General Order 14.1
DATA ANALYSIS

Last Revised: 03-01-2017

SUBJECT: DATA ANALYSIS

This order consists of the following numbered sections:

14.1.1    Purpose of data analysis

14.1.2    Types of data analysis

14.1.1 Purpose of data analysis

I.    The Department uses data analysis to provide a basis for decision-making that will be used to:

A.    Support the Department’s annual work plan;

B.    Develop effective policing strategies and to increase safety for Department personnel;

C.    Ensure that resources are being allocated effectively.

14.1.2 Types of data analysis

I.    Crime analysis

A.    Crime and related data is analyzed to provide the information that will be used to develop effective policing strategies and to increase safety for Department personnel.

B.    The Crime Analyst provides appropriate and timely collection, collation, analysis, and distribution of crime data to aid operational personnel in crime control and prevention objectives.

C.    All units in the Department contribute to the crime analysis function by providing the Crime Analyst with information from field contacts and other sources, and by alerting the Operations Division to other factors that may indicate crime trends or special crime problems.

D.    The Crime Analyst will use data and information from a variety of sources, including, but not limited to:

1.    Data and information entered into the records management system;

2.    Data and information entered into the jail management system;

3.    Data and information from the dispatch management system;

4.    Data and information from other law enforcement agencies.

E.    Types of information that may be produced by the Crime Analyst are:

1.    Crime patterns, by crime type;

2.    Crime patterns, by geographic area;

3.    Crime patterns, by time of day/week;

4.    Crime patterns, by incident characteristics and modus operandi;

5.    Identification of police hazards (officer safety issues).

F.    Crime analysis information will be disseminated:

1.    Through weekly and monthly planning meetings;

2.    Through shift briefings;

3.    Via briefing folders.

II.    Management analysis

A.    The Administrative Services Division is responsible for the coordination of the management analysis function in the Department.

B.    The Administrative Services Division is responsible for the appropriate and timely collection, collation, analysis, and distribution of financial, workload, payroll, and other data.

C.    Data and information from a variety of sources may be analyzed, including, but not limited to:

1.    Data and information entered into the City financial system;

2.    Data and information entered into the City payroll system and from other payroll related sources;

3.    Data and information entered into the records management system;

4.    Data and information entered into the jail management system;

5.    Data and information from the dispatch management system.

D.    Types of information that may be produced for management analysis include:

1.    Budget reports;

2.    Use of hours, overtime hours, and scheduling;

3.    Use of funds for operating purposes;

4.    Calls for service analyses by time, region, and days of week.

E.    Management analysis information will be disseminated:

1.    To managers and supervisors on a regular basis;

2.    During budget preparation;

3.    Any other time it is required for decision-making.