Chapter 41.80
CITY STORES (INVENTORY WAREHOUSE)
Sections:
41.80.030 Stores requisition form.
41.80.040 Stores window pickup.
41.80.010 Purpose.
City “Stores” is a central warehouse in which common-use commodities, items used by more than one department, are stored and issued on an “as needed” basis to requesting divisions. The primary function of Stores is to maintain immediate availability of commonly used materials and supplies. Stores’ secondary function is to warehouse emergency backup supplies and provide for the storage and retrieval of historical City records. Emergency backup supplies are those supplies that are critical to the continued operation of the City and have long delivery lead times. Stores also serves as a central delivery point to receive goods and to assure appropriate inspection and delivery when required.
(Res. 04-12 (§ 20.1), 1-16-12)
41.80.020 Stores catalog.
A Stores stock catalog containing the descriptive listing of items and item numbers shall be available on the City intranet published and maintained by the Purchasing Division.
(Res. 04-12 (§ 20.2), 1-16-12)
41.80.030 Stores requisition form.
Departments and agencies requesting delivery from Stores inventory shall use the requisition form through New World Systems. Once this form is completed and approved, the system automatically reserves from Stores inventory the requested items.
(Res. 04-12 (§ 20.3), 1-16-12)
41.80.040 Stores window pickup.
Items may be picked up at Stores during the hours of 7:30 a.m. to 4:00 p.m. Monday through Friday. Stores hours will be changed to comply with summer work schedules. Recipients of over-the-counter issues are required to have departmental authorization and the account number to which the item(s) shall be charged.
(Res. 04-12 (§ 20.4), 1-16-12)
41.80.050 Delivery times.
Departments requesting supplies from Stores shall receive their deliveries the next business day, provided Stores requisition forms are received a day in advance.
(Res. 04-12 (§ 20.5), 1-16-12)
41.80.060 Inventory control.
The proper functioning of an inventory accounting system demands that all materials and supplies received, issued and on hand be accounted for, both in quantities and values, and that, periodically, the inventory records and accounts be verified by actual physical inventory.
The Purchasing Division shall be responsible for conducting periodic inventories to:
(a) Ensure accurate record accountability;
(b) Support the value of inventory shown in the fund balance sheet; and
(c) Disclose the possibility of fraud, theft or loss.
(Res. 04-12 (§ 20.6), 1-16-12)