“Certified copy” means a copy of a document certified as correct by the borough clerk.

“Disposition” means either the transfer of inactive records to the records center or the disposal of noncurrent records by destruction.

“Financial information” or “financial records” means accounting records, books, financial statements, tax returns, balance sheets, profit and loss statements, accounts receivable, accounts payable, bank statements, and other similar records.

“Historical record” means those public records that are retained for purposes of history and not necessarily for business purposes.

“Microform” means the format in which microfilm is generated. It may be a roll, cartridge, jacket, fiche, or an aperture card.

“Micrographic” means the use of various forms of microfilm in the management of records and information.

“Physical inventory” means a complete listing of file contents by record or record series, together with sufficient supporting data to enable a proper evaluation for determining retention periods.

“Proprietary information” means information regarding techniques, methods, strategies, or other unique data in which a valuable property interest may be established or which may be used by one (1) person or entity for a competitive advantage.

“Public records” or “records” means books, papers, files, accounts, writings, including drafts and memorializations of conversations, and other items, regardless of format or physical characteristics, that are developed or received by the borough, or a private contractor for the borough, and that are preserved for their informational value or as evidence of the organization or operation of the borough; “public records” or “records” does not include proprietary software programs.

“Record series” means a group of related records which are normally used and filed as a unit and which permit evaluation as a unit for retention scheduling purposes, a “record series” may contain both forms and correspondence.

“Records management” means the professional management of information in the physical form of records from the time records are received or created through their processing, distribution, and use to placement in a storage and retrieval system until either eventual elimination or identification for long-term archival retention.

“Retention period” means the period of time established in accordance with statutory or other requirements which must elapse before disposition may be made of records.

“Vital records” means those public records necessary to assure continuance of essential governmental operations to protect the legal and financial operation of the borough in the event of disaster or catastrophic loss of the borough’s records. [Ord. No. 1126A, §3, 3-6-00; Ord. No. 974, §2, 8-21-95. Code 1974 §5.90.110.]