Chapter 2.36
HAL HOLMES CENTER AND OTHER MEETING FACILITIES RATES AND FEES

Sections:

2.36.020    Administration of facilities.

2.36.040    Classifications of activities.

2.36.080    Fees and charges.

2.36.100    Incremental annual fee increases.

2.36.120    Business license required.

2.36.020 Administration of facilities.

A.    The city manager, in consultation with the library director, shall be responsible for promulgating all policies and procedures relating to the management and operation of the facilities covered by this chapter.

B.    Hal Holmes Center staff shall have primary responsibility for room scheduling, arranging contracts, collecting fees, and serving customer needs at the facilities governed by this chapter. [Ord. 4425 § 1, 2005.]

2.36.040 Classifications of activities.

The following categories of activities for renting space in the Hal Holmes Center and city council chambers are hereby established:

A.    Category 1. Activities of business/commercial entities and business activities of private citizens not affiliated with a group or organization; provided, however, when selling a product or service the city council chambers are not available for such a use unless approved by the city manager.

B.    Category 2. Activities of state, federal and other government agencies; educational institutions other than kindergarten through 12.

C.    Category 3. Nonprofit organizations, foundations, associations, and clubs; nonbusiness activities of private citizens not affiliated with a group or organization.

D.    Category 4. Activities of Kittitas County government and kindergarten through 12 schools; provided, however, there shall be no charge for facility use for disaster relief functions conducted under the auspices of Kittitas County. Disaster relief shall be given priority status by the Hal Holmes Center’s scheduling staff.

E.    Category 5. Library-sponsored activities and activities of the city of Ellensburg. Library-sponsored activities must be approved by the library director or the city manager, and any advertising must include the library logo and state, “Sponsored by the Ellensburg Public Library.” [Ord. 4558 § 1, 2009; Ord. 4476 § 1, 2007; Ord. 4425 § 1, 2005; Ord. 4406, 2005; Ord. 4381, 2004; Ord. 4186, 1999; Ord. 4070 § 1, 1996; Ord. 3877 § 1, 1993.]

2.36.080 Fees and charges.

A.    Hourly Rates for the Hal Holmes Center and City Council Chambers.

Facility/Service	Cat. 1	Cat. 2	Cat. 3	Cat. 4	Cat. 5
Kittitas Room	$18.00	$14.00	$10.00	$6.00	NC
Ellensburg Room	$18.00	$14.00	$10.00	$6.00	NC
Teanaway Room	$18.00	$14.00	$10.00	$6.00	NC
Ridge Room	$13.00	$10.00	$7.00	$4.00	NC
Mt. Stuart Room	$13.00	$10.00	$7.00	$4.00	NC
City Council Chambers	$25.00	$20.00	$15.00	$6.00	NC
Staff Time	$16.00	$16.00	$16.00	$16.00	$16.00
Grand Piano Use	$10.00	$5.00	$5.00	$5.00	NC
Note: Loud events in the Hal Holmes Center must rent the Ellensburg, Kittitas and Teanaway Rooms combined since the sound will pervade the entire facility.
Note: The sum of the hourly room fees incurred during a day shall not exceed the appropriate hourly room rate multiplied by 10.

B.    Nonhourly Fees – All Categories.

Coffee/Tea Service:
Ordered two or more days in advance	$36.00 (serves up to 30 people)
Ordered less than two days in advance	$54.00 (serves up to 30 people)
Additional Coffee:
Ordered two or more days in advance	$12.00 per 10 people
Ordered less than two days in advance	$18.00 per 10 people
Note: With each air-pot of coffee, 10 cups, creamer, sugar, stirrers and artificial sweeteners are provided.
Note: With each air-pot of hot water, 10 cups, assorted teas, cocoa mix, stirrers, sugar and artificial sweeteners are provided.
Kitchen Access	$6.00/day
Cleaning fee for staff to do cleanup	$50.00
Security/damage refundable deposit required for higher risk events	$200.00
Note: Higher risk events include, but are not limited to, parties, dances and concerts where the majority of hours the event is conducted occur after 9:00 p.m.
Re-key fine for lost key	$100.00
Note: Guest keys must be returned at the end of an event. Failure to do so will result in this fine.

C.    Equipment Use.

1.    All other facility equipment and furnishings are available for client use in the Holmes Center or city council chambers without additional charge. Equipment is not loaned to persons or groups using other facilities.

2.    City of Ellensburg and Kittitas Valley fire and rescue employees may obtain short-term loans of equipment for use in other department facilities and programs when items are not scheduled for use in the center.

D.    Scheduling Conflict Policy. If scheduling conflicts occur, Holmes Center staff and the library director shall try to resolve these problems through rescheduling or referral to other facilities. If this does not resolve the problem, a decision will be made based on the following: which event was booked first, appropriateness to the primary and secondary uses of the center, number of users, and amount of revenue generated. Primary uses are those which achieve the purposes of the funding sources, i.e., the Holmes Trust and the city general fund. Secondary uses are those which are permissible according to the Holmes Trust and this chapter.

E.    Cancellation/Rescheduling Policy. Rented days, hours, rooms, goods and services may only be canceled 10¹ business days or more before an event (or within five business days of the initial invoice date). Events that cannot be canceled may be rescheduled to the next availalable date, or to any date within 10 business days of the original. [Ord. 4558 § 2, 2009; Ord. 4476 § 2, 2007; Ord. 4425 § 1, 2005; Ord. 4406, 2005; Ord. 4381, 2004; Ord. 4186, 1999; Ord. 4070 § 2, 1996; Ord. 3877 § 1, 1993.]

2.36.100 Incremental annual fee increases.

On January 1, 2008, the rates and fees set forth in ECC 2.36.080 shall automatically increase by five percent, and thereafter on the first day of January of each successive year said rates and fees shall automatically increase by five percent over the prior year’s nonrounded rates and fees; provided, however, any such increases shall be rounded to the nearest $1.00. The library director shall annually publish the rates and fees for the facilities covered by this chapter. The applicable rates and fees for an event shall be those rates and fees in effect at the time the event is conducted. [Ord. 4476 § 3, 2007; Ord. 4430 § 1, 2006; Ord. 4425 § 1, 2005.]

2.36.120 Business license required.

City business license requirements shall apply for any event in Category 1, in which a product or service is being sold. In addition, out-of-state businesses need to obtain a license to do business in Washington State. [Ord. 4476 § 4, 2007; Ord. 4425 § 1, 2005; Ord. 4406, 2005; Ord. 4070 § 3, 1996; Ord. 3877 § 1, 1993.]

---

For events on three or more consecutive business days, 20 business days.