Article 147 OFFICERS AND EMPLOYEES GENERALLY

Article 147
OFFICERS AND EMPLOYEES GENERALLY

Sections:

147.01 Social Security deductions.

(A) The city is hereby authorized to execute and deliver to the state agency (the Secretary of Labor and Industry of the Commonwealth of Pennsylvania) a plan, or plans, and agreement, required under Section 6 of Act 491 of the 1951 Session of the Pennsylvania Assembly and the Social Security Act, to extend coverage to employees and officers of the city and do all other necessary things to effectuate coverage of employees and officers under the old age and survivors’ insurance system.

(B) The city clerk is hereby authorized to establish a system of payroll deduction to be matched by payments by the city to be made into the contribution fund of the Social Security Act through the office of the state agency, and to make charges of this tax to the fund from which wage or salary payments are issued to employees of the city. Such payments are to be made in accordance with the provisions of the laws and regulations promulgated by the state agency and the Federal Security Administrator. Payments which are delinquent shall bear interest at the rate of one-half percent per month until such time as payments are made.

(C) Appropriation is hereby made from the municipal employees pension fund of the city in the necessary amount to pay into the contribution fund as provided in Section 4 of the enabling Act and in accordance with the plan or plans, and agreement. Authority is given to the mayor and the city clerk to enter into an agreement with the state agency, which agreement shall be in accordance with Act 491 and with Paragraph 218 of the Social Security Act. Such plan and agreement shall provide that the participation of the city shall commence as of January 1, 1951. (Ord. 2306 §§ 1 – 3, 1952)

147.02 Vacations and holidays.

Vacation and holiday provisions for all city employees except members of the police and fire departments shall be governed by the provisions of this section.

(A) The vacation year shall be January 1st to December 31st.

(B) The periods and length of vacation of city employees shall be as follows:

(1) Employees with service of more than one year but less than 15 years shall be entitled to an annual vacation of two weeks. The first year’s vacation shall be taken after the anniversary date.

(2) Employees with service of more than 15 years but less than 20 years shall be entitled to an annual vacation of three weeks during the year in which the anniversary occurs.

(3) Employees with service of more than 20 years shall be entitled to an annual vacation of four weeks during the year in which the anniversary occurs.

(4) The computation of service shall be from the date of last hire to the date the vacation is to be taken.

(C) All vacation periods specified herein shall be without diminution of salary or compensation as fixed by ordinance for the period during which such vacation is taken.

(D) It shall be mandatory that all employees take this allotted vacation time up to a total of two weeks. Vacation periods in excess of two weeks may be taken in the form of extra pay upon recommendation of the department head and approval of the director of finance. One week’s vacation shall be calculated to be one-fifty-second of the annual salary for salaried employees or the wages earned during a standard work week for hourly employees. Such payment in lieu of vacation shall not be authorized before December 1st for any calendar year.

(E) All vacation periods permitted and specified herein shall not be cumulative from year to year. The vacation periods or schedule shall be within the discretion of the department head and subject to review by council.

(F) Upon termination of employment, vacation earned or vacation earned and accrued shall be paid as follows:

(1) Voluntary termination shall receive earned vacation.

(2) Involuntary termination shall receive earned vacation.

(3) Furloughed employees shall receive earned and accrued vacation.

(4) Termination for retirement shall receive earned and accrued vacation.

(5) Employment terminated by death shall receive earned and accrued vacation, payable to the widow or legal survivors.

(6) Termination for military leave shall receive earned and accrued vacation.

(7) Termination for maternity leave shall receive earned and accrued vacation.

(G) Earned vacation shall be that vacation due the employee for work done during the previous calendar year. Accrued vacation shall be that vacation that has accrued during the present calendar year and shall be calculated by determining what percentage of the year the employee has worked and multiplying this percentage times the vacation due if the employee worked the entire year.

(H) The following holidays shall be observed: New Year’s Day, Washington’s Birthday, Good Friday, Memorial Day, Fourth of July, Labor Day, General Election Day, Thanksgiving Day and Christmas Day. In case of emergency or because of the nature of the work, the employee may be required by the department head to work on a holiday. When this occurs the employee shall be entitled to a compensating day off. Such compensating day off will be arranged at the convenience of the employee and department head. If a holiday falls in the vacation period on a day that would normally be a working day for the employee, he shall be entitled to a compensating day off. Such compensating day off will be arranged at the convenience of the employee and the department head. (Ord. 2485 §§ 1 – 8, 1960)

147.03 Sick leave.

(A) All city employees, except firemen and policemen but including the fire chief and battalion chiefs and the police chief, shall be entitled to a maximum of 10 working days’ sick leave in each calendar year without diminution of their salary or compensation. It is the intention of this amendatory provision to exclude policemen and firemen, except the fire chief and battalion chiefs and the police chief, from the provisions of this section, as amended, since such provisions as sick leave and the compensation therefor are now covered between the city and policemen and firemen under the terms and conditions of collective bargaining agreements as executed from time to time.

(B) As used in this section, certain terms are defined as follows:

(1) "Calendar year" means January 1st to December 31st each year.

(2) "Sick leave" means absence from work for one-half day or more due to the illness of the employee or absence from work due to sickness of a member of an employee’s immediate family. Absence of an employee due to a death in the immediate family shall be considered sick leave and shall be limited to a maximum credit against sick leave of three days for each request. Absence due to required attendance of personal business shall be considered sick leave and shall be limited to a maximum credit against sick leave of two days per calendar year; provided, that for credit against sick leave for the purpose of attending personal business, prior approval must be obtained from the employee’s department head.

(3) "Immediate family" means the parents, spouse, children or brothers or sisters of the city employee concerned.

(C) Employees with less than one full calendar year of employment shall be allowed one day of sick leave for each month of service. After such employee has accrued one full year of service, this subsection will not apply. (Clarification further retroactive.)

(D) At the end of each calendar year, all unused sick leave shall be canceled. Sick leave shall not be cumulative from year to year and there shall be no compensation paid in lieu of unused sick leave upon termination of employment. However, a maximum of one-half of an employee’s unused sick leave shall be considered as additional paid vacation increment during and for the following year only. Such vacation increment shall not be cumulative and there shall be no compensation paid in lieu of unused sick leave vacation increment upon termination of employment.

(E) Employees shall present a medical report or certificate from an accredited medical doctor for any absence due to sickness of the employee or sickness of a member of the employee’s immediate family extending for more than three consecutive days. Such medical report or certificate shall be filed by the department head with the city clerk or finance clerk for inclusion with the employee’s payroll records.

(F) All absences for sick leave in excess of the amount allowed under this section shall be reported to the city clerk or finance clerk by the respective department head in charge of each department. Reports shall be filed at least five days prior to the payroll period date.

(G) Absence due to injury incurred in the line of duty shall not be charged against any employee’s sick leave.

(H) Council may, by resolution, promulgate and adopt such regulations permitted by law concerning and governing city sick leave policy.

(I) Upon an accumulation of 60 days of sick leave in any one calendar year, council shall review the employment status of such employee.

(J) In addition to the maximum sick leave provided in this section, for extended and serious illness, all city employees may, upon proper application, submitted to and approved by council, be entitled to one additional day of sick leave for each year of their employment by the city. It is the intention of this subsection to grant such additional sick leave to all employees only in cases where the ordinary sick leave has been exhausted, and where there is a bona fide serious illness requiring additional sick leave. This provision shall not alter or change any other part of this section, and shall be retroactive to January 1, 1962. (Ord. 2749 §§ 1, 2, 1970; Ord. 2550 § 1, 1962; Ord. 2542 §§ 2 – 9, 1962)

147.04 Fidelity bonds required.

(A) The city treasurer shall give lawful fidelity bond to the commonwealth of Pennsylvania with a surety company authorized by law to act as surety, to be approved by council, in the amount of $251,000, or in such amount as shall be established by law as a statutory minimum. In addition, the city treasurer shall furnish adequate insurance protection against any and all losses of city funds through fire, burglary, larceny, theft, robbery or forgery. Such insurance shall be approved by council and shall be in the amount of $10,000.

(B) The city engineer, city solicitor, city controller and finance director shall each give lawful bond to the city with a surety or other company authorized by law to act as surety, to be approved by council, in the amount of $10,000 each, conditioned for the faithful performance of their respective individual official duties.

(C) The receiver of taxes shall give lawful bond to the city with a surety or other company authorized by law to act as surety, to be approved by council, in the amount of $150,000, conditioned for the faithful performance of his official duties. (Ord. 2751 §§ 1 – 6, 1970)