Chapter 4.26
PETTY CASH OR REVOLVING FUNDS

Sections:

4.26.010    Authorization to establish – Maximum amounts.

4.26.020    Purpose – Authorized expenditures.

4.26.030    Reimbursement.

4.26.010 Authorization to establish – Maximum amounts.

The finance director, using best business and accounting practices, is authorized to establish a petty cash or revolving fund for each city department or division which the finance director finds in need of such fund. The overall city limit of all petty cash and revolving funds is not to exceed $40,000 without prior council approval. [Ord. 2013-02-014; Ord. 10250, 1991; Ord. 10048, 1990; Ord. 9892 § 1, 1989; Ord. 9675, 1987; Ord. 9619, 1986; Ord. 9464, 1985; Ord. 9311 § 1, 1984; Ord. 9059 § 1, 1981; Ord. 8981 § 1, 1981; Ord. 8856 § 1, 1980; Ord. 8693 § 1, 1978; Ord. 8451 § 1, 1976].

4.26.020 Purpose – Authorized expenditures.

The petty cash shall be for the purpose of providing change for departments taking in receipts for the finance director and for departments requiring minor cash expenditures such as overdue postage; registered mail, filing documents with other governmental agencies; payments for licenses, franchises, and permits; and occasional one-of-a-kind purchases. [Ord. 9892 § 2, 1989; Ord. 8451 § 2, 1976].

4.26.030 Reimbursement.

All amounts expended by the departments shall be reimbursed either monthly, or each claim period, by a claim against the proper budget item. All such claims shall have supporting documents and receipts attached and shall in all respects comply with the current bulletins of the State Auditor. The supporting documents shall include a petty cash disbursement slip of such form as approved by the finance director, except in the case of checking accounts, where a photocopy of the canceled check may be used in lieu of the disbursement slip otherwise required. [Ord. 9311 § 2, 1984; Ord. 9059 § 2, 1981; Ord. 8981 § 2, 1981; Ord. 8451 § 3, 1976].