Chapter 2.10
OFFICERS AND EMPLOYEES
Sections:
2.10.010 Offices of Clerk and Treasurer combined.
2.10.020 Indemnification of city officials.
2.10.030 Payment of dues and expenses.
2.10.040 Promotion of city business.
2.10.050 Employee handbook adopted.
Cross-reference: Issuance and use of credit cards, see AMC 3.05.040.
2.10.010 Offices of Clerk and Treasurer combined.
Pursuant to state law, the offices of the City Clerk and City Treasurer are combined into one office to be designated and known as Clerk-Treasurer of the city. [Ord. 166, 1933. Code 2000 § 31.01; Code 1981 § 2.12.010.]
Statutory reference: Election of Clerk-Treasurer, see IC 36-4-10-2.
2.10.020 Indemnification of city officials.
(A) The city shall indemnify, protect, and save the members of the Common Council, the Mayor, the Clerk-Treasurer and the City Attorney from and against all claims, suits, damages, costs, losses and expenses in any manner resulting from, connected with, or arising out of the performance of their duties as such officials, officers, and employees, except criminal acts.
(B) The Mayor is hereby authorized and empowered, subject to the approval of the Common Council and to the requirements of law, to enter into contracts for the providing of protection by insurance carriers or other entities. [Ord. 691, 1986. Code 2000 § 31.02; Code 1981 §§ 2.72.010 and 2.72.020.]
2.10.030 Payment of dues and expenses.
The Common Council may, pursuant to the requirements of law, appropriate necessary funds to provide membership of the city and the elected and appointed officials and members of the city’s boards, commissions and councils in local, state and national associations of a civic, educational or governmental nature which have as their purpose the betterment and improvement of municipal operations. The Common Council shall from time to time designate the associations to which dues may be paid. The city may participate through duly designated representatives in the meetings and activities of such associations, and the Common Council may appropriate necessary funds to defray the expenses of such representatives in connection therewith. [Ord. 610, 1982. Code 2000 § 31.03; Code 1981 § 2.56.010.]
2.10.040 Promotion of city business.
For the purpose of promoting city business, the Common Council may, pursuant to the requirements of law, appropriate money from the general fund of the city to pay the expenses of, or to reimburse city officials for expenses incurred in, promoting the best interests of the city. Expenses may include, but not be limited to, rental of meeting places, meals, decorations, memorabilia, commemorative objects, and awards; expenses incurred in promoting industrial, commercial and residential development; expenses incurred in developing relationships with other units of government; expenses for membership dues, assessments, conference registrations and other assistance in local, regional, state and national associations of a civic, educational or governmental nature which have as their purpose the betterment and improvement of municipal operations; the direct expenses incurred for travel, meals and lodging in conjunction with municipal business or meetings or organizations to which the municipality belongs; and any other expenses of a civic or governmental nature such as a reasonable amount on employee or immediate family funeral flowers, an all-employee gathering, or employee retirement gift deemed by action of the Mayor to be in the interest of the city. [Ord. 1630-2020 § 1; Ord. 610, 1982. Code 2000 § 31.04; Code 1981 § 2.60.010.]
2.10.050 Employee handbook adopted.
The city employee handbook, on file in the office of the Clerk-Treasurer, is hereby approved and adopted by reference. [Ord. 1732-2023 §§ 1 – 3; Ord. 1724-2023 § 1; Ord. 1721-2022 § 1; Ord. 1714-2022 § 1; Ord. 1711-2022; Ord. 1683-2021; Ord. 1674-2021; Ord. 1651-2020; Ord. 1637-2020; Ord. 1633-2020; Ord. 1612-2019; Ord. 1611-2019; Ord. 1609-2019; Ord. 1596-2018; Ord. 1588-2018; Ord. 1585-2018; Ord. 1571-2017; Ord. 1546-2016; Ord. 1525-2016; Ord. 1521-2016; Ord. 1467-2014; Ord. 1464-2014; Ord. 1433-2013; Ord. 1411-2012; Ord. 1396-2011; Ord. 1368-2011; Ord. 1362-2010; Ord. 1355-2010; Ord. 1354-2010; Ord. 1340-2010; Ord. 1334-2009; Ord. 1333-2009; Ord. 1332-2009; Ord. 1331-2009; Ord. 1328-2009; Ord. 1327-2009; Ord. 1320-2009; Ord. 1273-2007; Ord. 1270-2007; Ord. 1246-2006; Ord. 1242-2006; Ord. 1226-2006; Ord. 1223-2006; Ord. 1222-2006; Ord. 1221-2006; Ord. 1220-2006; Ord. 1219-2006; Ord. 1189-2005; Ord. 1187-2005; Ord. 1175-2004; Ord. 1133-2004; Ord. 1102-2002; Ord. 999-2000; Ord. 963-98, 1999. Code 2000 § 31.05.]
2.10.060 Antinepotism policy.
(A) On July 1, 2012, the city shall have a nepotism and a contracting with a unit policy that complies with the minimum requirements of IC 36-1-20.2 (hereinafter “nepotism policy”) and IC 36-1-21 (hereinafter “contracting with a unit by a relative policy”) and implementation will begin.
(B) The city nepotism policy is hereby established effective July 1, 2012, by adopting the minimum requirements provisions of IC 36-1-20.2, and including all future supplements and amendments thereto which become law from time to time, and making them a part hereof as if fully set out herein.
(C) The city contracting with a unit by a relative policy is hereby established effective July 1, 2012, by adopting the minimum requirements provisions of IC 36-1-21, and including all future supplements and amendments thereto which become law from time to time, and making them a part hereof as if fully set out herein.
(D) The city finds that both IC 36-1-20.2 and 36-1-21 specifically allow a unit to adopt requirements that are more stringent or detailed and that more detailed are necessary.
(E) The city further finds that a single member of the legislative body cannot act for the body to make work assignments, compensation, grievances, advancement or a performance evaluation without prior authority of a majority of the body and therefore without the authority by the majority he or she will not be in the direct line of supervision.
(F) The city finds that a single member of governing bodies with authority over employees in the city cannot act for the governing body to make work assignments, compensation, grievances, advancement or a performance evaluation without prior authority of a majority of the body, when a statute provides that a majority is needed to act, and therefore, without the authority by the majority the single member will not be in the direct line of supervision.
(G) All elected and appointed officials and employees of the city are hereby directed to cooperate fully in the implementation of the policies created by this section and demonstrate compliance with these same policies.
(H) Failure to abide by or cooperate with the implementation, compliance, and certifications connected with the nepotism policy is a violation and may result in the discipline, including termination, of an employee or a transfer from the direct line of supervision or other curative action. An elected or appointed official of the city who fails to abide by or cooperate with the implementation, with the compliance and with mandated certifications of the nepotism policy may be subject to action allowed by law.
(I) Failure to abide by or cooperate with the implementation, compliance, and certifications connected with the contracting with a unit by a relative policy is a violation and may result in the discipline, including termination, of an employee or a curative action. An elected or appointed official of the city who fails to abide by or cooperate with the implementation, with the compliance and with mandated certifications of either the nepotism policy or the contracting with a unit by a relative policy may be subject to action allowed by law.
(J) The policies created by this section are hereby directed to be implemented by and of the following actions. Upon taking of any of these actions, these policies are deemed implemented by the city.
(1) Posting a copy of this section in its entirety in at least one of the locations in the city where it posts employer posters or other notices to its employees;
(2) Providing a copy of this section to its employees and elected and appointed officials;
(3) Providing or posting a notice of the adoption of this section; or
(4) Any such other action or actions that would communicate the policies established by this section to its employees and elected and appointed officials. [Ord. 1411-2012. Code 2000 § 31.06.]