Chapter 3.04
FUNDS1

3.04.000    Chapter Contents

Sections:

3.04.020    Risk management trust fund--Established.

3.04.030    Risk management trust fund--Transfers.

3.04.040    Cumulative reserve fund, additional facilities--Purposes.

3.04.050    Cumulative reserve fund, additional facilities--Sources.

3.04.060    Cumulative reserve fund, additional facilities--Accumulation and allocation.

3.04.070    Cumulative reserve fund, additional facilities--Investment.

3.04.120    Cumulative reserve fund, equipment rental--Established.

3.04.130    Cumulative reserve fund, equipment rental--Purposes.

3.04.140    Cumulative reserve fund, equipment rental--Augmentation and accumulation.

3.04.150    Cumulative reserve fund, equipment rental--Disposition of moneys.

3.04.160    Cumulative reserve fund, recreational trails--Created.

3.04.180    Cumulative reserve fund, sewers--Source of moneys.

3.04.190    Cumulative reserve fund, sewers--Expenditure.

3.04.210    Cumulative reserve fund, water department--Purposes.

3.04.220    Cumulative reserve fund, water department--Sources.

3.04.230    Cumulative reserve fund, water department--Accumulation and allocation.

3.04.240    Cumulative reserve fund, water department--Investment.

3.04.250    Washington Center for the Performing Arts endowment fund--Established.

3.04.260    Washington Center for the Performing Arts endowment fund--Use.

3.04.320    Equipment rental fund--Created--Uses.

3.04.330    Equipment rental fund--Supervision.

3.04.340    Equipment rental fund--Charges.

3.04.360    Federal shared revenue fund--Created.

3.04.370    Firemen’s pension fund--Created.

3.04.380    Garbage fund.

3.04.400    Local improvement guaranty fund--Established.

3.04.410    Local improvement guaranty fund--Sources.

3.04.420    Local improvement guaranty fund--Subrogation, warrants, certificates of delinquency.

3.04.430    Local improvement guaranty fund--Cost assessments for improvements.

3.04.440    Local improvement guaranty fund--Engineer’s certificate of valuation.

3.04.450    Local improvement guaranty fund--Limitation of bond or warrant holder’s remedy.

3.04.460    Payroll fund--Created--Uses.

3.04.480    Suspense fund--Established.

3.04.490    Suspense fund--Sources and withdrawals.

3.04.500    Transit capital improvements fund--Created--Sources.

3.04.510    Unemployment compensation fund--Created--Sources.

3.04.520    Unemployment compensation fund--Balance.

3.04.530    Unlimited general obligation bond fund--Created--Sources.

3.04.550    Advance travel expense revolving fund--Created.

3.04.560    Advance travel expense revolving fund--Procedures.

3.04.570    Advance travel expense revolving fund--Miscellaneous.

3.04.580    Self-insurance trust fund--Fund created.

3.04.590    Self-insurance trust fund--Initial transfer of moneys.

3.04.600    Self-insurance trust fund--Interim transfers, of moneys.

3.04.610    Self-insurance trust fund--Annual budgeting of moneys.

3.04.620    Self-insurance trust fund--Expenditures.

3.04.630    Self-insurance trust fund--Internal accounting.

3.04.640    Revolving pass-through trust fund--Created.

3.04.650    Revolving pass-through trust fund--Procedures.

3.04.680    Drug abuse resistance education fund (DARE).

3.04.690    Harbor patrol program fund.

3.04.700    All America City Task Force account.

3.04.710    Special account control fund.

3.04.720    Rides home program account.

3.04.730    Olympia police firing range account.

3.04.735    Low income housing loan account.

3.04.740    Water capital improvement fund--Established.

3.04.750    Sewer capital improvement fund--Established.

3.04.760    Educational assistance revolving account.

3.04.770    Shared leave revolving account.

3.04.780    Boating safety account.

3.04.790    Equipment and facilities replacement reserve fund.

3.04.800    Workers compensation fund--Established.

3.04.810    Workers compensation fund--Purposes.

3.04.820    Workers compensation fund--Accounts--Signatures.

3.04.830    Workers compensation fund--Sources.

3.04.840    City Shop construction fund--Created.

3.04.850    HUD fund--Created.

3.04.860    Fire Station 4 and Training Facility Construction and Acquisition Fund –Created.

(Ord. 6966 §1, 2015; Ord. 6921 §1, 2014; Ord. 6886 §§9, 10, 2013; Ord. 6476 §1, 2007).

3.04.020 Risk management trust fund –Established

There is created a fund to be known as the risk management trust fund, into which may be paid moneys, from time to time, as directed by the City Council from any funds which are available and upon which warrants may be issued and paid in payment of claims against the City for any purpose.

(Ord. 6886 §§1, 9, 2013; Ord. 3020 §1, 1957).

3.04.030 Risk management trust fund –Transfers

Transfers from an insolvent fund to the risk management trust fund shall be by warrant.

(Ord. 6886 §10, 2013; Ord. 3020 §2, 1957).

3.04.040 Cumulative reserve fund, additional facilities –Purposes

This fund is created for the following purposes as authorized by law:

A.    Major replacements of existing housing for City activities and equipment;

B.    The construction of expanded or additional housing facilities for the general services of the City;

C.    The purchase of additional fire equipment and fire radio equipment;

D.    The purchase of additional police equipment and police radio equipment;

E.    The purchase and installation of improved traffic signals and signal equipment, including all phases of traffic safety channeling and marking;

F.    The purchase and installation of lighting equipment for arterial highways, (excluding, however, all lighting equipment for commercial areas and purely residential areas where such installations would constitute a local improvement to the areas, as contrasted to highway lighting);

G.    The purchase of property necessary for the welfare and improvement of the City, its general service facilities, streets, bridges, viaducts, avenues, boulevards and parks; and the construction of such facilities, streets, bridges, viaducts, avenues, boulevards and parks.

(Ord. 2792 §2, 1953).

3.04.050 Cumulative reserve fund, additional facilities –Sources

The sum of twenty-nine thousand eight hundred fifty-one dollars and forty-eight cents in the LID revolving fund which fund is no longer required for local improvement district purposes since the liquidation of the unguaranteed local improvement districts, also the sum of ten thousand dollars presently earmarked as “fire engine reserve” in the 1953 budget, and the sum of fifteen thousand dollars, the same being an invested asset of the current expense fund, which sums are now invested in the U.S. Government securities, are set aside and established as the beginning nucleus of the above-mentioned cumulative reserve fund for improved facilities, housing and equipment for general services; and further that this sum shall be augmented from year to year, by appropriation or tax levies made from year to year at the time of the adoption of the annual budgets of the City.

(Ord. 2792 §3, 1953).

3.04.060 Cumulative reserve fund, additional facilities –Accumulation and allocation

The moneys in this fund shall be first distributed and credited to each of the capital outlay purposes specified in Section 3.04.040; or to some of them, as the City Council may decide; and such allocated sums shall be preserved and may be added to by appropriations made in each annual budget, and such sums shall be allowed to accumulate from year to year until the City Council shall by ordinance, pursuant to the terms of the annual budgets of cumulative reserve fund, determine to expend the moneys in the fund on projects that come within the scope of the activities and improvement program as outlined in Section 3.04.040 of this chapter; and provided that no moneys in the fund shall ever be expended for any other purposes than those specified in Sections 3.04.040 through 3.04.070 without an approving majority vote of the electors of the City, voting at a regular or special election on a specific proposal therefor.

(Ord. 6886 §1, 2013; Ord. 2792 §4, 1953).

3.04.070 Cumulative reserve fund, additional facilities –Investment

Unrequired cash balances in the fund shall be kept invested in securities of the City, the State or the United States of America and that interest earned on the investments shall be credited when received to the fund created in Section 3.04.040.

(Ord. 2792 §5, 1953).

3.04.120 Cumulative reserve fund, equipment rental –Established

There is established in the treasury of the City, pursuant to RCW 35.21.070, a reserve fund to be known and designated as the cumulative reserve equipment rental fund.

(Ord. 4162 §1, 1979).

3.04.130 Cumulative reserve fund, equipment rental –Purposes

This fund is created for the following purposes as authorized by law:

A.    Purchase of all forms of equipment and supplies used by the equipment rental department of the City, including but not limited to vehicles, excavating equipment and supplies accessory thereto;

B.    Major replacement and/or repair of all forms of equipment handled by the equipment rental department of the City.

(Ord. 4162 §2, 1979).

3.04.140 Cumulative reserve fund, equipment rental –Augmentation and accumulation

Any sums deposited in this fund may be augmented from year to year by appropriations made to the fund in the annual budgets of the City, including the 1979 budget, and may be allowed to accumulate from year to year until expended by the City Council.

(Ord. 6886 §1, 2013; Ord. 4162 §3, 1979).

3.04.150 Cumulative reserve fund, equipment rental –Disposition of moneys

Any moneys in the cumulative reserve equipment rental fund shall never be expended for any purpose other than those listed in Section 3.04.130 without an approving vote by a majority of the electors of the City at a general or special election held for such purpose. Any moneys in the fund at the end of the fiscal year shall not lapse nor shall the same be surplus available or which may be used for any other purpose or purposes than those specified by Sections 3.04.120 through 3.04.150.

(Ord. 4162 §4, 1979).

3.04.160 Cumulative reserve fund, recreational trails –Created

There is created a cumulative reserve fund for recreational trails into which shall be deposited one-half of one percent of the revenue received from the State from the gasoline tax, all as provided by Chapter 103 of Laws of 1972. The funds deposited in the fund shall be used only for recreational trails as may be provided for from time to time in the budget of the City.

(Ord. 3721 §1, 1972).

3.04.180 Cumulative reserve fund, sewers –Source of moneys

Such money shall be placed in such fund from time to time as is directed by the City Council and as may be provided for in the annual budget.

(Ord. 6886 §1, 2013; Ord. 2449 §2, 1943).

3.04.190 Cumulative reserve fund, sewers –Expenditure

The moneys in the fund shall be allowed to accumulate from year to year until the City Council shall determine to expend the moneys in the fund for the purpose specified in Section 3.04.170; provided, that any moneys in the fund shall never be expended for any other purpose than that specified in Section 3.04.170 without an approving vote of a majority of the electors of the City at a special election voting on the proposal submitted to the electors to allow other specified uses to be made of the fund.

(Ord. 6886 §1, 2013; Ord. 2449 §3, 1943).

3.04.210 Cumulative reserve fund, water department –Purposes

This fund is created for the following purposes as authorized by law:

A.    Major replacements of water transmission, pumping, storage, distribution and supply facilities;

B.    Extensions, additions, expansion and betterment of the water supply, pumping, transmission, storage and distribution facilities of the Olympia water system;

C.    The purchase and stockpiling of asbestos cement or cast iron water mains in sizes not less than six inches in diameter, to guard against unforeseen shortages; also the purchase and stockpiling of cast iron and bronze gates and valves of comparable sizes to the mains referred to above.

(Ord. 2794 §2, 1953).

3.04.220 Cumulative reserve fund, water department –Sources

The sum of one hundred twenty-six thousand two hundred dollars, now an asset of the water fund for capital outlay purposes, invested in government securities, is set aside and established as the beginning nucleus of the water department cumulative reserve fund; and further that this sum shall be augmented from year to year, by appropriations made to the fund in the annual budgets of the water department of the City.

(Ord. 2794 §3, 1953).

3.04.230 Cumulative reserve fund, water department –Accumulation and allocation

The moneys in the fund shall be allowed to accumulate from year to year until the City Council shall by ordinance, pursuant to the terms of the annual budgets of the cumulative reserve fund, determine to expend the moneys in the fund on projects that come within the scope of the activities and improvement program as outlined in Section 3.04.210; and provided, that no moneys in the fund shall ever be expended for any other purposes than those specified in Sections 3.04.200 through 3.04.240 without an approving majority vote of the electors of the City, voting at a regular or special election on a specific proposal therefor.

(Ord. 6886 §1, 2013; Ord. 2794 §4, 1953).

3.04.240 Cumulative reserve fund, water department –Investment

Unrequired cash balances in the fund shall be kept invested in securities of the City, the State or the United States of America and that interest earned on the investments shall be credited when received to the fund created in Sections 3.04.200 through 3.04.240.

(Ord. 2794 §5, 1953).

3.04.250 Washington Center for the Performing Arts endowment fund –Established

A.    There is established within the budget of the City of Olympia a fund to be called the Washington Center for the Performing Arts endowment fund. There shall be deposited in the fund all proceeds from the sale of real property previously owned by the City of Olympia, located at the southwest corner of Black Lake Boulevard and Cooper Point Road in Olympia. More specifically, these proceeds shall include all moneys received for the property by Olympia on the closing date for the sale, December 18, 1984, and all payments hereafter received under the promissory note from Thompson Properties Four Limited Partnership, received as consideration in the sale and dated December 18, 1984, including principal and interest.

B.    Any outside contributions to the City of Olympia for the Washington Center for the Performing Arts shall likewise be placed in the fund, unless otherwise designated by the donor.

C.    Any interest or dividends accruing from moneys in the fund shall be retained in the fund.

(Ord. 4590 §1, 1985).

3.04.260 Washington Center for the Performing Arts endowment fund –Use

All moneys within The Washington Center for the Performing Arts endowment fund shall be used to broaden the use of the City center to all citizens and groups within Olympia, including the remediation of the property located at the southwest corner of Black Lake Boulevard and Cooper Point Road in Olympia and the facilitation of the sale of that property. To that end, the fund shall be used only for the maintenance, operation, repair, upkeep or improvement of The Washington Center for the Performing Arts, or the remediation and sale of the property located at the southwest corner of Black Lake Boulevard and Cooper Point Road in Olympia. Disbursement from the fund shall be made by appropriation of the City Council directly for Washington Center purposes as set forth herein or pursuant to an agreement with The Washington Center board of directors.

(Ord 6401 §1, 2006; Ord. 4590 §2, 1985).

3.04.320 Equipment rental fund –Created –Uses

There is created and established a special fund to be known and designated as the equipment rental fund, to be used as a revolving fund to be expended for salaries, wages and operations required for the repair, replacement, purchase and operation of motor vehicle equipment, and for the purchase of all equipment, materials and supplies to be used in the administration and operation of the fund.

(Ord. 3294 §1, 1964).

3.04.330 Equipment rental fund –Supervision

The equipment rental fund created in Section 3.04.320 shall be under the direction of the City Manager.

(Ord. 6886 §2, 2013; Ord. 3294 §2, 1964).

3.04.340 Equipment rental fund –Charges

All motor vehicle equipment of the various divisions and departments, excepting the equipment of the fire department of the City, shall be transferred to the equipment rental fund as directed by the City Manager.

The charges for the rental for the use of such motor vehicle equipment shall be sufficient to cover the maintenance, operation and replacement of such equipment, and the terms for the rental thereof shall be on an annual, monthly, daily or hourly basis as determined by the City Manager. A schedule of such charges shall be prepared by the City Manager, subject to the approval of the City Council. Such rental rates may be reviewed and, if needed, be revised at least annually to meet changing costs of maintenance, operation and replacement.

(Ord. 6886 §§1, 2, 2013; Ord. 3294 §3, 1964).

3.04.360 Federal shared revenue fund –Created

There is created a separate fund to be called federal shared revenue fund, into which shall be deposited all entitlements (federal shared revenue) received by the City under the provisions of Title I of the State and Local Fiscal Assistance Act of 1972, in accordance with federal regulations published under 31 Code of Federal Regulations, Subtitle B, Part 51, Federal Assistance to State and Local Governments.

(Ord. 3754-A §1, 1972).

3.04.370 Firemen’s pension fund –Created

The firemen’s pension fund is created pursuant to Chapter 91 of the Session Laws of 1947 (RCW Chapter 4.16). See Section 2.28.080 of this code.

(Ord. 2541 §1, 1947).

3.04.380 Garbage fund

For provisions on the garbage fund, see Section 13.12.040.

(Ord. 2795 §4, 1953).

3.04.400 Local improvement guaranty fund –Established

There is established for the City a fund for the purpose of guaranteeing to the extent of such fund, and in the manner hereinafter provided, the payment of its local improvement bonds and warrants issued to pay for any local improvements ordered by the City Council subsequent to April 7th, 1926.

(Ord. 6886 §1, 2013; Ord. 2026 §1, 1927).

3.04.410 Local improvement guaranty fund –Sources

Such fund shall be designated local improvement guaranty fund. For the purpose of maintaining the fund the City shall, from time to time, levy, as other taxes are levied, such sums as may be necessary to meet the financial requirements thereof; provided that such sums so levied in any year shall not be more than sufficient to pay the outstanding warrants on the fund and to establish therein a balance which combined levy in any one year shall not exceed five percent of the outstanding obligations thereby guaranteed. The tax levies herein authorized and directed shall be in addition to, and if need be, in excess of any and all statutory or charter limitations applicable to the tax levies of the City.

(Ord. 2026 §2, 1927).

3.04.420 Local improvement guaranty fund –Subrogation, warrants, certificates of delinquency

Whenever there shall be paid out of a guaranty fund any sums on account of principal or interest of a local improvement bond or warrant, the City, as trustee for the fund, shall be subrogated in all the rights of the holder of the bond or interest coupon or warrant so paid, and the proceeds thereof, or of the assessment underlying the same, shall become part of the guaranty fund. There shall also be paid into each guaranty fund the interest received from bank deposits of the fund, as well as any surplus remaining in any local improvement fund guaranteed under Sections 3.04.400 through 3.04.450 after the payment of all outstanding bonds or warrants payable primarily out of such local improvement fund. Warrants drawing interest at a rate not to exceed six percent shall be issued, as other warrants are issued, by the City, against a guaranty fund to meet any liability accruing against it; and at the time of making its annual budget and tax levy the City shall provide for the levying of a sum sufficient, with the other resources of the fund, to pay warrants so issued during the preceding fiscal year; provided, that such warrants shall at no time exceed five percent of the outstanding bond obligations guaranteed by the fund. As among the several issues of bonds or warrants guaranteed by the fund no preference shall exist, but defaulted interest coupons, bonds and warrants shall be purchased out of the fund in the order of their presentation.

So much of the money of a guaranty fund as is necessary may be used to purchase certificates of delinquency for general taxes on property subject to local improvement assessments, underlying bonds or warrants guaranteed by the fund, or to purchase property at county tax foreclosures or from the county after foreclosure, for the purpose of protecting the guaranty fund. The fund shall be subrogated to the rights of the City, and the City may foreclose the lien of general tax certificates of delinquency and purchase the property at the foreclosure sale. After so acquiring title to real property the City may lease or sell and convey the same at public or private sale for such price and on such terms as may be determined by resolution of the City Council, any provisions of law, charter or ordinance to the contrary, notwithstanding, and all proceeds resulting from such sales shall belong to, and be paid into the guaranty fund.

(Ord. 6886 §1, 2013; Ord. 2026 §3, 1927).

3.04.430 Local improvement guaranty fund –Cost assessments for improvements

The City Council shall not order any improvement to be paid for, in whole or in part, by local assessments where the estimated costs of such improvement, if such cost is all to be assessed to the property in the district, or that portion of the estimated cost to be assessed, if a portion only of the total cost is to be assessed, when added to all other outstanding and unpaid local improvement assessments against the property included in the district, excluding penalties and interest, shall exceed the actual value of the real property exclusive of improvements thereon, within the district according to the valuation last placed upon it for the purpose of general taxation; provided, that when a local improvement is petitioned for by the owners of seventy-five percent of the area of the property within the district, and the petition requests that such a limitation be exceeded the City Council may proceed with the improvement in the usual manner if the property owners so petitioning, or any of them or any person in their behalf shall deposit with the City a sum in cash equal to the amount that the estimated cost of the improvement shall exceed in the limitation as provided above in this section. The sum so deposited shall be applied and credited on the assessment roll for the district by the City Clerk-treasurer upon his receipt of the roll for collection; provided further, that the City Council may by unanimous vote, order the construction of sanitary sewers and necessary accessories for the disposal of sewage, for the construction of any sanitary fill, or for the filling of any street to the established grade over any tide flats or tidelands in the City in the manner provided by law, where in its judgment the same are necessary for public health, and may assess a part or the whole of the cost thereof to the property benefited, without regard to the foregoing limitation; provided further, that no assessment for diking, draining, sanitary fill, or for filling any street to the established grade over any tide flats or tidelands or for storm or sanitary sewers or water mains shall be included in any computation about standing assessments under the provisions of this section.

(Ord. 6886 §1, 2013; Ord. 2026 §4, 1927).

3.04.440 Local improvement guaranty fund –Engineer’s certificate of valuation

Before ordering an improvement under Sections 3.04.400 through 3.04.450, the City Council shall require and receive a report from the City Engineer or other officer or authority, designated by ordinance, certifying in detail the local improvement assessments outstanding and unpaid against the property in the proposed district, together with the aggregate of the actual value of the real property in the district, exclusive of improvements thereon, according to the valuation last placed upon it for the purpose of general taxation. In the absence of fraud or gross mistake, such certificate shall be final and conclusive in computing the valuation of property in the district; any nonassessable railroad operating property or property owned by the United States, or the state, or the county, the City, any school district or other public corporation, shall be valued at the same rate as assessed property similarly situated.

(Ord. 6886 §1, 2013; Ord. 2026 §5, 1927).

3.04.450 Local improvement guaranty fund –Limitation of bond or warrant holder’s remedy

Neither the holder nor the owner of any bond or warrant issued under the provisions of this chapter shall have any claim therefor against the City, by which the same is issued, except for payment from the special assessments made for the improvement for which the bond or warrant was issued, and except as against the local improvement guaranty fund of the City, and the City shall not be liable to any holder or owner of such bonds or warrants for any loss to the guaranty fund occurring in the lawful operation thereof by the City. The remedy of the holder or owner of a bond, or warrant in case of nonpayment shall be confined to the enforcement of the assessment and to the guaranty fund. A copy of the foregoing part of this section shall be plainly written, printed or engraved on each bond issued and guaranteed hereunder, and the writing, printing or engraving shall be deemed sufficient, and in compliance with the requirements of RCW 45.56.020.

(Ord. 2026 §6, 1927).

3.04.460 Payroll fund –Created –Uses

There is created a fund to be known as the payroll fund, into which fund there may be placed from time to time such amounts from any funds available as the City Council shall in its discretion direct, and upon which fund warrants may be drawn and cashed for the purpose of paying any moneys due City employees for salaries and wages. Appropriate accounting records shall be kept to show the department or departments and the various amounts to which payments from the fund are properly chargeable.

(Ord. 6886 §1, 2013; Ord. 3002 §2, 1957).

3.04.480 Suspense fund –Established

There is established a special fund to be known as the suspense fund.

(Ord. 2858 §1, 1951).

3.04.490 Suspense fund –Sources and withdrawals

The City Clerk-treasurer be and is directed to deposit in the fund all bid deposits and all license application deposits received in cash or check and all other funds received pending their allocation to specific accounts by order of the City Council or under ordinances of the City, or pending the return of such deposit to such bidder or unsuccessful applicant. Withdrawals from such suspense fund shall be made by warrant, check or cash memo drawn on such suspense fund, and an accounting shall be made of such fund in the usual manner.

(Ord. 6886 §1, 2013; Ord. 2897 §1, 1955; Ord. 2858 §2, 1951).

3.04.500 Transit capital improvements fund –Created –Sources

There is created a separate fund to be called transit capital improvements fund, into which shall be deposited all federal funds, and local matching funds.

(Ord. 3796 §1, 1973).

3.04.510 Unemployment compensation fund –Created –Sources

A.    There is created a special trust fund to be designated as the unemployment compensation fund, into which moneys budgeted to provide employment benefits (unemployment compensation) to City employees shall be deposited, and from which reimbursements to the Washington State Department of Employment Security and other costs connected with administering unemployment insurance claims shall be made.

B.    To provide funds for deposit into the fund, each department and operating fund of the City shall, in its budget, provide for payments into the fund an amount not more than three percent of the amount paid for wages and salaries. Payments to the fund shall be made each month, unless payments are suspended as provided in Section 3.04.500.

(Ord. 4092-A §§1, 2, 1978).

3.04.520 Unemployment compensation fund –Balance

A.    At such time as the fund balance reaches an amount equal to seven hundred ten percent of the maximum unemployment benefits payable to any one employee during any one period of unemployment, payments to the fund may be suspended until the fund balance drops to an amount equal to five hundred percent of the maximum unemployment benefits payable to any one employee during any one period of unemployment.

B.    Should the fund ever be dissolved, the balance of fund shall be transferred to the various departments and operating funds in the same ratio that the wages and salaries of each department or operating fund for the preceding twelve months bear to the wages and salaries paid by all the departments and operating funds during the preceding twelve months.

(Ord. 4092-A §§3, 4, 1978).

3.04.530 Unlimited general obligation bond fund –Created –Sources

There is created and established in the office of the City Clerk-treasurer a fund to be named and designated as the unlimited general obligation bond fund into which fund shall be paid all taxes hereafter levied and collected without limitation as to rate or amount on all property in the City subject to taxation in amounts sufficient to pay the principal of and interest on the General Obligation City Administration Building Bonds, 1963, Series A, General Obligation Capital Lake Park Bonds, 1963, and any additional general obligation bonds of the City hereafter issued which are payable out of taxes to be levied without limitation as to rate or amount.

(Ord. 3264 §3, 1963).

3.04.550 Advance travel expense revolving fund –Created

There is created a fund (account) known and designated as the “advance travel expense revolving fund.” The fund will be a revolving fund maintained in a bank as a checking account and shall be used solely for the purpose of making advance payment of travel expenses. Advances from the fund shall be by check, and the fund will be replenished by warrant from the operating fund responsible for said travel expense. The City Clerk/treasurer shall deposit from the current expense fund to the advance travel expense revolving fund the sum of five thousand dollars.

(Ord. 5032 §1, 1989; Ord. 4545 §1(part), 1984).

3.04.560 Advance travel expense revolving fund –Procedures

The City Manager shall establish policies and procedures related to the use of the advance travel expense revolving fund. Said policies and procedures shall allow payment of actual, reasonable expenses incurred by City officers and employees while traveling on official City business.

(Ord. 4545 §1(part), 1984).

3.04.570 Advance travel expense revolving fund –Miscellaneous

The provisions of RCW 2.24.140 through 2.24.160 shall govern the revolving fund created in this section and the City officers and employees involved.

(Ord. 4545 §1(part), 1984).

3.04.580 Self-insurance trust fund –Fund created

There is created a self-insurance trust fund (hereinafter “fund”).

(Ord. 4546 §1(part), 1984).

3.04.590 Self-insurance trust fund –Initial transfer of moneys

For the 1984 budgetary year, all moneys budgeted for liability insurance shall be deposited into the fund.

(Ord. 4546 §1(part), 1984).

3.04.600 Self-insurance trust fund –Interim transfers of moneys

At any time during a budget year, the City Council may authorize transfer moneys to the fund or withdraw moneys from the fund as needs require.

(Ord. 4546 §1(part), 1984).

3.04.610 Self-insurance trust fund –Annual budgeting of moneys

As part of the annual budget process, the City Council shall designate moneys to be placed in the fund for the coming budget year.

(Ord. 4546 §1(part), 1984).

3.04.620 Self-insurance trust fund –Expenditures

The City Manager is directed and authorized to expend moneys from the fund for the following purposes:

A.    To make payments for the purchase of premium payments for insurance related to the risk management plan of the City;

B.    To pay claims against the City for which the City must pay a “deductible” or is self-insured or which the City Manager, in his or her discretion, elects to pay without reference to an insurance carrier; provided that, in the latter case, the City Manager shall get authority from the City Council before paying a claim in excess of five thousand dollars;

C.    To pay for repairs or replacement to City property which is damaged or destroyed and not covered by insurance; provided, however, the City Manager shall attempt to obtain reimbursement for such expenditures, where appropriate, from responsible parties through the legal process:

D.    To pay for corrections, repairs or replacement of City property when the City Manager, in his or her discretion, determines that immediate action is necessary to prevent injury to persons or property, and moneys are not available for such purpose from other budget sources;

E.    To pay for studies of other areas of self-insurance.

(Ord. 6886 §11, 2013; Ord. 4546 §1(part), 1984).

3.04.630 Self-insurance trust fund –Internal accounting

The City Manager may at his discretion charge any department for unanticipated or unusual risk management or insurance performance during any current year.

(Ord. 4546 §1(part), 1984).

3.04.640 Revolving pass-through trust fund –Created

There is created a fund known and designated as the “community development rental rehabilitation revolving fund.” The fund will be a revolving fund maintained by a separate checking account and shall be used for the purposes of issuance of loans for the rehabilitation of rental units and receipt of payments for the same. The fund will be established and replenished initially from moneys from the state of Washington/ HUD grant until the two hundred thousand dollars has been used in this program. Thereafter, the fund will be replenished from repayment of loans.

(Ord. 4648 §1(part), 1986).

3.04.650 Revolving pass-through trust fund –Procedures

The rules and regulations regarding this fund have been established by the Department of Housing and Urban Development.

(Ord. 4648 §1(part), 1986).

3.04.680 School Resource Officer Program Fund

A.    There is created within the general fund of the City a revolving account to be known as the School Resource Officer Program fund. There shall be deposited in said fund all moneys received from public or private sources for the purpose set forth in subsection B.

B.    Moneys within the School Resource Officer Program fund shall be used for equipment, films, videotapes, materials and supplies to support the classroom program.

(Ord. 5951 §1, 1999; Ord. 4847 §1, 1987; Ord. 4762 §§1, 2, 1987).

3.04.690 Harbor patrol program fund

A.    There is created within the general fund of the City a fund to be known as the harbor patrol program fund. There shall be deposited in said fund all moneys received from the Washington State Parks and Recreation Commission and other public or private sources for the purposes set forth in subsection B.

B.    Moneys within the harbor patrol program fund shall be used for the following purposes:

1.    Public information to the boating public regarding boating safety and boating legal requirements;

2.    Purchase of emergency backup motor for harbor patrol boat;

3.    Harbor patrol boat and trailer maintenance;

4.    Other expenses related to the harbor patrol program.

(Ord. 4768 §§1, 2, 1987).

3.04.700 All America City Task Force account

A.    There is created within the general fund, executive administration, of the City of Olympia an account to be known as the All America City Task Force account. There shall be deposited in said fund all moneys received from public or private sources for the purpose set forth in subsection B. Moneys from said fund shall be expended only for the purpose as set forth below.

B.    Moneys within the All America City Task Force account shall be used for the following purposes:

1.    Informational brochures and materials with All America City logo for distribution;

2.    “It’s the People” award presentation;

3.    Video tape preparation costs for telecast on cable television;

4.    Printing costs for All America City poster;

5.    Display case for council chambers;

6.    Any and all other related expenses.

(Ord. 4839 §§1, 2, 1987).

3.04.710 Special account control fund

A.    There is created a fund known and designated as the special account control fund. The fund shall be used as deemed necessary by the director of administrative services (clerk/treasurer) for the purpose of accounting for special accounts (funds). Moneys for the fund shall come from sources provided by the various special accounts within the fund or other sources deemed necessary by the council.

B.    The director of administrative services (clerk/treasurer) is authorized to transfer funds from the general fund or other funds which may have special accounts or funds to the special account control fund as deemed necessary. Any special account or fund which may be designated as part of the general fund or other funds may be accounted for within the special account control fund.

(Ord. 5400 §1, 1993; Ord. 4845 §§1, 2, 1987).

3.04.720 Rides home program account

A.    There is created within the general fund, Thurston Regional DWI Grant Program, of the City of Olympia an account to be known as the rides home program account. There shall be deposited in said fund all moneys received from public or private sources for the rides home program as set forth in subsection B. Moneys from said fund shall be expended only for the purpose as set forth below.

B.    Moneys within the rides home program account shall be used for the following purpose: To reimburse taxi companies for transportation services associated with the rides home program and any other incidental expenses.

(Ord. 4846 §§1, 2, 1987).

3.04.730 Olympia police firing range account

A.    There is created within the revolving account control fund of the City of Olympia an account to be known as the Olympia police firing range account. There shall be deposited in said fund all moneys received from public or private sources for the purpose set forth in subsection B. Moneys from said fund shall be expended only for the purpose as set forth below.

B.    Moneys within the Olympia police firing range account shall be used for the following purposes:

1.    Rangemaster and instructor salaries/benefits;

2.    Operating supplies and materials for classroom exercises and general use of range;

3.    General maintenance of range due to wear caused by public use;

4.    And other uses deemed necessary by the City Council.

(Ord. 5311 §1, 1992; Ord. 4854 §§1, 2, 1988).

3.04.735 Low income housing loan account

A.    There is created within the revolving account control fund of the City an account to be known as the low income housing loan account. There shall be deposited in said fund moneys remaining in the 1989 general fund budget for downtown housing which may be unspent as of December 31, 1989, funds which may be appropriated by the City Council from time to time, loan repayments and interest, and other moneys received from public or private sources for the purpose set forth below.

B.    Moneys within the low income housing loan account shall be used for making low or no interest loans for construction, remodeling or rehabilitation of residential units affordable to, or other nonresidential service facilities available to, low and moderate income persons as defined by the United States Department of Housing and Urban Development, or for other housing and economic development uses.

(Ord. 6921 §2, 2014; Ord. 5324 §1, 1992; Ord. 5062 §§1, 2, 1989).

3.04.740 Water capital improvement fund –Established

A.    There is hereby established within the budget of the City a water capital improvement fund. The water general facility charges collected pursuant to Section 13.04.375 of this code shall be deposited into the water capital improvement fund. The City Council may make any other funds available to the water capital improvement fund for the purposes set forth herein.

B.    Moneys within the water capital improvement fund shall only be used for the purpose of acquiring, equipping and/or making capital improvements to water facilities and extensions, additions, expansion and betterments to the Olympia water system owned by the City and shall not be used for maintenance or operations relative to those facilities. In the event that bonds or similar debt instruments are issued for advance provision of capital facilities for which water facility charges may be expended, charges may be used to pay debt service on such bonds or similar debt instruments to the extent that the facilities provided are of the type described above.

C.    At least once each fiscal period, the public works director shall present to the Olympia City Council a proposed capital improvement program for water facilities, assigning funds, including any accrued interest, from the water capital improvement fund to specific water improvement projects and related expenses. Moneys, including any accrued interest, not assigned in any fiscal period shall be retained in the water capital improvement fund until the next fiscal period, except as provided below for rebates from this fund.

D.    Moneys from the water capital improvement fund may be used to grant rebates to developers for costs incurred in providing water capital facilities in excess of the capacity required for an individual development. Any rebates must be made pursuant to a refunding agreement between the developer and the City after the effective date of the ordinance codified in this section. Prior refunding agreement may be renegotiated in order to bring such agreements in accord with the provisions of this section.

(Ord. 5196 §1, 1991; Ord. 4993 §3, 1989).

3.04.750 Sewer capital improvement fund –Established

A.    There is hereby established within the budget of the City a sewer capital improvement fund. The sewer general facility charges collected pursuant to Section 13.08.205 of this code shall be deposited into the sewer capital improvement fund. The City Council may make other funds available to the sewer capital improvement fund for the purposes allowed for such fund.

B.    Moneys within the sewer capital improvement fund shall only be used for the purpose of acquiring, equipping and/or making capital improvements to sewer facilities, extensions and betterments of the Olympia sewer system owned by the City and shall not be used for maintenance or operations relative to those facilities or for LOTT joint facilities. In the event that bonds or similar debt instruments are issued for advance provision of capital facilities for which sewer facility charges may be expended, charges may be used to pay debt service on such bonds or similar debt instruments to the extent that the facilities provided are of the type described above.

C.    At least once each fiscal period, the public works director shall present to the Olympia City Council a proposed capital improvement program for sewer facilities, assigning funds, including any accrued interest, from the sewer capital improvement fund to specific sewer improvement projects and related expenses. Moneys, including any accrued interest, not assigned in any fiscal period shall be retained in the sewer capital improvement fund until the next fiscal period, except as provided below for rebates from this fund.

D.    Moneys from the sewer capital improvement fund may be used to grant rebates to developers for costs incurred in providing sewer capital facilities in excess of the capacity required for an individual development. Any rebates must be made pursuant to a refunding agreement between the developer and the City after the effective date of the ordinance codified in this section. Prior refunding agreements may be renegotiated in order to bring such agreements in accord with the provisions of this section.

(Ord. 5196 §4, 1991; Ord. 4992 §3, 1989).

3.04.760 Educational assistance revolving account

A.    There is created within the revolving account control fund of the City an account to be known as the education assistance revolving account. There shall be deposited in said fund moneys which may be appropriated by the City Council from time to time.

B.    Moneys within the education assistance revolving account shall be used to provide educational assistance to City employees consistent with the adopted administrative guidelines for personnel administration.

(Ord. 5114 §§1, 2, 1990).

3.04.770 Shared leave revolving account

A.    There is created within the revolving account control fund of the, City an account to be known as the shared leave revolving account. There shall be deposited in said account moneys representing the value, including benefits, of vacation leave donated by City employees pursuant to a shared leave program adopted by the City Manager.

B.    Moneys within the shared leave revolving account shall be used to provide assistance to City employees consistent with the adopted administrative guidelines for personnel administration.

(Ord. 5133 §§1, 2, 1990).

3.04.780 Boating safety account

A.    There is created within the special account control fund an account designated as the boating safety account. There shall be deposited in the account moneys received for the purpose of boating safety including funds received pursuant to RCW 88.02.040.

B.    Moneys within the boating safety account shall be used for boating safety programs.

(Ord. 5400 §2, 1993).

3.04.790 Equipment and facilities replacement reserve fund

A.    There is created a fund to be known as the equipment and facilities replacement reserve fund for the purpose of major replacement and/or repair of City equipment and facilities, excluding equipment and facilities of the City’s utilities and equipment rental funds.

B.    The funds deposited in the equipment and facilities replacement reserve fund shall be used only for the above purposes as may be authorized by the City Council.

(Ord. 5418 §§1, 2, 1994).

3.04.800 Workers compensation fund –Established

A fund to be known as the workers compensation fund is established and shall be used for costs related to the City workers compensation program.

(Ord. 5461 §1, 1994).

3.04.810 Workers compensation fund –Purposes

The workers compensation fund shall be used to pay any worker’s compensation claims, to pay obligations due to the state for workers compensation, to pay premiums for insurance or surety bonds as may be required, and to pay any other costs related to the City’s workers compensation program, including but not limited to third party administration costs, actuarial studies, safety programs, accident prevention programs and administration of the workers compensation program.

(Ord. 5461 §2, 1994).

3.04.820 Workers compensation fund –Accounts –Signatures

The director of administrative services (City Treasurer) may establish those accounts necessary with financial institutions as may be required for administration of the workers compensation program. Signatures to such accounts shall include the director of administrative services, the finance manager (or other appropriate designee) and thirty party administrators of the workers compensation program as authorized by the director of administrative services. The director of administrative services is authorized to allow for the use of facsimile signatures as appropriate.

(Ord. 5461 §3, 1994).

3.04.830 Workers compensation fund –Sources

There shall be deposited in the workers compensation fund funds from any available source. Additionally, any employee deduction may be deposited which may be required by the State for workers compensation until such time as it is required to be remitted to the state.

(Ord. 5461 §4, 1994).

3.04.840 City Shop construction fund--Created

There is hereby created a fund to be known as the “City Shop Construction Fund” into which shall be deposited the following funds. Such funds shall be used exclusively for the construction of new City shop facilities; the purchase of real property related to such facilities; and maintenance, planning, repair, and expansion related to such facilities. In addition, there shall be deposited into this account monies representing the rental value of the various spaces in such facilities.

(Ord. 5700 §1, 1997;Ord. 3833 §1, 1974).

3.04.850 HUD fund--Created

A.    There is hereby created in Chapter 3.04 of the Olympia Municipal Code a fund to be known as the “HUD Fund.” There shall be deposited into said fund such monies as received from the U.S. Department of Housing and Urban Development, loan repayments and interest for loans made from the HUD Fund, monies accumulated in the fund, and other monies as may be deemed appropriate or designated by the City Council, and such funds shall be used exclusively for approved projects.

B.    The HUD Fund may be used for any legal purpose as authorized by the City Council, subject to limitations or restrictions as may be prescribed by the Federal Department of Housing and Urban Development or its successor.

C.    The Director of Administrative Services shall number the HUD Fund as is most appropriate for administrative purposes.

D.    The Director of Administrative Services shall transfer and adjust revenue estimates and appropriations as may be required for the administration of this Ordinance.

E.    The following CDBG loan repayments and interest payments which are anticipated to be received are appropriated as follows:

 

 

CDBG LOAN REPAYMENT FUND

Resources:

CDBG Loan Repayments and Interest Payments

$200,000

Appropriations:

Community Development Loans

$200,000

(Ord. 6966 §2, 2015; Ord. 5836 §§ 1,2,3,4,5, 1998).

3.04.860 Fire Station 4 and Training Facility Construction and Acquisition Fund--Created

A.    There is hereby created in Chapter 3.04 of the Olympia Municipal Code a fund to be known as the Fire Station 4 and Training Facility Construction and Acquisition Fund. This fund shall be for the purpose of planning, property acquisition, construction and/or equipping a fire station and/or fire training facility.

B.    The Director of Administrative Services is authorized to transfer the remaining budget in the Capital Improvements Fund, Fire Station and Training Facility Account and associated resources, estimated at $500,000, to the Fire Station 4 and Training Facility Construction and Acquisition Fund.

C.    The Director of Administrative Services is authorized to transfer the remaining budget in the Impact Fees Fund, Fire Account and associated resources, estimated at $611,463, to the Fire Station 4 and Training Facility Construction and Acquisition Fund.

(Ord. 6476 §1-3, 2007).


1

For provisions on the storm drainage utility fund, see Chapter 3.32 of this code.