Chapter 2.36
PAYROLL WARRANT ISSUANCE PROCEDURE
Sections:
2.36.010 Purpose.
The purpose of this chapter is to establish a lawful procedure for the issuance of payroll warrants to employees prior to approval of the same by the town council. (Ord. 1130 § 1, 1999)
2.36.020 Payroll procedure.
A. Each department head shall collect, review and, in writing, verify all time sheets for employees within their respective departments. All verified time sheets shall then be delivered to the finance director. For purposes of this chapter, the town administrator shall verify the time sheet of the town clerk and all department heads, the mayor shall verify the time sheet of the town administrator and the town clerk shall verify the attendance of council members at council meetings.
B. Upon receipt of verified time sheets, the finance director shall deliver the same to the person responsible for preparation of the payroll summary and the individual payroll warrants. When the summary and warrants have been prepared, they shall be delivered to the town administrator, who shall review the same. Upon finding them to be consistent with the verified time sheets, the town clerk, together with the mayor, shall sign the warrants.
C. Payroll warrants shall be mailed to the payee-employee on the first regular working day of each month. The finance director shall, at the same time, provide a written journal entry for appropriate cash transfers to the payroll clearing fund.
D. At the next regularly scheduled public meeting of the council, the payroll summary shall be presented to the council for its review and the council shall approve or disapprove the payroll warrants issued in accordance with said summary.
E. In the event any warrant issued shall not be approved by the council after its review in accordance herewith, the finance director shall cause the disapproved warrant to be recognized as a receivable of the town and shall diligently pursue collection of the same until the council shall be satisfied and approve the warrant. (Ord. 1791 § 1, 2024; Ord. 1130 § 2, 1999)