Chapter 17.56
SPECIAL EVENTS
Sections:
17.56.010 Title.
17.56.020 Purpose and Intent.
17.56.030 Definitions.
17.56.040 Permit Required.
17.56.050 Application Submittal Requirements.
17.56.060 Permit Issuance.
17.56.070 Permit Requirements.
17.56.080 Permit Revocation.
17.56.010 Title.
This chapter shall be known as the “Special Event Ordinance” and may be so cited. (Ord. 582 § 1 (Exh. A) (part), 2009)
17.56.020 Purpose and Intent.
A. The purpose of this chapter is to ensure the comfort, safety, and general welfare of the town citizens by controlling the number of special events and impacts of such events on the community and by providing a simplified permit process. It is also the purpose of this chapter to defray the costs of processing applications for these events.
B. The intent of this chapter is to protect the residents from excessive noise, traffic, and other intrusions upon their privacy. (Ord. 582 § 1 (Exh. A) (part), 2009)
17.56.030 Definitions.
Terms that are relevant to this chapter are defined in chapter 17.60 (Definitions). (Ord. 582 § 1 (Exh. A) (part), 2009)
17.56.040 Permit Required.
A. All special events held in the public right-of-way shall obtain a special event permit. Activities include, but are not limited to, processions such as walks, road races, bicycle rides, skate-a-thons, and similar activities.
B. A special event permit is required for any special event held on private property, occurring on two or more consecutive days where members of the general public are invited. Activities requiring a permit include, but are not limited to, the following:
1. Motion picture filming;
2. House and garden tours;
3. Fundraisers;
4. Auctions;
5. Antique shows;
6. Concerts;
7. Other similar activities.
C. The following provisions shall apply to special events held at private and public schools and country clubs:
1. A permit is not required for on-site school-related events. Responsible parties shall notify the town of school events that may result in additional traffic or parking.
2. A permit is not required for non-school-related events held at schools and country clubs that meet the school event guidelines as prepared by the city manager and accepted by the city council. Responsible parties shall notify the town of events that may result in additional traffic or parking.
3. A special event permit is required for non-school-related events that are planned to occur outside of the school event guidelines.
D. Open house tours for the purpose of selling property in the regular course of a real estate transaction shall be exempt from the permit requirements of this chapter. (Ord. 582 § 1 (Exh. A) (part), 2009)
17.56.050 Application Submittal Requirements.
The following items and information shall be submitted to the city manager or designee:
A. Completed application (application form supplied by the town) submitted to the town at least two months prior to the event.
B. Detailed description of the event.
C. Contact person available prior to and during the event.
D. Application fee (as set by resolution of the city council).
E. The anticipated number of attendees and number of vehicle trips per day.
F. An on- and off-site parking plan including the placement of barricades, etc.
G. A deposit as determined by the police chief for the funding of any additional security measures not provided by the applicant.
H. A hold harmless agreement, naming the town, its officers, employees, volunteers, and agents, and a certificate of insurance in the amount of two million dollars naming the town as additional insured. The hold harmless agreement and certificate of insurance shall be reviewed and approved by the city attorney. (Ord. 582 § 1 (Exh. A) (part), 2009)
17.56.060 Permit Issuance.
A. The city manager or designee may issue a special event permit when, in the opinion of the city manager or designee, the event meets all of the requirements of this code and the general plan. The city manager or designee may refer items to the planning commission when, in his or her opinion, the public interest would be better served by the planning commission conducting a public hearing. The city manager or designee shall issue, deny, or refer a special event permit within thirty days of receipt of a completed application. If the event will not be in conformance with either this title or the general plan, the application shall be denied.
B. If a special event permit is issued by the city manager or designee, such official may impose any reasonable conditions to ensure the event will have a minimal impact on the community. Such conditions may include, but are not limited to, any of the following:
1. Adequate arrangements to prevent:
a. Violation of chapter 8.16 (Noise Control),
b. Violation of chapter 8.20 (Nuisance Abatement),
c. Amplified sound,
d. Violation of any traffic laws,
e. Violation of any other section of this code;
2. Posting of docents at key/dangerous locations;
3. Events, including setup and tear-down, will be done during daylight hours if feasible;
4. Signs on public property shall be kept to a minimum and shall not be displayed for longer than one hour prior to or after the end of the event;
5. Other materials or mitigation measures deemed necessary by the city manager or designee; and/or
6. Parking barricades shall be set back a minimum distance as required by the city manager or his or her designee to ensure site distance clearance from special event site driveways and neighboring driveways. (Ord. 582 § 1 (Exh. A) (part), 2009)
17.56.070 Permit Requirements.
A. All special events held on private property shall be limited to no more than two consecutive weeks, including no more than two consecutive weekends. Any event for a longer period of time requires a conditional use permit.
B. All special events shall be publicly noticed at least ten days prior to the issuance of a permit, pursuant to the process outlined in State Planning and Zoning Law Section 65091, with a five-hundred-foot radius notification. However, if the event is not conducted on a single site, or is to be conducted within the public right-of-way, the applicant shall pay for the cost associated with the publication of the notice in a newspaper of general circulation at least ten days prior to issuance of a permit.
C. The applicant shall execute a contract agreeing to the obligations of the special event permit.
D. No more than two special event permits shall be issued in a twelve-month period for special events on any single private residential property. (Ord. 582 § 1 (Exh. A) (part), 2009)
17.56.080 Permit Revocation.
A special event permit may be revoked by the city manager or his or her designee in the event of any violation of the special events permit or this title. (Ord. 582 § 1 (Exh. A) (part), 2009)