Chapter 3.24
COMMITTEES AND REPRESENTATIVES

Sections:

3.24.010    General provisions.

3.24.020    Finance committee.

3.24.030    Capital projects and legislative priorities committee.

3.24.040    Audit committee.

3.24.050    Assembly road service area committee.

3.24.060    Representatives.

3.24.010 General provisions.

A. The assembly may create standing and special committees. The presiding officer shall appoint committee members and designate the committee chairman.

B. A majority of those committee members appointed by the presiding officer shall constitute a quorum.

C. The committee chairman shall see that the committee acts on all business referred to it and reports back to the assembly as soon as practicable. The committee chairman shall file with the clerk a record of the actions taken by the committee.

D. Any assemblymember may attend, participate, debate and vote at any finance committee meeting, but an assemblymember who was not appointed to the finance committee shall not be counted in determining the presence of a quorum. Any assemblymember may attend, participate and debate but not vote at any other committee meeting.

E. A majority of the votes cast on the question shall be required to adopt any motion or other matter brought before a committee.

F. The clerk shall cause reasonable public notice of a committee meeting to be given. (Ord. 2011-23 § 2, 2011; Ord. 86-035 § 2, 1986. 2004 Code § 2.09.040.)

3.24.020 Finance committee.

The chair of finance shall be selected by the presiding officer, and shall preside over all meetings of the finance committee, setting its agenda; organizing the annual budget procedures including the school district’s budget portion of the borough budget. (Ord. 2015-16 § 2, 2015; Ord. 2002-36 § 2, 2002. 2004 Code § 2.09.010(E).)

3.24.030 Capital projects and legislative priorities committee.

A. The capital projects and legislative priorities committee shall consist of three members appointed by the presiding officer.

B. The chair of the capital projects and legislative priorities committee shall be selected by the presiding officer, and shall preside over all meetings of the capital projects and legislative priorities committee, setting its agenda, and organizing such procedures as are necessary to meeting annual goals. These shall include but are not limited to:

1. Coordinate with the administration and produce an annual capital projects list for assembly finance committee by no later than October 15th of each year.

2. Work with the school board and school district on all school bond issues.

3. Work with the borough administration on all other bond issues.

4. Coordinate legislative priorities requests with administration.

5. Coordinate with the administration and produce an annual capital projects list appropriate for federal funding as needed for presentation to the Alaska Congressional Delegation.

C. Within 30 days after receipt of any capital improvement bond proposition requested by the school board, the presiding officer shall schedule and hold a joint work session with the assembly capital projects committee and the school board for the purpose of discussing the requested capital improvement projects. No ordinance providing for a school capital improvement bond proposition shall be introduced and advanced prior to this joint work session. (Ord. 2016-40 § 19, 2016; Ord. 2015-70 § 2, 2015; Ord. 2012-40 § 2, 2012; Ord. 2002-36 § 2, 2002. 2004 Code §§ 2.09.010(F), (G).)

3.24.040 Audit committee.

A. An audit committee of the borough is created consisting of two assemblypersons, the mayor or the mayor’s designee, one member of the board of education, one member of the Interior Gas Utility board, and one member of the public with an accounting or financial background, recommended by the audit committee and approved by the assembly for a term of three years or continuing until a successor is appointed. The presiding officer of the assembly, the chair of the Interior Gas Utility, and the president of the board of education shall appoint the member(s) from their respective bodies.

1. The audit committee shall be afforded the opportunity to review and make meaningful input into the procurement documents prepared to select the external audit firm. Such input shall be accepted unless the chief procurement officer determines that it is inconsistent with FNSBC Title 16 or standard procurement practices. The audit committee shall also appoint a majority of any selection committee used in the procurement process. In addition, the audit committee shall be afforded the opportunity, to the extent consistent with FNSBC Title 16 and any contractual obligations, to determine whether the contract should be modified, terminated or extended.

2. The audit committee shall meet at the call of the chair, including a minimum of three times annually with the external auditor. The external auditor meetings shall include a meeting once early in the audit process to discuss the audit plan, once in the middle of the audit process to discuss audit progress and once at the conclusion of the audit to receive the final reports. At least one of the meetings with the external auditors shall follow SAS 114 guidance for good governance and be held without financial management staff present. (Ord. 2017-17 § 2, 2017; Ord. 2015-65 § 2, 2015; Ord. 2008-40 § 4, 2008; Ord. 2001-38 § 2, 2001; Ord. 2001-06 § 3, 2001; Ord. 86-017 § 40, 1986; Ord. 85-001 § 2, 1985. 2004 Code § 3.01.200(C).)

3.24.050 Assembly road service area committee.

A. The chair of the assembly road service area committee and two assembly members shall be appointed by the presiding officer. The chair shall preside over all meetings of the assembly road service area committee, setting its agenda, and organizing such procedures as are necessary to meet annual goals. Goals will be set annually by the chair and presiding officer.

1. Additional members of the committee shall be appointed as set out in FNSBC 14.12.030, except no member shall be appointed who is a current contractor, or who has entered into a contract in the year preceding the date of appointment, with any borough road service area.

2. The chair shall appoint one nonvoting member from the public who is a civil engineer or who shows a demonstrated knowledge of road construction.

B. The assembly road service area committee shall have the following powers and duties:

1. The committee shall establish priorities and recommend allocation of service area matching grant funds to qualified road service areas. The allocations to road service areas shall be made in compliance with a matrix and scoring system process annually approved by the committee with notice to the assembly. Assembly consent shall be considered given if not vetoed within 60 days of the notice.

2. Funds allocated by the committee pursuant to the service area matching grant program shall require a 10 percent match from the service area. Funds borrowed from the road service revolving loan fund may be used for the required match.

3. To make recommendations to the assembly concerning road service area issues including ordinances and resolutions. (Ord. 2009-52 § 2, 2010; Ord. 2007-39 § 2, 2007. 2004 Code §§ 2.09.010(I), 14.02.040(A).)

3.24.060 Representatives.

The presiding officer shall appoint a representative to the Fairbanks Metropolitan Area Transportation System (FMATS) policy committee. (Ord. 2016-40 § 18, 2016.)