Chapter 3.14
CONTRACTS FOR ARCHITECTURAL AND ENGINEERING SERVICES

Sections:

3.14.010    Legislative declaration.

3.14.020    Definitions.

3.14.030    Requirement for professional services – Advance publication.

3.14.040    Procurement of architectural and engineering services – Submission of statement of qualifications and performance data – Participation by minority and women-owned firms.

3.14.050    Procurement of architectural and engineering services – Contract negotiations.

3.14.060    Procurement of architectural and engineering services – Exception for emergency work.

3.14.010 Legislative declaration.

In accordance with Chapter 39.80 RCW, the city establishes a policy, to the extent provided in this chapter, to publicly announce requirements for architectural and engineering services, and to negotiate contracts for architectural and engineering services on the basis of demonstrated competence and qualification for the type of professional services required and at fair and reasonable prices. (Ord. 4582 § 2, 1992.)

3.14.020 Definitions.

Unless the context clearly requires otherwise, the definitions in this section shall apply throughout this chapter.

A. “Architectural and engineering services” or “professional services” means professional services rendered by any person, other than as an employee of the city, contracting to perform activities within the scope of the general definition of professional practice for professional engineers, land surveyor, architects, and landscape architects as defined in Chapters 18.08, 18.43, or 18.96 RCW.

B. “Person” means any individual, organization, group, association, partnership, firm, joint venture, corporation, or any combination thereof.

C. “Consultant” means any person providing professional services to the city who is not an employee of the city.

D. “Application” means a completed statement of qualifications together with a request to be considered for the award of one or more contracts for professional services. (Ord. 4582 § 2, 1992.)

3.14.030 Requirement for professional services – Advance publication.

A. The city shall publish in advance requirements for professional services. The announcement shall state concisely the general scope and nature of the project or work for which the services are required and a representative of the city who can provide further details.

B. The city shall:

1. Publish an announcement on each occasion when professional services provided by a consultant are required by the agency; or

2. Announce annually to the public its projected requirements for any category or type of professional services. (Ord. 4582 § 2, 1992.)

3.14.040 Procurement of architectural and engineering services – Submission of statement of qualifications and performance data – Participation by minority and women-owned firms.

A. In the procurement of architectural and engineering services, the city shall encourage firms engaged in the lawful practice of their profession to submit annually a statement of qualification and performance data.

B. The city shall evaluate current statements of qualifications and performance data on file, together with those that may be submitted by other firms regarding the proposed project, and shall conduct discussions with one or more firms regarding anticipated concepts and the relative utility of alternative methods of approach for furnishing the required services and then shall select therefrom, based upon criteria established by the city, the firm deemed to be the most highly qualified to provide the services required for the proposed project.

C. Procedures and guidelines shall include a plan to insure that minority and women-owned firms are afforded the maximum practicable opportunity to compete for and obtain contracts for services. The level of participation by minority and women-owned firms shall be consistent with their general availability within the professional communities involved. (Ord. 4582 § 2, 1992.)

3.14.050 Procurement of architectural and engineering services – Contract negotiations.

A. The city shall negotiate a contract with the most qualified firm for architectural and engineering services at a price which the city determines is fair and reasonable. In making its determination, the city shall take into account the estimated value of the services to be rendered as well as the scope, complexity, and professional nature thereof.

B. If the city is unable to negotiate a satisfactory contract with the firm selected at a price the city determines to be fair and reasonable, negotiations with that firm shall be formally terminated and the city shall select other firms in accordance with ACC 3.14.040 and continue in accordance with this section until an agreement is reached or the process is terminated. (Ord. 4582 § 2, 1992.)

3.14.060 Procurement of architectural and engineering services – Exception for emergency work.

This chapter need not be complied with when the city makes a finding in accordance with this or any other applicable law that an emergency requires the immediate execution of the work involved. Nothing in this chapter shall relieve the city from complying with applicable law limiting emergency expenditures. (Ord. 4582 § 2, 1992.)