Chapter 2.20
CITY CLERK

Sections:

2.20.010    City clerk’s office established.

2.20.020    Appointment.

2.20.030    Mission, powers and duties.

2.20.040    Additional duties.

2.20.050    Deputy clerk.

2.20.010 City clerk’s office established.

There is established, the office of city clerk. The city clerk’s office shall function as any city department in matters of following personnel rules, purchasing, administrative and council policies and regulations unless otherwise specified in this chapter. Annual budgets will be prepared and submitted to the city council for approval in conjunction with the annual city budget process. Executive and administrative duties are vested in the city clerk. (Prior code § 2.28.005)

2.20.020 Appointment.

A.    The city clerk shall be appointed by the council and serve at the pleasure of the council.

B.    The deputy city clerk shall be appointed by the city clerk and confirmed by the city council. The deputy clerk shall be a classified position. (Ord. 01-02 § 2, 2001: prior code § 2.28.010)

2.20.030 Mission, powers and duties.

The mission of the clerk’s office is to serve as liaison between the public and the council. The city clerk shall:

A.    Assure that notice and other requirements for public meetings are complied with and assure that public records are available for public inspection as required by law;

B.    Attend meetings of the governing body and its boards and committees as required and keep the journal;

C.    Prepare agendas and agenda packets as required by the governing body;

D.    Maintain and make available for public inspection an indexed file including the municipal ordinances, resolutions, rules, regulations and codes;

E.    Attest deeds and other documents;

F.    Record and certify all actions of the council;

G.    Take oaths, affirmations as necessary;

H.    Be custodian of the city seal and the official records of the city;

I.    Give to the proper officials ample notice of the expiration or termination of any term of office and, when necessary, the conditions or requirements of all bonds, franchises, contracts or agreements; i.e., council, planning, advisory police and park commissions;

J.    Be the registrar of the city and be responsible for the calling and supervision of all city elections unless otherwise provided by law;

K.    Issue necessary licenses and permits to individuals; i.e., taxicabs and animal;

L.    Have major responsibility for the records management of the city. The city clerk is designated as the records manager with city-wide responsibility for overall program direction as outlined in Chapter 2.48;

M.    Conduct surveys as directed by the council;

N.    Maintain the necessary qualifications to be a notary;

O.    Assure that the municipality complies with 42 U.S.C. 1971-1974 (Voting Rights Act of 1965, as amended);

P.    Act as the parliamentary advisor to the governing body;

Q.    Acts as depository for campaign and financial disclosure and conflict of interest statements;

R.    Perform other duties specified in this title or prescribed by the council. (Prior code § 2.28.020)

2.20.040 Additional duties.

Under the direction of the mayor, the city clerk may act as personnel clerk. (Prior code § 2.28.025)

2.20.050 Deputy clerk.

A.    In the temporary absence of the city clerk, the deputy city clerk is authorized to act on behalf of the city clerk, with all the powers and obligations of the city clerk. The deputy city clerk shall be duly qualified.

B.    The deputy city clerk shall be empowered to sign all documents in the name of the city clerk, subscribing his or her personal signature as deputy city clerk. (Prior code § 2.28.030)