Chapter 3.14
CONVENTION AND VISITORS BUREAU

Sections:

3.14.010    Establishment.

3.14.020    Appointment.

3.14.030    Alternate members.

3.14.040    Term of office.

3.14.045    Officers.

3.14.050    Vacancies.

3.14.060    Quorum.

3.14.070    Meetings.

3.14.080    Record of meetings.

3.14.090    Staff support.

3.14.010 Establishment.

A.    There is established the Skagway Convention and Visitors Bureau (CVB) and a governing board of directors which shall serve in an advisory role to the borough assembly. The CVB Board of Directors shall consist of five (5) members and two (2) alternate board members.

B.    Function of the bureau.

1.    The board of directors shall develop and recommend to the borough assembly policies governing the planning and execution of programs dealing with all phases of convention and visitor promotion and service to visitors. All such policies and plans shall be approved by the borough assembly prior to execution. Execution shall be the responsibility of the borough manager, acting through the tourism director. The bureau shall submit reports to the borough assembly at least annually, and such other reports as the borough assembly may require.

2.    The borough manager will provide the board chair adequate notice of line item transfers in excess of five hundred dollars ($500.00) so that the board may provide comment to the borough assembly.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 90-11, Amended, 05/17/1990; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.020 Appointment.

Members of the convention & visitors bureau board shall be appointed b the mayor, subject to confirmation by the borough assembly. The mayor shall consider, but is not limited to, candidates on a list of prospective members submitted to him by the CVB board. A borough assembly member shall serve as the ex officio member of the board, may attend all meetings and have the privilege of the floor, but shall have no vote.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 90-11, Amended, 05/17/1990; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.030 Alternate members.

An alternate member shall abstain from voting unless replacing an absent board member. The chair shall determine such absence and alternate replacement when establishing a quorum.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 90-11, Amended, 05/17/1990; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.040 Term of office.

A.    Members shall be appointed for a term of three (3) years however; a board member serves until a successor takes office. The term of office begins in October.

B.    The terms shall be staggered so that members shall be appointed each year. Terms shall be first established by drawing, 2 for one (1) year terms, 2 for two (2) year terms and 3 for (3) year terms.

C.    Appointments to fill vacancies shall be for the unexpired term only.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 90-11, Amended, 05/17/1990; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.045 Election of officers.

A.    The CVB board shall elect annually a chair and vice-chair at its first meeting following the mayor’s appointment and the assembly’s confirmation of board members.

B.    The term of office for the chair and vice-chair shall be one (1) year; however, officers may serve more than one term.

C.    The chair shall preside over the CVB board and shall have the right to vote.

D.    The vice-chair shall perform the duties of the chair in the absence or disability of the chair.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.050 Vacancies.

A.    A vacancy shall be declared and filled as provided above when the board member or alternate:

1.    Submits his resignation and the resignation is accepted by the mayor;

2.    Does not attend board meetings for a period of more than three (3) consecutive meetings unless excused by the board;

3.    Is convicted of a felony; or

4.    Any board member may be removed with written notice by the mayor, subject to confirmation by the borough assembly or by a majority vote of the assembly, at any time regardless of whether that person’s term on the board has expired.

B.    The board shall keep attendance records and the board chair shall notify the mayor when vacancies occur.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 90-11, Amended, 05/17/1990; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.060 Quorum.

Three (3) members constitute a quorum. Actions of the board are adopted by three (3) affirmative votes. The final vote on each action must be by a recorded roll call vote. Each member present shall vote on every question, unless required by law to abstain from voting on a question.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.070 Meetings.

There shall be one (1) annual meeting on a date and at a location determined by the board. The board chair may call additional meetings.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.080 Record of meetings.

Meetings shall be public and minutes shall be kept. Minutes and records shall be filed with the borough clerk and retained as public records.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 84-14, Repealed & Replaced, 09/20/1984)

3.14.090 Staff support.

The tourism director shall serve as staff support to the CVB board.

(Ord. 11-05, Amended, 06/23/2011; Ord. 92-11, Repealed & Replaced, 04/16/1992; Ord. 84-14, Repealed & Replaced, 09/20/1984)