Chapter 2.40
TOWN CLERK

Sections:

2.40.010    Town clerk.

2.40.010 Town clerk.

A. Office Established. The office of town clerk is hereby created and established. The town clerk shall be appointed from time to time as set forth in STC 2.35.020(C), and shall perform the duties of the office of town clerk under the general and specific direction of the town manager.

B. Bond. The town clerk shall furnish a surety bond to be approved by the town council in such sum as may be determined by the town council which shall be conditioned upon the faithful performance of the duties imposed upon the town clerk as herein described. Any premium for such bond shall be a proper charge against the town. Nothing in this section shall preclude the town from obtaining a blanket bond pursuant to the provisions of ARS 9-302 to satisfy this requirement.

C. Absence of Town Clerk. In the absence of the town clerk, the deputy town clerk shall be the acting town clerk and, if not available, the town manager or other designee of the town council shall be the acting town clerk. The acting town clerk shall have the duties and responsibilities of the town clerk as established by law, this code or ordinance.

D. Compensation. The town clerk shall receive such compensation as the town council shall fix at the time of appointment of the town clerk, and said compensation shall be a proper charge against the funds of the town. The town clerk shall be reimbursed for all sums necessarily incurred or paid by him or her in the performance of his or her duties, or incurred when traveling on business pertaining to the town as approved by the town council. Such reimbursement shall be made only when a verified itemized claim, setting forth the sums expended for which reimbursement is requested, has been presented and approved by the town council.

E. Powers and Duties. The town clerk shall have those powers and duties set forth by state law as well as town ordinance, resolution, order or directive. In addition to the powers and duties set forth above, it shall be the town clerk’s responsibility and authority to perform the following:

1. Records. The town clerk shall keep a true and correct record of all business transacted by the town council and any other records that either pertain to the business of the town or that the town council and town manager direct. The town clerk shall number, plainly label, and file separately in a suitable cabinet all resolutions, notices, deeds, surveys, leases, paid and unpaid vouchers, inventories, letters, orders and other documents of whatever nature.

2. Public Inspection of Records. The town clerk shall keep convenient for public inspection all public reports and public documents under the control of the town clerk, as provided by state statute.

3. Monthly Reports. The town clerk shall prepare and collect from town officers and employees such monthly reports prepared in such manner and to include such information as may be directed by the town manager.

4. Minutes. The town clerk shall prepare or cause to be prepared all minutes of town council proceedings and ensure their correctness and accuracy.

5. Ordinances, Resolutions, Budgets and Notices. The town clerk shall process, record, file, publish and, if required by state statute, post all ordinances, resolutions, budgets and notices that may be passed by the town council.

6. Duties as Treasurer. The town clerk shall also be the treasurer of the town, and have such duties and responsibilities as prescribed by state law.

7. Election Official. The town clerk shall be the town election official and perform those duties required by state statute and as directed by the town manager.

8. Licenses. The town clerk shall issue or cause to be issued all licenses that may be prescribed by state statute, town ordinance and this code.

9. Administrative Duties. The town clerk shall perform those administrative responsibilities and duties that are conferred upon the town clerk by the town manager in addition to those specified in ordinances and this code. In the temporary or permanent absence of the town manager and the temporary town manager, the town clerk shall serve as temporary town manager until the town council may take action to replace the absent town manager. [Ord. 2008-02 § 2; Ord. 2006-06 § 11; Ord. 2001-02; prior code § 3-2-1. Formerly 2.45.010.]