Chapter 2.12
DEPARTMENT OF ADMINISTRATIVE SERVICES
Sections:
2.12.100 Department of Administrative Services.
2.12.310 Write-off of Uncollectibles.
2.12.100 Department of Administrative Services.
There is hereby created and established a Department of Administrative Services which shall consist of such personnel as may be authorized by the City Council and/or assigned by the City Manager. (Ord. 88-18, 4/28/88; Ord. 91-34, 8/27/91; Ord. 06-7 § 1, 10/10/06)
2.12.200 Office Established.
There is hereby established the position of Director of Administrative Services (“Director of Finance” for the purposes of Sections 37209 and 40805.5 of the Government Code of the State) which shall be appointed by and serve at the pleasure of the City Manager. The position of Director of Administrative Services may be combined with any other office or position not inconsistent therewith. (Ord. 88-18, 4/28/88; Ord. 91-34, 8/27/91; Ord. 06-7 § 1, 10/10/06)
2.12.300 Powers and Duties.
The Director of Administrative Services shall be the head of the Department of Administrative Services and shall be responsible for the performance of the following duties:
A. Serve as the chief financial officer of the City and be charged with the administration of the financial affairs of the City under the direction of the City Manager, and have direct charge of and responsibility for all City personnel and equipment assigned to the Department.
B. Establish and maintain an organizational structure capable of performing the services assigned to the Department by the City Manager and/or the City Council.
C. Establish and maintain a general accounting system for the City government.
D. Advise and assist the City Council and the City Manager on all matters relating to the fiscal affairs of the City.
E. Compile the annual budget expense and income estimates for the City Manager.
F. Supervise and be responsible for the disbursement of all monies and have control over all expenditures to ensure that budget appropriations are not exceeded. Audit all purchase orders before issuance to ensure that sufficient funds are appropriated and available. Audit and approve before payment all bills, invoices, payrolls, or demands or charges against the City and, with the advice of the City Attorney, when necessary, determine the regularity, legality and correctness of such claims, demands or charges. Prepare and submit to the City Council periodically a register of audited demands with his affidavit attached thereto, as provided in the Government Code. Whenever a payment is approved as hereinbefore provided, the Director of Administrative Services shall issue payment by petty cash, check or electronic transfer, provided no payment shall be made unless there is sufficient money in the fund upon which it is drawn or made to meet the same. All checks drawn upon the City treasury for payment of any money shall be signed by the City Manager and the Director of Administrative Services. The signatures of the City Manager and the Director of Administrative Services may be affixed by a stamped or digital facsimile.
G. Submit to the City Council, through the City Manager, a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the City.
H. Collect all taxes, assessments, license fees and other revenues due the City and receive all taxes or other money receivable by the City from the county, State or Federal government or from any court.
I. Concurrently assume the title of and serve as City Treasurer and be authorized to act under the provisions of any law, ordinance or resolution requiring or permitting action by a City Treasurer.
J. Investigate and enforce ordinances and regulations which may from time to time be assigned to the Director of Administrative Services and/or the Department of Administrative Services by the City Manager.
K. Perform the financial and accounting duties imposed on the City Clerk by the Government Code of the State of California, such duties being transferred to the Director of Administrative Services and the City Clerk being relieved of such duties, in accordance with the provisions of Sections 37209 and 40805.5 of the Government Code of the State. In addition, have all other powers and perform all other duties relating to accounting and finance imposed on the City Clerk by this code or any city ordinance or by state law, where not inconsistent with such provisions.
L. Perform such additional duties and functions as may be assigned or delegated from time to time by the City Manager, City ordinances, resolutions and State laws governing fiscal administration of the City. (Ord. 88-18, 4/28/88; Ord. 91-34, 8/27/91; Ord. 06-7 § 1, 10/10/06)
2.12.310 Write-off of Uncollectibles.
A. The Director of Administrative Services is hereby authorized to write off as uncollectible any delinquent account when the Director of Administrative Services determines that the delinquent account is:
1. Uncollectible;
2. Possibly collectible, but collection would not be reasonably cost-effective taking into consideration the probable necessary cost to the City in pursuing collection and the likelihood of collection; or
3. Not a valid, enforceable claim of the City.
B. A write-off pursuant to this section is authorized solely to facilitate the keeping of the books of account of the City, and under no circumstances shall any such write-off be deemed or construed to prevent the City from collecting or enforcing payment of any such account or claim at any time. (Ord. 06-7 § 1, 10/10/06)
2.12.400 Bond.
The Director of Administrative Services shall execute a surety bond in an amount set by the City Council. The premium shall be paid by the City. (Ord. 88-18, 4/28/88; Ord. 06-7 § 1, 10/10/06)