Chapter 2.28
CITY LIBRARY AND LIBRARY BOARD

Sections:

2.28.010    Public library established.

2.28.020    Financing.

2.28.030    Hearings.

2.28.040    Council responsibility.

2.28.045    Library rules and compliance therewith.

2.28.050    Library board.

2.28.060    Terms of office – Vacancies.

2.28.070    Officers.

2.28.080    Duties and powers.

2.28.090    Gifts and bequests.

2.28.010 Public library established.

There is hereby established a public library to be known as the “city of St. Helens public library” pursuant to ORS 357.417(a). (Ord. 2627 § 1, 1991)

2.28.020 Financing.

The city proposes to finance the library out of the general fund of the budget, but does have authority and may finance the library by an annual serial levy, providing the same has been approved by the qualified voters of the city. (Ord. 2627 § 2, 1991)

2.28.030 Hearings.

The public library shall not be abolished, nor shall support be withdrawn therefrom, unless at least two public hearings are first held at least 90 days apart. Notice of the public hearings shall be given in a newspaper of general circulation within the city for two successive weeks at least 30 days prior to each hearing. (Ord. 2627 § 3, 1991)

2.28.040 Council responsibility.

The librarian is directly responsible to the city council, unless otherwise provided by city ordinance. Annually the mayor assigns to individual councilmembers liaison responsibility for city departments. The mayor shall assign at least one city councilperson liaison responsibility for the operation of the public library. The liaison shall be responsible for reporting to the city council on the general operation of the library facility, including personnel matters and expenditures of all budgeted funds. The councilperson shall seek the counsel of and consult with the library board and may take part in their deliberations, but the councilperson shall not be a voting member of the library board. The councilperson shall serve as a liaison between the library board and the city council. (Ord. 2943 § 1, 2005; Ord. 2627 § 4, 1991)

2.28.045 Library rules and compliance therewith.

The librarian shall promulgate rules of conduct to be observed by patrons of the library. Failure to comply with the library rules shall constitute a violation and may be prosecuted as provided in SHMC 1.06.060 through 1.06.160. (Ord. 3152 § 1, 2011)

2.28.050 Library board.

The library board shall consist of at least five members and no more than seven members appointed by the mayor and confirmed by the city council. A majority of members shall be residents of the city. No member of the library board shall have any financial interest, either directly or indirectly, in any contract to which the library is a party, nor shall any such member receive a salary or any payment for material or for any services rendered the board. Board members may be reimbursed for expenses incurred in the performance of their duties. (Ord. 2627 § 5, 1991)

2.28.060 Terms of office – Vacancies.

At their first meeting, the appointed members of the library board shall choose their term of office by lot as follows: one member shall initially hold office for one year, one for two years, one for three years, and two for four years from July 1st in the year of their appointment. Succeeding appointees shall hold office for a term of four years from July 1st in the year of their appointment. At the expiration of the term of any board member, the mayor shall appoint a new member or may reappoint a member for a term of four years with the confirmation of the city council. If a vacancy occurs, the mayor shall appoint a new member to complete the unexpired term with the confirmation of the city council. Mayor and council in making appointments shall provide that no more than two members’ terms expire in any fiscal year. No person shall hold appointment as a member for more than two full consecutive terms, but any person may be appointed again to the board after an interval of one year. Any board member failing to attend three consecutive board meetings without approval of the board may be removed by the city council and a new member appointed to complete the unexpired term. (Ord. 2627 § 6, 1991)

2.28.070 Officers.

Majority members of the board shall comprise a quorum. At the first meeting of each year, the board shall elect a chairman and a vice-chairman, who shall serve for a term of one year. The librarian shall serve as secretary to the board and keep the record of its action. The board shall have authority to make and alter rules, with approval of the city council, for its government and procedure. (Ord. 2627 § 7, 1991)

2.28.080 Duties and powers.

The duties of the library board shall include:

(1) Keeping informed about current trends in library services and administration;

(2) Studying library growth and needs in the city and its vicinity;

(3) Developing long-range plans for library service and facilities, consistent with city priorities and with state, regional and national goals pertinent to libraries;

(4) Recommending types of library service for the city and its vicinity;

(5) Investigating sources of funding for library service and facilities;

(6) Recommending policies for the acceptance and use of gifts for library purposes;

(7) Participation in the annual budgetary process of the city where the process pertains to the library;

(8) Recommending policies and procedures conducive to efficient and effective operation of the library;

(9) Reviewing and recommending terms for contracts and working relationships with other public agencies regarding library services;

(10) Encouraging widespread public support and use of the library;

(11) Submitting an annual report to the city council and the state library; and

(12) Performing other duties as authorized by the city council. (Ord. 2627 § 8, 1991)

2.28.090 Gifts and bequests.

The board may solicit gifts and bequests of real or personal property or funds (other than fees and fines) to benefit the library.

Acquisition of real or personal property by gift shall occur by a legal instrument of conveyance or other writing transferring title of the real or personal property to the city, and such instrument shall clearly define the rights and responsibilities of all parties. The city council shall decide whether to accept all such gifts of property on behalf of the city and the library that have a value in excess of $250.00 or that impose financial obligations on the city.

All property or funds shall be administered by the city in accordance with its terms. Funds donated to the library shall be placed in a special account to be used exclusively for the improvement of the library or as designated by the donor. Funds in this account may only be expended after they have been properly budgeted or approved by the city.

Donated funds shall be used for improvements in addition to, and not in lieu of, the normal support provided to operate the library out of the city general fund. (Ord. 3044 § 1, 2007; Ord. 2627 § 9, 1991)