Chapter 2.56
LABOR CHARGE ALLOCATION

Sections:

2.56.010    Time logs—Keeping required.

2.56.020    Time logs—Form.

2.56.030    Time logs—Collection.

2.56.040    Time logs—Maintenance—Posting charges to appropriate fund.

2.56.050    Time logs—Department head responsibility.

2.56.060    Equipment, service or labor recordation—Specialized services.

2.56.070    Additional control authorization.

2.56.080    Labor performance by one department for another—Charges.

2.56.010 Time logs—Keeping required.

Every employee of the city who performs labor in or for more than one department of the city during the regular course of his or her employment, is required to keep a daily log of the time expended in units of one hour and to turn in daily, or in exceptional circumstances weekly, a daily log of the time he or she has expended on various projects in different departments of the city. (Ord. 365 § 1, 1974).

2.56.020 Time logs—Form.

The clerk/treasurer will furnish to each employee of the city who performs work in various and diverse budget departments of the city, suitable and proper forms bearing the name of the employee, his title, and a schedule for eight hours divided into one hour intervals with space for overtime, and also a heading showing the budget department upon which the worker can enter the department for which the work was performed. (Ord. 365 § 2, 1974).

2.56.030 Time logs—Collection.

The clerk/treasurer will collect from every such worker doing diversified work a time log daily, except in exceptional circumstances when the daily time logs may be turned in once each week. (Ord. 365 § 3, 1974).

2.56.040 Time logs—Maintenance—Posting charges to appropriate fund.

The clerk/treasurer shall maintain a file of such time logs and shall analyze and designate thereon the budget department to which the work applies and shall post such charges to the appropriate fund periodically and not less than once each month and make available to any department head the amount of such charges in order that the department head can know the status of the balance of available funds in his annual budget. (Ord. 365 § 4, 1974).

2.56.050 Time logs—Department head responsibility.

It will be the responsibility of each department head to train his employees on the regular use of such log forms and review them from time to time and insure that compliance is being made with the terms of this chapter. (Ord. 365 § 5, 1974).

2.56.060 Equipment, service or labor recordation—Specialized services.

Any department, such as the city repair shop, shall keep suitable records to reflect what equipment or services or labor are being performed from day to day and to provide for an allocation of time, material and parts to be charged to the appropriate city department. Such department providing specialized services, such as repair of vehicles and equipment and mechanical or electrical maintenance, shall keep a careful time and cost study to segregate the charges to be made to the appropriate city budget department and the supervisor of such department shall make periodic reports to the clerk/treasurer, in addition to the employee time logs provided for herein. (Ord. 365 § 6, 1974).

2.56.070 Additional control authorization.

The clerk/treasurer is authorized to establish further internal controls by the use of special forms or the obtaining of special information from any employee or department of the city in order that an accurate allocation of budgeted funds can be controlled and expended solely for public purposes or for public benefit within the annual budget adopted by the city council. (Ord. 365 § 7, 1974).

2.56.080 Labor performance by one department for another—Charges.

If labor of one municipal budget department is performed for the benefit of another budgeted department, there shall be charged such benefitted department a sum equal to the actual costs of a labor plus ten percent for overhead; and if machinery and equipment is used by one department for another, the reasonable rental of such equipment as established by the going commercial rate in the community plus ten percent for overhead shall be charged to such department and such allocations shall be made in the municipal fiscal records by the clerk/treasurer. (Ord. 365 § 8, 1974).