Chapter 4.04
GENERAL PROVISIONS
Sections:
4.04.010 Quarters of City Year
4.04.020 City Treasurer–Payments On Account of City
4.04.030 City Treasurer–Financial Records–apportionment of Money Among Funds–Monthly Report
4.04.040 City Collector–Office Established, Officer to Perform–Bond Required
4.04.050 City Collector–Collection of Taxes and License Fees
4.04.060 Warrants–Form
4.04.070 Contracts to Be in Writing–Approval
4.04.080 Claims Against City
4.04.010 Quarters of City Year
The quarters of the city year shall begin on the first days of July, October, January and April of each year. (Ord. 676 § 1 (part), 1995: prior code § 9A-1)
Charter reference: Fiscal year, Art. V, § 1.
4.04.020 City Treasurer–Payments On Account of City
The city treasurer shall make payments on account of the city only upon warrants signed and approved by the council. (Ord. 676 § 1 (part), 1995: prior code § 9A-2)
4.04.030 City Treasurer–Financial Records–apportionment of Money Among Funds–Monthly Report
The city treasurer shall keep a separate record and account of each different fund provided by the council or otherwise, keep a record of warrants paid and of warrants presented but not paid for want of funds, apportion the moneys received among the different funds as prescribed by the council. He shall keep a complete set of books showing every money transaction for the city, the state of each fund, from what source the money in each fund was derived and for what purpose expended, and he shall make monthly reports to the common council of all receipts and disbursements and the balance in each fund. (Ord. 676 § 1 (part), 1995: prior code § 9A-3)
4.04.040 City Collector–Office Established, Officer to Perform–Bond Required
There is established the office of city collector, which shall be filled ex officio by the city clerk, but the council may, by resolution, provide for a separate office of city collector and may appoint some person other than the city clerk to fill such office. The collector shall be bonded in such an amount as the council shall specify. (Ord. 676 § 1 (part), 1995: prior code § 9A-4)
4.04.050 City Collector–Collection of Taxes and License Fees
The city collector shall be charged with the collection of all taxes and license fees. (Ord. 676 § 1 (part), 1995: prior code § 9A-5)
4.04.060 Warrants–Form
When a warrant is prepared and drawn on the treasurer of the city, it shall be in the following form and shall contain the following information:
The warrant shall be headed "City of Winslow, Winslow, Arizona" and shall contain spaces for the date, the warrant number and the projected amount. A space shall be provided for the name of the person to whom the warrant is made payable and the bank through which it shall be payable. A space shall also be provided for the signature of the mayor and for the signature of the city clerk who shall countersign such warrant. The lower part of the warrant shall be perforated so that it may be detached and shall contain spaces for the date, invoice number, demand number, description of the items for which the warrant is drawn and the amount of such warrant. The size of the warrant shall be determined by the machine which is used to write the warrant. (Ord. 676 § 1 (part), 1995: prior code § 9A-6)
4.04.070 Contracts to Be in Writing–Approval
Except as otherwise provided, the city shall not be bound by any contract or become in any manner liable thereon, unless such contract is made in writing, and duly authorized by the council, with the approval of the city attorney, signed by the mayor and attested by the city clerk under the seal of the city. The council may, by ordinance, resolution or order authorize any officer, committee or agent of the city to bind the city by contract in writing for the payment of any sum of money not exceeding five hundred dollars ($500.00). (Ord. 676 § 1 (part), 1995: prior code § 9A-7)
Charter reference: Council approval if over $500.00, Art. VII, § 2(c).
4.04.080 Claims Against City
Except as otherwise provided, all claims against the city shall be in writing and itemized, accompanied by proper invoices or vouchers attached thereto or previously furnished, and must be approved for payment by the city clerk and an authorized councilman on or before the regular meeting each month.
No claim against the city shall be paid until there has been an authorization as above provided and until the same has first been audited by the council or an auditing or finance committee by the council duly appointed, nor shall any claim be allowed or ordered paid except at a regular monthly meeting, nor shall any warrant be drawn or issued or delivered, except for salaries, or other fixed charges, until the claim for which it is drawn shall first have been audited and allowed by the council or finance committee. (Ord. 676 § 1 (part), 1995: prior code § 9A-8)