Chapter 2.14
PUBLIC RECORDS

Sections:

2.14.010    Public records – Maintained.

2.14.020    Public records – Exempt.

2.14.030    Procedure for inspection or copying.

2.14.040    Reimbursement for copying costs.

2.14.010 Public records – Maintained.

A. All substantive and procedural rules of general applicability, including, but not limited to, ordinances and resolutions adopted by the city council, minutes of the regular meetings of the city council, statements of general policy, and amendments, revisions and repeals thereof, all public contracts, deeds and leases shall be indexed and maintained in the office of the city clerk for the use of the city and of the general public.

B. All other such records of the city relating to the specific function or responsibility of a particular city department shall be maintained for the use of the department and the general public in the office of the department. (Added during 1980 codification).

2.14.020 Public records – Exempt.

A. Public records, the disclosure of which would violate personal privacy or vital governmental interest, are exempt from public inspection and copying. However, no exemption shall prevent disclosure of statistical information not descriptive of any readily identifiable person or persons.

B. Besides information exempt under the provision of subsection A of this section, the following records are also exempt:

1. Personal information in any files maintained for city employees, appointed or elected officials, to the extent the disclosure would violate their right to privacy;

2. Information required of any taxpayer or city license holder in connection with the assessment or collection of any tax or license fee if the disclosure of the information to other persons would violate the taxpayer’s or licensee’s right to privacy or would result in unfair competitive disadvantage to such taxpayer or licensee;

3. Specific intelligence information and specific investigative files compiled by investigative law enforcement and penology agencies and state agencies vested with the responsibility to discipline members of any profession, and nondisclosure of which is essential to effective law enforcement or for the protection of any person’s right to privacy;

4. Information revealing the identity of persons who file complaints with investigative law enforcement or penology agencies, except as the complainant may authorize;

5. Test questions, scoring keys and other examination data used to administer license, employment or civil service examinations;

6. Except as provided by Chapter 8.26 RCW, the contents of any real estate appraisals made for or by any agency, including the city relative to the acquisition of property by the city until the project is abandoned or until such time as all of the property has been acquired, but in no event shall disclosure be denied for more than three years after the date of the appraisal;

7. Valuable formula, designs, drawings and research data obtained or produced by the city, its officers, employees and agents within five years of any request for disclosure thereof, when disclosure would produce private gain and public loss;

8. Preliminary drafts, notes, recommendations and intra-agency memoranda in which opinions are expressed or policies formulated or recommended, unless such a record is publicly cited by an agency in connection with any official agency action;

9. Records which are relevant to a controversy to which the city or any of its officers, employees or agents are a party, or may be a party. (Added during 1980 codification).

2.14.030 Procedure for inspection or copying.

Persons wishing to inspect or copy city records should first make such request to the office of the city clerk. If the request is for the record maintained or indexed in a particular department, the requester shall be so advised. All assistance necessary to help the requester locate the particular record shall be provided either by an employee of the city clerk’s office or of the particular department, that the giving of such assistance does not unreasonably disrupt the operation of the department or the other duties of the assisting employee. (Added during 1980 codification).

2.14.040 Reimbursement for copying costs.

Conformed copies of written records, copies of maps, photographs including slides, and copies of audio tape recordings shall be made and provided by the city upon request and payment of the actual cost reproducing same. (Added during 1980 codification).