Chapter 2.16
PARKS COMMISSION

Sections:

2.16.010  Creation of commission.

2.16.020  Membership.

2.16.030  Terms of office.

2.16.040  Vacancies.

2.16.050  Removal/resignation.

2.16.060  Officers.

2.16.070  Secretary.

2.16.080  Meetings.

2.16.090  Responsibilities, powers and duties.

2.16.010 Creation of commission.

There is hereby created within the city of St. Helens a parks commission. (Ord. 2930 § 1, 2005; Ord. 2352 § 1, 1981)

2.16.020 Membership.

The parks commission shall consist of eight members, including one council member and seven at-large members. One of the eight members shall be the member of the city council annually designated as parks commissioner and council liaison to the public works (including parks) department by the mayor. The council member shall be an ex officio, nonvoting member of the commission. No less than six of the at-large members shall be residents of the city of St. Helens. At-large members are appointed by the mayor with the consent of the city council. Parks commission membership is an unpaid voluntary appointed position and members shall receive no compensation for their service except for expenses specifically budgeted and authorized by the city council. (Ord. 2930 § 2, 2005; Ord. 2352 § 2, 1981)

2.16.030 Terms of office.

The terms of office of each at-large parks commissioner shall be for a period of four years with no more than two full term commissioners being replaced each year. Appointments are normally made in December with terms of office to commence on January 1st. The provisions of the ordinance amending this section do not alter the terms of office of current commissioners and said positions shall continue in accordance with their terms. (Ord. 2930 § 3, 2005; Ord. 2352 § 3, 1981)

2.16.040 Vacancies.

Any vacancies on the parks commission shall be filled by appointment of the mayor at any time, with the consent of the council. Said appointment shall be for the remainder of the unexpired term of the vacated commissioner position. (Ord. 2930 § 4, 2005; Ord. 2352 § 4, 1981)

2.16.050 Removal/resignation.

An at-large parks commissioner may be removed from the commission, for cause, following a hearing before the city council. A commissioner may resign in lieu of removal following a hearing. Cause for removal includes but is not limited to misconduct in office or nonperformance of official duties, violation of government standards and practices, conviction of a crime, including the crime of official misconduct, as well as any other actions or conduct by the commissioner which is detrimental to the reputation and good will of the city of St. Helens. Notwithstanding the above provisions for removal, a parks commissioner who is absent from three consecutive regular parks commission meetings without an excused absence as approved by the commission shall be deemed to have resigned his/her position on the commission. In the event of such resignation, the council shall be notified, the position declared vacant and reappointment procedures commenced. Nothing herein prohibits a commissioner who has resigned by operation of this section from being reappointed to the commission. (Ord. 2930 § 5, 2005; Ord. 2352 § 5, 1981)

2.16.060 Officers.

At the first meeting of each calendar year, the parks commission shall elect a chairman and a vice-chairman to serve a one-year term. (Ord. 2930 § 6, 2005; Ord. 2352 § 6, 1981)

2.16.070 Secretary.

The city council may provide a secretary to the parks commission and assign such other staff and consultant services as may be appropriate. In the event that the city staff cannot be provided, the parks commission may designate one of its members or a volunteer as secretary to keep an accurate record of meetings of the parks commission. The designated secretary need not be a member of the parks commission. (Ord. 2930 § 7, 2005; Ord. 2352 § 7, 1981)

2.16.080 Meetings.

The parks commission shall meet as often as deemed appropriate by the commission but not less than once every other calendar month or as otherwise directed by the city council. All meetings of the parks commission shall be open to the public and shall in all respects fully comply with Oregon public meetings law. Special meetings of the commission shall require not less than 24 hours’ notice to local newspapers and posting of meeting notice in public places reasonably calculated to give notice to interested parties. The parks commission shall have the authority to make and alter written rules for the conduct of its business, including rules of procedure for conduct of public meetings and public hearings. The adoption of bylaws is expressly authorized, subject to the consent of the city council. For purposes of conducting business, a quorum shall require the attendance of a majority of the at-large commissioners that are currently appointed to the parks commission at the time of the meeting, but in no case less than three members. Minutes of parks commission meetings and activities shall be regularly submitted to the city council for review and acceptance. (Ord. 2930 § 8, 2005; Ord. 2352 §§ 8 – 11, 1981)

2.16.090 Responsibilities, powers and duties.

The parks commissioners shall have the responsibilities, obligations and duties of appointed public officers and the parks commission shall have the responsibilities, obligations and duties of an advisory public body as provided for in laws of the state of Oregon and the laws of the city of St. Helens. The parks commission shall have the power to act in an advisory capacity to the city council in all matters pertaining to the operation, planning, development, improvement, beautification, equipment and maintenance of public parks, vacant park properties, public squares, public recreational facilities and publicly accessible buildings and associated grounds. The parks commission shall have authority:

(1)  To review and call to the attention of the city council any deteriorating condition of city public parks, vacant park properties, public squares and publicly accessible buildings and associated grounds, public recreational facilities, and their associated infrastructure improvements including but not limited to access roads, equipment, athletic fields, gardens, landscape areas, open spaces, natural areas, playgrounds, and parking areas.

(2)  To review and call to the attention of the city council the effectiveness, or lack thereof, of parks and recreation programs conducted by or for the city of St. Helens.

(3)  To review and make recommendations to the city council on the operation, administration, maintenance and equipment needs of the public works department relative to parks and recreation and the other public facilities identified in this section.

(4)  To review and make recommendations to the city council on the annual budget of the public works department relative to parks and recreation and the other public facilities identified in this section.

(5)  To review and make recommendations to the city council on master plans and capital improvement plans for parks and recreation and the other public facilities identified in this section.

(6)  To review and make recommendations to the city council on public park and recreation facility development plans, construction plans, recreation use or development proposals, and such other park related activities as deemed advisable by the city council.

(7)  To make periodic site visits and inspections, in accordance with public meetings law, and with the approval of the city engineering manager, of city park and recreation facilities and other public facilities identified herein, as are necessary for the parks commission to carry out its assigned duties.

(8)  To request that the city council assign or direct staff to prepare reports and compile information necessary for the parks commission to carry out its assigned duties. (Ord. 2930 § 9, 2005; Ord. 2352 §§ 12, 13, 14, 1981)