Chapter 4.02
ADVANCE TRAVEL EXPENSE FUND

Sections:

4.02.010    Established.

4.02.020    Source of funds.

4.02.030    Custodian.

4.02.040    Defaults – Restrictions on delinquents.

4.02.010 Established.

There is established the advance travel expense revolving fund, which is to be used solely for the purpose of making advances for travel expenses to city officers and employees. [Code 1980 at § 1.20.460].

4.02.020 Source of funds.

The city finance director shall draw a treasurer’s check in an amount not to exceed $10,000 against the general fund, payable to the above account. In addition, moneys received from the following sources will be deposited to the account:

A. From the city finance director, any additions to the amount originally establishing the revolving fund;

B. From officers and employees, refunds of any unexpended advances; and

C. Warrants issued reimbursing the custodian for expenses allowed in the settlement of employee advances. [Ord. 1998-07-049; Ord. 9737, 1987; Ord. 9547, 1986; Code 1980 at § 1.20.470].

4.02.030 Custodian.

The custodian of this fund shall be the city finance director. Upon receipt of the above funds, the custodian shall open a checking account in a local bank, in the name of the city, entitled “Advance travel expense account – Bellingham city finance director, custodian.” [Ord. 9547, 1986; Code 1980 at § 1.20.480].

4.02.040 Defaults – Restrictions on delinquents.

A. Any default in accounting for or repaying an advance shall render the full amount which is unpaid immediately due and payable with interest at the rate of 10 percent per year from the date of default until repaid. To protect against any losses on account of advances, the city shall have a prior lien against and a right to withhold any and all funds payable or to become payable to such officer or employee to whom such advance has been given.

B. No advance of any kind may be made to any officer or employee at any time when he is delinquent in accounting for or repaying a prior advance. No such advance shall be considered for any purpose as a personal loan to such officer or employee and any unauthorized expenditure of such funds shall be considered a misappropriation of public funds, punishable as provided by Article XI, Section 14, of the State Constitution. [Ord. 9547, 1986; Code 1980 at § 1.20.490].