Chapter 41.52
EMERGENCY PURCHASES
Sections:
41.52.010 Emergency purchase definition.
41.52.030 Emergency purchase procedures.
41.52.010 Emergency purchase definition.
Emergency purchases are made to protect the public health of citizens or when immediate repair is necessary to prevent further damage to public property, machinery or equipment. In addition, a bona fide emergency purchase is when the functioning and operation of a City department would be seriously hampered or delayed through use of the normal purchasing process.
(Res. 04-12 (§ 13.1), 1-16-12)
41.52.020 Authority.
In case of an emergency affecting the public peace, health or safety, the City Manager may waive all provisions for competitive bidding. In such instances, the City Manager may direct the appropriate Department Director or Purchasing Manager to procure such emergency needs by informal open market procedure, as expeditiously as possible, at not more than commercial prices. When expenditures exceed $50,000, a full report of the circumstances necessitating the emergency action shall be presented at the next City Council meeting by the City Manager.
(Res. 04-12 (§ 13.2), 1-16-12)
41.52.030 Emergency purchase procedures.
(a) Criteria. The following are the criteria for determining whether to use emergency purchase procedures:
(1) An equipment breakdown or act of God threatens to terminate essential services; or
(2) A dangerous condition or immediate need for supplies, equipment or services threatens public safety, health or welfare.
(b) Procedures. The following are procedures to be followed for emergency purchase situations:
(1) In the event of an actual emergency during nonworking hours, the Department Director or designee may purchase directly any supplies whose immediate procurement is essential to protect the life, health or safety of the public. When expenditures exceed $25,000, the Department Director or designee of the City agency using the emergency procedure shall submit, by close of business the next work day, a requisition with a copy of the delivery document and a written report explaining the circumstances of the emergency to the City Purchasing Division.
(2) During normal City business hours, the Department shall notify the Purchasing Manager of the emergency situation and request verbal approval to proceed with the emergency purchase. The Department shall provide the following:
(i) The nature of the emergency;
(ii) The estimated cost of the services/goods required; and
(iii) The vendor recommended to receive the order.
(Res. 04-12 (§ 13.3), 1-16-12)