Chapter 2.52
EVENTS COMMITTEE
Sections:
2.52.010 Creation of an advisory committee.
2.52.020 Membership of the committee.
2.52.010 Creation of an advisory committee.
The city council hereby creates an advisory committee that shall be made up of interested residents living in and about Forks to assist the events coordinator as the need arises. Its powers and duties shall be as defined herein. (Ord. 492 § 1, 2002)
2.52.020 Membership of the committee.
The committee shall consist of the following membership and shall not exceed nine voting members. The coordinator shall be an ex officio member and serve as staff to the commission. The members of the commission shall be defined by position and shall be appointed by the mayor. Individuals representing agencies shall be recommended to the mayor for consideration by that agency:
(1) Position 1: Forks Chamber.
(2) Position 2: West End Business and Professional Association.
(3) Position 3: Quillayute Valley School District.
(4) Position 4: Quileute Tribe.
(5) Position 5: Member of the two percent committee.
(6) Position 6: Member of the park board.
(7) Position 7: West End Youth League.
(8) Position 8: Individual with experience with or involved in one of the following events: Rainfest, 4th of July, Feast of Forks, Heritage Days.
(9) Position 9: Individual with experience in media promotion and/or marketing. (Ord. 492 § 2, 2002)
2.52.030 Term of office.
Each member shall serve a one-year appointment, but may be reappointed as often as the mayor sees fit. (Ord. 492 § 3, 2002)
2.52.040 Powers and duties.
The committee shall provide advice to the coordinator, the mayor and/or the council as the need arises regarding the developing, marketing, implementing, assessing of new events; provide advice to the coordinator, the mayor and/or the council regarding issues associated with events and festivals taking place in the city or sponsored by the city; provide advice and guidance on means of attracting visitors to existing events; provide advice and guidance on policies and procedures to be considered for adoption by the city associated with event planning, events and festivals, facility usage, etc.
In no way shall the above grant of authority be construed by an entity, department, citizen or member to be a grant of administrative or policy making functions to the committee. Nor shall anything be construed as a grant of supervisory or management authority over the coordinator. The committee shall act only as an advisory committee to the coordinator, mayor and/or city council.
The committee may provide recommendations to the mayor and city council on budgetary matters associated with event planning when so asked by the mayor.
The committee shall comply and act in accordance with any other ordinances through which the council empowers the committee.
Finally, the committee shall perform all acts and exercise all powers conferred upon planning commissions by state statutes. (Ord. 492 § 4, 2002)
2.52.050 Quorum.
Quorum shall consist of a majority of the total number of voting members. A quorum shall be required to take any action of the committee. (Ord. 492 § 5, 2002)
2.52.060 Meetings.
During the first meeting of each calendar year, the committee shall establish a meeting schedule that shall be conveyed to the city’s journal of record. At a minimum, the annual calendar of meetings shall be published once in the city’s journal of record. (Ord. 492 § 6, 2002)
2.52.070 Chairperson.
At the first meeting of each calendar year, the committee shall elect a chairperson. The chairperson, in conjunction with the coordinator, shall run the meeting, sign recommendations made by the committee, and speak on behalf of the committee before the council when required to do so. (Ord. 492 § 7, 2002)
2.52.080 Notices.
All public notices shall conform to state law and relevant city ordinances. (Ord. 492 § 8, 2002)