Chapter 3.04
WARRANTS, CHECKS AND CONTRACTS
Sections:
3.04.020 Officers authorized to sign—Procedure.
3.04.030 Facsimile signatures authorized when.
3.04.040 Documents requiring city seal.
3.04.050 Bail trust fund documents.
3.04.060 Public security signature requirements.
3.04.010 Statutory authority.
The ordinance codified in this chapter is enacted under the authority of Government Code Section 40602 to provide for execution by officers other than the mayor of warrants drawn on the city treasurer, checks, written contracts, and instruments requiring the city seal. (Ord. 390-84 § 1, 1984)
3.04.020 Officers authorized to sign—Procedure.
A. The following city officers are authorized to sign on behalf of the city warrants drawn on the city treasury, checks, and appropriate bank signature cards:
1. City manager;
2. Assistant city manager;
3. Mayor;
4. Vice mayor.
B. Except as allowed by this section, no warrant or check for payment of money is valid or binding on the city unless signed by two of the officers above-named. On checks or warrants, one signature at least shall be manually executed, the other may be affixed by plate or other approved mechanical means. On payroll checks, two signatures may be executed by plate or other approved mechanical means. (Ord. 707-2016 § 1, 2016; Ord. 650-2007 § 3, 2007; Ord. 644-2006 § 3, 2006: Ord. 390-84 § 2, 1984)
3.04.030 Facsimile signatures authorized when.
Any officer authorized by the ordinance codified in this chapter to sign instruments may execute or cause the execution of such instruments by a facsimile signature in lieu of a manual signature on condition that the officer first file with the Secretary of State of the state of California his manual signature certified by him under oath, as provided by Section 5501 of the Government Code. Facsimile signatures may be used only on instruments for payment of money. (Ord. 390-84 § 3, 1984)
3.04.040 Documents requiring city seal.
The city manager is authorized to sign all written contracts to which the city is a party, and to sign all other instruments requiring the city seal, when authorized or directed to do so by the city council. The term “city manager” as used herein includes any other officer or employee of the city when that officer or employee is designated as an acting city manager, or specifically designated to perform the duty or duties of the city manager. (Ord. 390-84 § 5, 1984)
3.04.050 Bail trust fund documents.
A. The following officers are authorized to sign instruments for disbursements from the bail trust fund of the city:
1. Police department.
a. Police records supervisors;
b. Police lieutenant.
2. Administrative department.
a. Finance officer,
b. City manager.
B. No instrument executed for disbursement from the bail trust fund is valid or binding on the city unless signed by two officers, with one signature from each of the designated departments. (Ord. 390-84 § 6, 1984)
3.04.060 Public security signature requirements.
The ordinance codified in this chapter does not provide for the execution of public securities. Any bond, note, certificate of indebtedness or other obligation for the payment of money issued by the city shall be signed as provided by the general law of the state. (Ord. 390-84 § 4, 1984)