Chapter 2.04
GENERAL ADMINISTRATIVE PROVISIONS
Sections:
2.04.010 City Clerk
2.04.030 Authorization of Specific City Officials to Sign and Endorse Checks
2.04.040 City Inspector–Office Created–Duties
2.04.050 Community Development Director–Administrative Supervision
2.04.060 City Attorney–Duties
2.04.070 City Manager
2.04.080 City Engineer
2.04.090 Director of Public Works
2.04.100 Department of Public Housing
2.04.120 Interpreters Required to Render Adequate Public Service
2.04.010 City Clerk
A The City Clerk shall be appointed by the Mayor and Council for an indefinite term of office and shall hold office at the pleasure of the Mayor and Council.
B. The City Clerk shall have the custody, care and control of and be responsible for all books, papers, records, files and ordinances belonging to the City and committed to the Clerk’s custody, care and control. Said Clerk shall attest all ordinances, orders and resolutions and keep all official documents required by the Clerk’s office; keep all the books of ordinances and all other books with proper indexes; keep the minutes of the proceedings of the Council and have them properly signed by the Mayor and attested.
C. The City Clerk shall keep the City seal and affix the same when required on all documents aforesaid.
D. The City Clerk shall prepare or cause to be prepared all minutes of Council proceedings and ensure their correctness and accuracy.
E. The City Clerk shall process, record, file, publish and, if required by State statute, post all ordinances, resolutions, budgets and notices that may be passed by the Council.
F. The City Clerk shall be the City election official and perform those duties required by State statute. (Ord. 1151 (part), 2011: Prior code §§ 2-1 – 2-3)
2.04.030 Authorization of Specific City Officials to Sign and Endorse Checks
The Mayor, Vice Mayor, City Clerk and Assistant City Clerk are authorized to sign and endorse checks and drafts on behalf of the City pursuant to law and within the guidelines set by other provisions of the Charter and this code. (Ord. 734 (part), 1997: prior code § 2-4.2)
2.04.040 City Inspector–Office Created–Duties
The office of City Inspector is created, which office shall be filled by appointment by the City Manager. The duties of building inspector, gas inspector, housing inspector, plumbing inspector, electrical inspector, sanitary inspector and zoning inspector shall be performed by the City Inspector, whose duty it shall be to fully enforce all building, gas, housing, plumbing, electrical, sanitation and zoning codes and ordinances of the City. (Ord. 1129 (part), 2010; Ord. 734 (part), 1997: prior code § 2-5)
2.04.050 Community Development Director–Administrative Supervision
For the purposes of administration, the office of City Inspector is under the supervision of the office of Community Development Director. (Prior code § 2-6)
2.04.060 City Attorney–Duties
A. The City Attorney shall prosecute and defend all suits and actions to which the City is a party; provided, however, he shall not be required to attend and prosecute cases in the Police Court unless expressly required by the Council or in cases where the accused is represented by counsel and the Police Judge requests his assistance.
B. The City Attorney shall draft all deeds, contracts, conveyances, ordinances and other legal instruments. He shall approve, in writing, all drafts of contracts and the form of all official or other bonds, before final approval or acceptance thereof by the Council. He shall return, within fifteen (15) days, all ordinances and resolutions submitted to him for consideration by the Council with his approval or disapproval noted thereon, together with his reasons therefor. (Prior code §§ 2-7, 2-8)
2.04.070 City Manager
A. The office of City Manager is created, which office shall be filled by appointment of the Council and which office shall serve at the pleasure of the Council. The duties of the City Manager shall generally be set forth by motion of the Council and the Manager’s duties and responsibilities shall include but not be limited to the efficient management of the affairs of the City and its departments on a daily basis. The Council shall fix the salary of the Manager and shall appoint a Manager on the basis of executive and administrative qualifications and education.
B. The City Manager shall contract for or purchase or issue purchase authorizations for all budgeted supplies, materials, equipment and services for the offices, departments and agencies of the City without specific Council action. If such supplies, materials, equipment or services are not budgeted or exceed the budgeted amount, the City Manager, in his/her discretion, may authorize the purchase or expenditure up to twenty-five thousand dollars ($25,000).
C. However, any City improvement or any purchase costing fifty thousand dollars ($50,000) or more shall be approved by the City Council. Such purchase or improvement shall be advertised for bids as directed by the City Council.
D. The Council may enter into contracts with the lowest responsible bidder whose proposal is most satisfactory and beneficial to the City or may reject all bids.
E. Alterations in the amount of any contract referred to in subsections (C) and (D) of this section may be made by the City Manager up to fifteen percent (15%) of the original contract award.
F. The City Manager or City Manager’s designee is granted the discretion to authorize minor modifications to City ordinances, fee schedules, and Code provisions when such are necessary to accomplish a just and fair resolution of an issue which has been raised, so long as the modification has no greater financial impact on the City than five hundred dollars ($500.00). (Ord. 1141, 2011; Ord. 1070 § 1, 2008: prior code § 2-9)
2.04.080 City Engineer
The office of City Engineer is created, which office shall be filled by appointment by the Council, and which office shall serve at the pleasure of the Council. Duties of the City Engineer shall be as otherwise set out in the resolutions, ordinances and codes of the City and as hereafter set forth by resolution of the Council. The City Engineer shall be a qualified registered civil engineer under the laws of the State of Arizona. (Ord. 638 § 1, 1992: prior code § 2-10)
2.04.090 Director of Public Works
The office of Director of Public Works is created. The Director of Public Works shall be appointed and serve at the pleasure of the Council. In addition to the duties prescribed in the Charter, the general duties of this office shall be set forth by resolution of the Council and as otherwise previously set forth and shall include, but not be limited to, the efficient operation and technical operation of the Public Works Department and its divisions. The powers, functions and duties of the Director of Public Works may extend to engineering if the Director of Public Works is a qualified registered civil engineer. (Ord. 638 § 2, 1992: prior code § 2-12)
2.04.100 Department of Public Housing
The Department of Public Housing is created which Department will be responsible for directing all functions of the Public Housing Authority in accordance with the rules and regulations of the Federal Department of Housing and Urban Development (HUD), and will ensure compliance with all HUD guidelines, regulations, handbooks, notices and circulars. (Ord. 608 § 1, 1990: prior code § 2-12)
2.04.120 Interpreters Required to Render Adequate Public Service
The City Council is desirous of providing all City services to members of the public who may benefit therefrom. In order to adequately provide City services to all members of the public, the City Manager shall take such steps as he deems appropriate to identify City employees who are fluent in the languages likely to assist City staff in providing City services to the public, and make arrangements with those staff members and their supervisors to make said staff members available on short notice to provide translation services for languages which the City Manager believes are likely to require translators in order to adequately provide City services to the public, and to develop such other administrative guidelines as the City Manager may deem necessary to fulfill the purpose of this section, including but not limited to having interpreters available at City Council meetings and meetings of City boards and commissions upon request. (Ord. 1115, 2009)