Chapter 3.60
WORK HOURS, HOLIDAYS AND BENEFITS
Sections:
3.60.010 Regular hours of work—Standard work week and work day.
3.60.020 Shifts.
3.60.030 Temporary schedules.
3.60.040 Lunch period.
3.60.050 Changes of permanent schedules.
3.60.060 Holidays with pay.
3.60.070 Overtime.
3.60.080 Retirement and supplemental benefits.
3.60.090 Health, life, disability and other benefits.
3.60.100 Length of service.
3.60.010 Regular hours of work—Standard work week and work day.
A. Regular working hours of city employees shall consist of either five consecutive days of eight hours per day or four consecutive days of ten (10) hours per day. Regular working hours of all city employees must be approved in advance by the mayor. With approval from the mayor, a department head may assign an employee a different work week than provided herein in order to adequately staff his/her department and serve the public.
B. The mayor may designate certain full-time positions in the classified service that require the performance of managerial or professional duties as being subject to this subsection. Notwithstanding subsection A of this section, employees in these positions are expected to work during the whole of the work day, their work is expected to require two thousand eighty (2,080) or more hours of work per year, and they are expected to work as many hours as is necessary to perform their jobs. An employee in a position designated under this subsection that is eligible for overtime under the federal Fair Labor Standards Act shall be paid overtime in accordance with Section 3.60.070(B).
C. The standard work week shall consist of the period from midnight Sunday to the following midnight Sunday, although a department head may establish a different work week of seven consecutive twenty-four (24) hour periods if necessary to adequately staff a particular department. The standard work day shall consist of the period from midnight to midnight. (Ord. 08-14(AM) § 3, 2008: Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.020 Shifts.
A. Established Shift. The following types of regular shifts are authorized:
1. A regular shift (e.g., eight a.m. to five p.m. or seven-thirty a.m. to four-thirty p.m.) that generally applies to all employees of a department, division, section or work unit except as specified below, wherein employees get one hour or one half-hour off without pay generally during the middle of the shift unless they are scheduled without a meal period in accordance with Section 3.60.040(B).
2. A regular shift (e.g., seven a.m. to six p.m.) that generally applies to all employees of a department, division, section or work unit except as specified below, wherein employees get one hour off without pay generally during the middle of the shift.
3. A regular shift (e.g., eight a.m. to six p.m.) that generally applies to police officers wherein the entire shift is compensated and a paid lunch break is generally taken in the middle of the shift.
4. Regular shifts of all city employees must be approved in advance by the mayor.
B. Flex Time. A designated period (e.g., seven a.m. to six p.m.) during which employees may choose their own eight-hour or ten (10) hour schedule, with the approval of the department head and the mayor.
C. Job Sharing. Job sharing occurs when two or more part-time employees share one full-time position in which the combination of hours worked by the employees does not exceed the hours of work for the position if the position were held by one full-time employee. Job sharing may be done during a given shift or days of the work week. Schedules must be approved by the department head. (Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.030 Temporary schedules.
Temporary shifting of employees’ working hours to meet routine needs may be done as necessary and if approved by the department head. Changes of thirty (30) minutes or less at starting time may be approved by the department head for periods of less than one week. Changes of more than thirty (30) minutes at starting time, or changes for more than one week, may be implemented by the department head with at least one week’s advance notice to the affected employee except in emergency situations, or when the employee waives the need for notice. (Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.040 Lunch period.
A. Department heads shall authorize a one-half hour or a one hour unpaid lunch period to meet operational staffing requirements. Such periods will normally be taken close to mid shift.
B. Employees Scheduled Without a Scheduled Meal Period. Full-time employees such as police officers who, because of the particular nature of their duties, are regularly scheduled and required to work their regularly scheduled shifts without a scheduled meal period and who are not permitted to leave their work locations shall be granted an appropriate one-half hour paid lunch period during their shift. (Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.050 Changes of permanent schedules.
All permanent changes of working schedules shall provide the affected employees at least one week’s notice of the change and, if possible, two weeks’ notice except in emergency situations or when the employees waive the need for notice. (Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.060 Holidays with pay.
A. The following days shall be recognized as holidays that are compensated with eight hours of regular pay for all employees, except temporary, nonregular hourly, and intern employees, who are in pay status before and following such days:
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New Year’s Day |
January 1st |
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Washington’s Birthday |
Third Monday in February |
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Seward’s Day |
Last Monday in March |
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Memorial Day |
Last Monday in May |
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Fourth of July |
July 4th |
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Labor Day |
First Monday in September |
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Alaska Day |
October 18th |
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Veteran’s Day |
November 11th |
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Thanksgiving Day |
Fourth Thursday in November |
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Friday after Thanksgiving |
Fourth Friday in November |
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Christmas |
December 25th |
1. Except as provided in the following sentence, for an employee, all of whose regular working hours occur on Monday through Friday, the preceding Friday shall be recognized as the holiday for a holiday that occurs on a Saturday, and the following Monday shall be recognized as the holiday for a holiday that occurs on a Sunday. Notwithstanding the preceding sentence, a department head may designate the day on which each holiday will be recognized for employees in that department.
B. All employees who have to work on a holiday shall receive one and one-half their regular rate of pay for hours worked during their regular shift. Additionally, an employee who is eligible for overtime (see Section 3.60.070(B)) who has actually worked more than forty (40) hours during the work week or actually worked more hours on the holiday than the number of hours in his or her regular shift shall receive overtime pay for hours actually worked beyond forty (40) in the week in which the holiday occurs or for hours actually worked beyond the hours in his or her regular shift on the holiday. Additionally, all employees, except temporary, nonregular hourly and intern employees, who have to work on a holiday shall be entitled to accumulate eight hours of paid time off, or receive eight hours of pay at their regular rate of pay. If an employee’s regular day off is a holiday, the employee shall accumulate eight hours of paid time off. (Ord. 05-85 § 2, 2005; Ord. 04-79 § 5, 2004: Ord. 03-43 § 2, 2003; Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.070 Overtime.
A. Overtime duty is an occasional necessity dictated by conditions, most of which ordinarily could not be foreseen. Supervisors shall exert every effort to avoid overtime, and to plan ahead sufficiently so as to be able to avoid this extra expense and inconvenience. Overtime shall not be worked unless advance approval from the appropriate supervisor has been obtained, except in emergencies in which it is not practical to obtain advance approval. Department heads are personally responsible for seeing that no overtime is worked that is unnecessary. Employees are personally responsible for seeing that they do not work overtime without obtaining advance approval from the appropriate supervisor, except in emergencies in which it is not practical to obtain advance approval.
B. Only employees who are eligible for overtime under the federal Fair Labor Standards Act (“FLSA”) shall be paid overtime. However, overtime shall be paid for hours actually worked in a particular day beyond the number of hours actually worked in a regular shift as long as the regular shift is eight or more hours, or for hours actually worked in a week beyond forty (40) actual hours worked. Provided further, that time spent in travel on city business shall be treated as hours worked for purposes of compensation and overtime to a maximum of eight hours in a day, regardless of whether such travel occurs during the employee’s regularly scheduled shift. Provided further, however, that mandatory training shall be compensated based on actual hours spent in attendance at training, regardless of the number of hours in the employee’s regular shift. In determining whether an employee has worked more than forty (40) actual hours in a week, the number of hours actually worked shall be determined without including hours that are worked in excess of the employee’s regular shift of eight or more hours in a day because the employee has or will be separately awarded overtime compensation for those hours in accordance with this section. Time on stand by or on call out that a public works employee does not actually work, or paid time off, other leave, and holidays for all employees, do not count towards the number of hours actually worked in a day or a week for purposes of computing overtime. (Ord. 05-42 § 2, 2005; Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.080 Retirement and supplemental benefits.
A. Employees of the city are not covered by the federal Social Security system.
B. Employees who hold regular full-time, regular part-time, regular seasonal, and confidential/managerial positions shall be enrolled in the State of Alaska, Public Employees Retirement System (PERS) on their date of hire unless the position is exempt from PERS in accordance with the PERS agreement between the city and the state of Alaska. All city employees shall be enrolled in the State of Alaska Supplemental Annuity Plan on their date of hire. (Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.090 Health, life, disability and other benefits.
A. All employees hired after April 1986 are eligible to receive federal Social Security disability benefits if they meet the requirements for doing so.
B. Employees who hold regular full-time, regular part-time, regular seasonal, and confidential/managerial positions are eligible to enroll for city-sponsored health, dental and life insurance benefits on the first day of the month following the completion of one full calendar
month of employment. Employees may be required to pay a portion of the premium cost of such benefits. Regular part-time and regular seasonal employees shall receive coverage on a pro-rated premium basis. The city council shall determine the extent of benefits coverage, and may from time to time change, amend or otherwise alter the benefits provided to employees. Any change, amendment or alteration to benefits shall apply to all employees upon the effective date of the change, amendment or alteration, even if an employee was hired before the effective date of the change, amendment or alteration to the benefits.
C. All city employees are eligible to enroll in the State of Alaska Supplemental Benefits System on the first day of the month following their date of hire and during each annual open enrollment period. Employees may select from a list of benefits, including life, short-term disability, long-term disability, accidental death and dismemberment, and optional health insurance. Coverage is effective for new hires the first day of the month following the completion of one full calendar month of employment, or the day after the annual open enrollment period ends. Payments for optional benefits are made by payroll deduction. (Ord. 03-33(SUB)(AM) § 2 (part), 2003)
3.60.100 Length of service.
A. The length of service for a person who was a city employee and who has remained continuously employed by the city thereafter shall be measured from the date of that employee’s initial appointment to city employment for the paid time off accrual rate, excluding:
1. All leave without pay in excess of thirty (30) days during each calendar year unless otherwise provided by law;
2. Every day between the employee’s separation date(s) and reemployment date(s) with the city;
3. Time spent by the employee in a temporary position unless that employee moved directly from such temporary position to a regular position without a break in service. (Ord. 03-33(SUB)(AM) § 2 (part), 2003)