Chapter 3.15
ADVANCE TRAVEL EXPENSE REVOLVING FUND

Sections:

3.15.010    Established.

3.15.020    Transfer of funds.

3.15.030    Finance Director designated custodian.

3.15.040    Deposits – Disbursements – Administration.

3.15.050    Reimbursement of expenses.

3.15.010 Established.

There is hereby established in the City of Mountlake Terrace a revolving fund to be known as the “Advance Travel Expense Revolving Fund” which fund is to be used solely for the purpose of making advance payments of out-of-town travel expenses for authorized City officers or employees traveling as agents of the City for said City’s purposes, and specifically to defray necessary costs while performing such official duties. (Ord. 1567 § 1, 1984).

3.15.020 Transfer of funds.

Said fund shall be established in the City of Mountlake Terrace by transfer of Treasurer’s funds, by check in the sum of $3,000, to the custodian herein designated, and the total amount of such fund so established shall be shown separately in the City’s statement of current assets. (Ord. 1786, 1988; Ord. 1567 § 2, 1984).

3.15.030 Finance Director designated custodian.

The Mountlake Terrace Finance Director is hereby designated and appointed as the custodian of said fund, and upon receipt of the monies transferred to him as such custodian he shall immediately open a checking account in a local bank in the name of the City of Mountlake Terrace and entitled “Advance Travel Expense Account – Mountlake Terrace Finance Director, Custodian”. (Ord. 1567 § 3, 1984).

3.15.040 Deposits – Disbursements – Administration.

Deposits to, disbursements from, and administration of said fund shall be subject to and in accordance with all of the restrictions, limitations, requirements, and other provisions of Chapter 42.24 RCW, which laws are hereby adopted by reference as a part of this chapter as though fully set forth herein, and accounting procedures as required by the Division of Municipal Corporations of the Office of the Washington State Auditor, of which are incorporated herein. (Ord. 1567 § 4, 1984).

3.15.050 Reimbursement of expenses.

Reimbursement shall be made only for actual expenses incurred by officers or employees for authorized travel, as submitted upon the required fully itemized travel expense vouchers, and all expenses, except meals, shall be substantiated by appropriate receipts to be submitted with such travel expense vouchers. Travel mileage by private automobile shall be reimbursed at the rates as set by the Personnel Ordinance and applicable union contracts. (Ord. 1567 § 5, 1984).