General Order 3.1
CONTRACTUAL AGREEMENTS

Last Revised:    03-01-2017

SUBJECT: CONTRACTUAL AGREEMENTS

This order consists of the following numbered sections:

3.1.1    Law enforcement service agreements

3.1.2    Contract services - maintenance of employees’ rights

3.1.1 Contracts

I.    The Department may enter into contracts for goods, services, and cooperative units as provided by state law, the Olympia Municipal Code, and City policy. All contracts shall be in the form of written agreements, and shall include, but not be limited to, the following elements:

A.    Clear identification of the specific goods and services to be provided by all parties, including the nature and extent of those services. Specification of all financial agreements, including the time and manner of payment for services.

B.    In the case of multi-jurisdictional teams, designation of a lead agency and specification of that agency’s responsibilities.

C.    Definition of the types, extent and location of records to be maintained.

D.    Specification of the duration of the agreement.

E.    Specification of how the agreement may be modified, renewed or terminated.

F.    Provision of clear responsibility for assumption of liabilities related to the agreement and for resolution of legal issues that may arise between the parties.

G.    Provision that the Olympia Police Department shall retain ultimate authority over and responsibility for all of its personnel involved in fulfilling the agreement.

H.    Specification of responsibility for provision of any equipment and/or facilities necessary for fulfillment of the agreement.

I.    Provision for the Department to be included in the oversight, periodic review and revision of the agreement, as needed.

J.    All contracts, agreements, and memoranda of understanding must be approved by the City Council as required by RCW 39.34, the Interlocal Cooperation Act.

K.    All contracts shall be maintained in the City’s document archival system.

3.1.2 Contract services - maintenance of employees’ rights

Department employees assigned to fulfill contract services shall be afforded all of the same rights and benefits they would have if they were not so assigned, even if the contract requires them to work under the functional supervision of another agency.