2.120.170 Disposal of records.
(a) Records may be disposed of by returning to the original owner, or destruction, if the following requirements are met:
(1) The records requested to be disposed of are not vital or historical records or if such records have been reproduced in accordance with this chapter;
(2) A request for said disposal, which shall include a physical inventory of these records sufficiently detailed to identify them, from the department or office from which the records originated has been submitted and proper authorization has been granted; and
(3) The records requested to be disposed of have met the minimum retention periods as prescribed by the assembly by resolution.
(b) Materials that may be disposed of as soon as they have served their purposes include catalogs; copies of records; work drafts; working papers accumulated in preparation of a communication, study or other writing; telephone message slips; voice mail messages; computer email messages; and the following materials if they do not add information: letters of transmittal; suspense copies when a reply has been received; routine requests for information and publications; tracer letters; feeder reports and the like.
(c) Records of a confidential nature shall be disposed of by shredding or burning. All other records shall be disposed of in any appropriate manner.
(d) The borough clerk shall retain on file the physical inventory of the records which were disposed of together with a record of the disposal itself. The borough clerk shall transmit a copy of the disposal record and the document list to the assembly and to the office from which the records were drawn. [Ord. No. 974, §2, 8-21-95. Code 1974 §5.90.085.]