Chapter 2.43
CULTURAL FUNDING ADVISORY COMMITTEE

Sections:

2.43.010    Created – Membership, appointment, term, and compensation.

2.43.020    Vacancies – Removal.

2.43.030    Duties and responsibilities.

2.43.040    Meetings, officers, records, and quorum.

2.43.010 Created – Membership, appointment, term, and compensation.

A. There is created a cultural funding advisory committee for the city, hereinafter called the committee for the purposes of this chapter. The committee shall consist of seven members who shall be appointed by the mayor and confirmed by vote of the city council.

B. Members shall not be employees or officers of the city or appointed to another city of Bainbridge Island committee, board, or commission, except for specialized committees or task forces of limited duration. Members shall not be staff members, board members, or officers of any organization which will request or receive city funding for cultural funding.

C. Members of the committee shall serve for a single term to be specified at the time of appointment that coincides with the city’s work to review proposals for funding from cultural organizations. A member may be reappointed to a separate, subsequent term, and shall hold office until his or her successor has been deemed qualified and been appointed. No member shall serve more than three consecutive terms unless the city council determines that special expertise is required, or there are no other qualified applicants.

D. Members shall serve without compensation.

E. Members shall sign a conflict of interest statement in accordance with the city’s ethics program upon appointment and any reappointment. (Ord. 2017-18 § 1, 2017)

2.43.020 Vacancies – Removal.

Members may be removed upon a majority vote of the city council. In the event of a vacancy, the mayor, subject to confirmation of the city council, shall make an appointment to fill the unexpired portion of the term of the vacated position in accordance with the city’s appointment cycle. Unexcused absences by any member from three consecutive meetings shall constitute grounds for removal. (Ord. 2017-18 § 1, 2017)

2.43.030 Duties and responsibilities.

The cultural funding advisory committee, working in collaboration with the city, shall develop funding recommendations for consideration by the city council. The committee’s recommendation should meet any requirements or guidance provided from the city council to the committee including, but not limited to: the total amount of available funds, identified goals and priorities for funding, eligibility requirements, specific parameters such as maximum or minimum award levels, and any other identified guidelines for funding. (Ord. 2017-18 § 1, 2017)

2.43.040 Meetings, officers, records, and quorum.

A. The committee shall meet as necessary to develop its funding recommendation. Meetings shall be open to the public and held in accordance with the Open Public Meetings Act (Chapter 42.30 RCW).

B. A majority of the members then serving on the committee shall constitute a quorum.

C. A city councilmember shall serve as the liaison to the committee and shall also serve as the nonvoting chair of the committee.

D. For meetings consisting of a majority of the then serving members of the committee, the committee shall provide public notice of the meeting and shall keep a record of its meeting minutes. Minutes of each meeting, including a record of attendance, shall be prepared by the chair and approved and signed at a subsequent meeting. The minutes do not need to reflect the actual discussion, but only the formal actions taken by the committee. The approved meeting minutes shall be posted on the city’s website.

E. The city shall provide city email accounts to members and related training on the use of email accounts, including personal computer privacy expectations while serving on the committee. (Ord. 2017-18 § 1, 2017)