning public policy matters that are not regular agenda items shall be advanced to the next regular assembly meeting for action by the body.

9. Items submitted to the borough clerk not later than 12:00 noon on the second Tuesday prior to the regular assembly meeting shall be placed on the assembly agenda. After publication of the agenda, no further items shall be added to the agenda except by a majority vote of the assemblymembers.

B. Prior to any ordinance or appropriation being placed on the agenda, it shall have legal review and approval. Legal review shall occur in order of receipt.

C. A proposed ordinance must, prior to introduction, be accompanied by a fiscal impact statement to the extent required in this section.

1. A fiscal impact statement for purposes of this section shall be a statement of projected future fiscal effects in a brief informational document conveying the estimated fiscal impact of the proposed ordinance on the borough for the remainder of the current fiscal year, the first full fiscal year of operations and the next three fiscal years of operations based on current costs and rates. The estimated fiscal impact shall contain all relevant information useful to the assembly in its deliberations including:

a. Whether the proposed ordinance is estimated to impact revenue and by what amounts;

b. The number and type of new positions which may be required;

c. A timeline inclusive of all phases and the future costs to complete any capital asset;

d. The cost of operations and maintenance;

e. The anticipated annual tax subsidy; and

f. The estimated amount of non-borough funds that may be received to fund the proposed ordinance, future phases, and the future operations and maintenance costs.

2. A fiscal impact statement is required for all ordinances that authorize:

a. A new or expansion of services which entails additional costs beyond those approved in the current adopted budget; or

b. A project that is capital in nature and increases operational costs of the borough in the current or any future fiscal year.

3. The chief financial officer, in consultation with affected departments, shall be responsible for the preparation of all fiscal impact statements. The chief financial officer shall establish and submit to the assembly for approval by motion a process, including form, content and timing for the preparation of fiscal impact statements. (Ord. 2016-40 § 17, 2016; Ord. 2012-06 § 2, 2012. 2004 Code § 2.09.035.)