General Order 11.1
ORGANIZATIONAL STRUCTURE

Last Revised: 03-01-2017

SUBJECT: ORGANIZATIONAL STRUCTURE

This order consists of the following numbered sections:

11.1.1    General organization

11.1.2    Organization chart

11.1.3    Rank structure

11.1.4    Management Staff

11.1.5    Types of commissions

11.1.1 General organization

The Department is divided into four major divisions.

I.    Office of the Chief of Police: The Office of the Chief of Police is responsible for the general charge and control of all Department operations, and directly supervises Professional Standards.

II.    Operations Division: The Operations Division provides uniformed patrol services to the community to address crime, enhance community partnerships and engage in activities that create public trust. Staff of the Operations Division are also responsible for criminal investigations.

III.    Administrative Services Division. The Administrative Services Division is responsible for communications and information, Department training, hiring & recruitment, records management, property and evidence management, reception, licensing and permitting requiring law enforcement review, computer support, budget oversight, and research and planning.

IV.    Corrections Division. The Corrections Division is responsible for jail operations at the Olympia City Jail.

V.    Office of the Chief. The Office of the Chief includes the Chief of Police and Professional Standards function.

11.1.2 Organizational chart (see Fig. A1.)

11.1.3 Department rank structure

The Department utilizes a rank structure to assure the efficient, effective and safe accomplishment of its tasks and responsibilities, and to facilitate communication among employees.

The hierarchy of the Department’s rank structure is:

I.    Chief of Police

A.    The Chief of Police is the chief executive law enforcement officer of the City, chief custodian of the City Jail and Harbormaster of the City of Olympia. The Chief of Police maintains authority and direct command over all functional units and members of the Department.

II.    Deputy Chief

A.    The Deputy Police Chief serves as second in command within the police department.

III.    Lieutenant or Manager

A.    Under general supervision, lieutenants may serve as team leaders (Watch Commanders), as Professional Standards Lieutenant, or as supervisor of the Special Operations Team, Detective Bureau, or regional narcotics task force.

B.    The Jail Manager is assigned oversight of the Olympia City Jail.

C.    The Administrative Services Manager is responsible for records management, technology, evidence, communications, hiring & recruiting, training, and budget of the Department.

IV.    Sergeants or Supervisors

Under the direction of a Lieutenant or Division Manager, the Sergeant or Supervisor serves as a first line supervisor for the following work units;

A.    Patrol

B.    Detective Unit

C.    Special Operations Unit

D.    Training Unit

E.    Corrections

F.    Records

G.    Evidence

V.    Police Officer, Corrections Officer, or Line Staff

A.    Uniformed patrol officers are assigned to teams and serve as primary first responders to calls for service from the public. Officers also conduct proactive policing services and engage the public in problem solving and crime prevention efforts.

B.    Uniformed Corrections Officers are assigned to teams and are responsible for the daily care and custody of inmates in the jail.

C.    Administrative staff are assigned to various administrative positions throughout the Department

D.    Specialty positions: Line staff may be given specialized duties. A police officer may be as assigned to field training, School Resource Officer (SRO), K-9 program, walking/ bicycle patrol, or specialized instruction. A Corrections officer may be assigned to field training, medical liaison, instructor duties, or other specialized duties. Administrative staff may be assigned to Technical Agency Coordinator (TAC), warrants, or reception.

11.1.4 Management Staff

I.    The Management Staff is responsible for executive level management of the Department. This responsibility includes, but is not limited to, the following:

A.    Department-wide leadership;

B.    Overall Department performance;

C.    Establishment and maintenance of Department policies, rules and regulations;

D.    Establishment and articulation of Department vision and values;

E.    Multi-year planning;

F.    Overall Department fiscal management;

G.    Deployment of Department personnel and resources;

H.    Liaison with elected and appointed officials.

II.    The Management Staff includes the Chief, Deputy Chief, and the Managers.

11.1.5 Types of commissions

I.    General peace officer commissions: Full-time, paid employees of the Department in the following positions are general commission peace officers, as defined by State law:

A.    Chief of Police

B.    Deputy Chief of Police

C.    Lieutenant

D.    Sergeant

E.    Police Officer

II.    Special peace officer commissions: The Chief of Police may issue special peace officer commissions to reserve police officers, as needed to carry out the mission of the Department and authorized by State law. [see RCW 10.93.020(5)]

III.    Limited peace officer commissions: The Chief of Police may issue limited peace officer commissions to employees or volunteers in any City department, as authorized by the Olympia Municipal Code. [see OMC 2.36.085] Among the positions for which limited commissions may be issued are the following:

A.    Jail Manager

B.    Jail Sergeant

C.    Corrections Officer

D.    Harbor Patrol Volunteer

E.    Handicap Parking Enforcement Volunteer [see RCW 46.16.381(12)]

F.    Code Enforcement Officer

G.    Park Ranger

H.    Criminal Intelligence Analyst

I.    Other positions as may be deemed necessary for the enforcement of laws by the Chief of Police.

IV.    Rules and regulations related to special and limited commissions

A.    The scope of each limited commission shall be defined in writing. The peace officer power of every person issued a limited commission is restricted to the defined scope of his/her commission.

B.    Limited commissions are subject to revocation should the holder fail to operate within the defined scope of the commission.

C.    Limited commissions terminate automatically on separation from employment or volunteer service with the City. Limited commissions may also be terminated at any time by the Chief of Police or City Manager, with or without cause.

D.    Persons issued special or limited commissions shall receive a Department commission card identifying the job title and type of commission held. Such persons may also be authorized to carry a badge of office approved by the Chief of Police.

E.    Employees issued limited commissions for service in the City Jail have peace officer powers - while on duty - related exclusively to the following narrowly focused areas:

1.    Warrant service;

2.    Courtroom security;

3.    Jail security and operations;

4.    Prisoner transport.

F.    Persons issued limited commissions for service in the Harbor Patrol have the power of citation – while on duty – related exclusively to the enforcement of marine safety laws.

G.    Persons issued limited commissions to enforce handicap parking laws have the power of citation – while on duty – related exclusively to enforcement of handicap parking laws.

H.    An employee issued a limited commission as a Criminal Intelligence Analyst has peace officer authority to access any and all information and training required to carry out his/her assigned duties, but does not have the power of arrest or citation.

I.    Employees issued limited commissions as Code Enforcement officers have the power of citation – while on duty – related exclusively to those sections of the Olympia Municipal Code which they are specifically charged with enforcing.

J.    Employees issued limited commissions as Park Rangers have the power of citation – while on duty – related exclusively to enforcement of local laws on park lands owned by the City.

K.    No person holding a special or limited peace officer commission issued by the Chief of Police shall use, attempt to use or claim to possess powers beyond those specifically granted to him/her in this policy.

L.    With the exception of corrections officers, holders of limited commissions are not issued firearms and are not authorized to carry firearms on duty.