Chapter 3.60
ADVANCE TRAVEL EXPENSE FUND

Sections:

3.60.010    Advance travel expense fund established.

3.60.010 Advance travel expense fund established.

A. There is established an advance travel expense fund (account) to be known as the “advance travel expense fund” in the amount of $750.00.

B. The established fund (account) shall be administered in accordance with the rules and regulations prescribed by the State Auditor of the State of Washington and pursuant to the provisions of RCW 42.24.120 through 42.24.160. The city clerk-treasurer shall be the custodian of said fund (account).

C. Upon receipt of the established amount, the custodian of said fund (account) shall keep in effect a checking account at such bank as s/he deems best to serve the interests of the city, in the name of the city of Asotin, entitled “advance travel expense.” The city clerk-treasurer shall sign all checks drawn from said fund (account).

D. All expenditures from said fund (account) shall be used for the purpose of making advances for travel expenses to officers and employees of the city. All advances from said fund (account) shall only be allowed to said officers and employees when participating in or attending to official business of the city. All such advances shall be reasonable estimates of the applicant’s travel expense requirements. All expenditures from said fund (account) shall be supported with appropriate receipts.

E. All unexpended advance amounts shall be deposited to said fund (account). The custodian shall record all transactions on said fund (account) according to proper accounting procedures. All reimbursements of said fund (account) shall be made by claim voucher/purchase order and warrant.

F. A check register shall be maintained in which all transactions, including disbursements and deposits, shall be recorded. A reconciliation of said register shall be made with the bank statement at the end of each month.

G. All bank service charges imposed by the bank on said fund (account) shall be invoiced (billed) separately to the city. Payment of bank service charges shall be by claim voucher, purchase order and warrant. (Ord. 96-511 § 1, 1996)