Chapter 3. Officers

Article 1. City Manager

Sec. 2-3.101 Appointment.

The City Manager shall be appointed for an indefinite term by a majority vote of all members of the Council. (Adopted by Initiative March 15, 1988; this Section shall not be repealed or amended except by a future vote of the people. Elections Code § 4013)

Sec. 2-3.102 Qualifications and Eligibility.

The City Manager shall be chosen wholly on the basis of his administrative and executive ability and qualifications. No member of the Council shall during his term of office or for one year thereafter be eligible to hold the position of City Manager.

Sec. 2-3.103 Compensation.

The City Manager shall receive as compensation for services performed as City Manager such amount as may be established by the City Council by resolution or as provided for by agreement.

Sec. 2-3.104 Powers, Duties and Responsibilities.

The City Manager is the chief administrative officer of the City and he is responsible to the City Council. He is responsible for the efficient administration of all affairs of the City which are under his control. In addition to his general powers as administrative chief and not as a limitation on them, the City Manager shall have the following powers, duties and responsibilities:

(a) To devote his entire time to the discharge of his official duties.

(b) To see that all laws are enforced.

(c) The City Council shall vest in the City Manager the power to appoint and remove all department heads and all other subordinate officers and employees, including the City Clerk and City Treasurer, and excluding the City Attorney. The City Manager shall have general supervision and control over all such employees and shall have the power to appoint, promote, demote, remove or otherwise discipline such employees subject to personnel rules and regulations, memoranda of understanding, and any other employment agreements. The City Manager may authorize department heads and any other subordinate officers to exercise the powers described above with respect to subordinates in each officer’s department, office or agency.

(d) To attend all meetings of the Council unless excused therefrom by the Council.

(e) To act as ex officio member of all boards and commissions.

(f) To keep the Council advised on the needs of the City.

(g) To prepare and submit to the Council an annual budget estimate for the City and such reports as the Council may require.

(h) To prepare or cause to be prepared plans and specifications for work which the Council may order and to provide such plans and specifications in sufficient number and in ample time to give full opportunity for all contractors who desire to bid thereon to do so.

(i) To exercise general supervision over all privately owned utilities operated within the City insofar as the same are subject to municipal control.

(j) To see that the provisions of all franchises, leases, contracts, permits and privileges granted by the City are fully observed and to report to the Council any violations thereof.

(k) To have general supervision over all City property and equipment and its use by the public or by City employees.

(l) To coordinate the work of all departments of the City.

(m) To control the purchasing of the City in accordance with the provisions of this Code and in accordance with regulations established by the Council.

(n) To appoint such committees as he may deem desirable to advise and assist him in his work, provided the members of such committees shall serve without compensation.

(o) To have subject to his approval expenditures, policies and procedures for the departments coming under his control.

(p) To negotiate such contracts and leases as the Council may authorize.

(q) To maintain membership in, or appropriate relations with professional, civic and governmental associations and organizations.

(r) To maintain liaison with other City officials and with other municipal, district, county, state and federal agencies to insure proper coordination of activities.

(s) To serve as public relations officer of the City.

(t) To perform such other duties as the Council may require of him. (1st par. and (c) adopted by Initiative March 15, 1988; those parts of this section shall not be repealed or amended except by a future vote of the people. Elections Code § 4013)

Sec. 2-3.105 Interference by Council Members.

No member of the Council shall in any manner, directly or indirectly, by suggestion or otherwise, attempt to influence or coerce the City Manager in the making of any appointment or removal or in the purchase of supplies or attempt to exact any promise relative to any appointment from any candidate for City Manager. With respect to the departments under the control of the City Manager, the members of the Council shall deal with such departments solely through the City Manager, except for purposes of inquiry. Neither the City Manager, nor any person in the employ of the City, shall take part in securing, nor contribute any money toward, the nomination or election of a candidate for a municipal office.

Sec. 2-3.106 Removal.

The City Manager may be removed from office by a resolution of the City Council. Before he may be removed he shall, if he so demands, be given a written statement of the reasons for his removal and the right to be heard publicly thereon at a meeting of the Council prior to the final vote on the resolution providing for his removal, but pending and during such hearing the Council may suspend him from office. The action of the Council in suspending or removing the City Manager shall be final and conclusive, and during such suspension, he shall not be eligible to receive compensation.

Article 2. Director of Finance

Sec. 2-3.201 Establishment of Office of Director of Finance.

The office of Director of Finance is hereby established.

Sec. 2-3.202 Powers and Duties of Director of Finance.

The Director of Finance shall have and perform the following powers and duties:

(a) The financial and accounting duties imposed upon the City Clerk by Chapter 4, Part 2, Division 3, Title 4, Chapter 2, Part 3, Division 3, Title 4 and upon the City Treasurer by Chapter 3, Part 2, Division 3, Title 4 of the Government Code of the State of California.

(b) Under general direction of the City Manager, supervise and participate in all general accounting and financial record keeping functions of the City; prepare a variety of complex accounting, statistical and narrative reports; maintain budget control records, including general ledger, budgetary records, accounts payable, accounts receivable and payroll; maintain an investment program; and perform such other related duties as may be required by the City Council or City Manager. Such duties shall include, but not be limited to the following:

(1) Supervise, coordinate and participate in the various central accounting production schedules involving warrant payments, payroll processing, and other related activities.

(2) Recommend new or revised accounting systems and direct the implementation of such new or revised systems after appropriate approval.

(3) Prepare statements of financial conditions, trial balances, statistical reports and balance sheets.

(4) Verify, approve and screen various financial documents to ensure proper accounting controls are being effected.

(5) Supervise and coordinate the various accounting activities of assigned professional and clerical staff and ensure proper flow of work and utilization of personnel and equipment.

(6) Train assigned personnel and prepare periodic performance evaluations.

(7) Prepare a variety of detailed factual and analytical accounting, statistical and narrative reports and correspondence.

(8) Supervise and participate in the annual year-end closing activities that include preparing adjustments, closing and opening entries and preparing analyses and schedules required by auditors.

(9) Coordinate various accounting activities with data processing units.

(10) Direct the maintenance of various financial records and maintain budgetary control of financial accounts.

(11) Supervise and participate in the billing and collection of delinquent accounts receivable and make court appearances on behalf of the City on these matters if necessary.

(12) Prepare a long and short-range investment program of City reserve funds, locate and consult with sources, maintain records and produce periodic reports and forecasts to the City Manager and Council.

(13) Maintain, prescribe and require the maintaining of inventory records of municipal properties necessary in accordance with modern municipal accounting practices.

(14) Assist in the purchase of supplies, goods, wares, merchandise, equipment and materials required by the City. (Ord. 258 Div. 1 (part), 1987)

Sec. 2-3.203 Salary of Director of Finance.

The Director of Finance shall receive as compensation for services performed as Director of Finance such sum as may be established by the City Council by resolution or as provided for by agreement.

Article 3. City Clerk

Sec. 2-3.301 Consolidation of Offices of City Clerk and City Treasurer.

Repealed by Ordinance No. 258.

Sec. 2-3.302 Salary of City Clerk.

The City Clerk shall receive as compensation for services performed as City Clerk such sum as may be established by the City Council by resolution or as provided for by agreement. (Ord. 258 Div. 1 (part), 1987)