General Order 46.1
UNUSUAL OCCURRENCES

Last Revised: 11/1/03

SUBJECT: UNUSUAL OCCURRENCES

This order consists of the following numbered sections:

46.1.1    Unusual occurrences administration

46.1.2    Natural/man-made disasters

46.1.3    Mass arrest incidents

46.1.4    Hostage/barricade incidents

46.1.5    Bomb threats

46.1.6    Equipment readiness

46.1.7    Emergency operations

46.1.8    Emergency mobilization

46.1.9    Dignitary protection

46.1.10    Public events

46.1.1 Unusual occurrences administration

The Support Services Division Commander represents the Department in the development and maintenance of City-wide unusual occurrence plans.

46.1.2 Natural/man-made disasters

I.    The City of Olympia’s has a formal plan for responding to natural and man-made disasters (the “Emergency Management Plan”). Copies of the emergency plan are maintained by the Director of Emergency Management and the Support Services Division Commander.

II.    The written plan for responding to natural and man-made disasters contains provisions for the following:

A.    Communications during the disaster;

B.    Detailed situation maps of the City;

C.    Methods for mobilizing key personnel;

D.    Emergency Operation Center (EOC);

E.    Field command post;

F.    Handling of casualty information;

G.    Public information and media briefings (community relations);

H.    Utilization of outside agency support as needed;

I.    Military support (martial law) as necessary;

J.    Security for public facilities;

K.    Traffic control;

L.    Equipment and other resources as needed;

M.    Procedures for de-escalation of the disaster;

N.    Rumor control;

O.    Post-occurrence (aftermath) duties;

P.    After-action reporting;

Q.    Transportation.

III.    The on duty supervisor is the law enforcement officer in charge to provide for unity of command during disaster incident operations (which may involve personnel from other agencies) until he/she is relieved by a higher ranking officer or by executive authority.

46.1.3 Mass arrest incidents

I.    Policy

It is the policy of the Department to seek alternatives to mass arrests, whenever possible. When mass arrests are unavoidable, the Department focuses on the arrest of those persons who, if taken into custody, permit the most expedient and judicious restoration of order. In affecting mass arrests, officers employ only the minimum force required to remove persons from participation in the incident and restore order.

II.    Procedure

A.    The incident commander authorizes implementation of the mass arrest procedure when it appears that such action is warranted.

B.    The on duty supervisor (or designee) serves as the incident commander in mass arrest situations, unless relieved of that duty by a higher ranking officer.

C.    Warnings prior to arrest.

1.    If reasonable attempts to resolve an incident fail to restore order, the on-scene supervisor, whenever possible, first utilizes a hand held or vehicle public address system to warn violators of the Department’s intention to make arrests, so that people who don’t wish to be arrested have an opportunity to leave the area.

2.    With authorization from the incident commander, the on-scene supervisor announces the arrest order using the hand held or vehicle public address system and mass arrests commence, according to Department procedure. [see Special Response Plan]

3.    No person is prevented from voluntarily leaving an area (where mass arrests are going to occur) in response to a pre-arrest warning.

D.    Whenever a mass arrest situation is authorized, the Public Information Officer is contacted to coordinate dissemination of information the news media.

E.    The on duty supervisor (or designee) may activate mutual aid agreements when the nature and size of an incident requires assistance from other law enforcement agencies. [see 2.1.3]

46.1.4 Hostage/barricade incidents

I.    It is the policy of the Department to handle potential hostage/barricade incidents in a manner that places a high value on the preservation of life.

II.    Procedure

A.    The first priority of officers initially encountering a potential hostage or barricade situation is to establish a perimeter to contain the scene and to assure the safety of persons in the area, either by limiting them to safe areas or by removing them from high risk areas.

B.    The shift supervisor is immediately advised of any potential hostage or barricade situation. The shift supervisor is responsible for requesting command, tactical, negotiation and/or mutual aid resources to respond to the scene, as necessary.

C.    Tactical and negotiation activities follow the procedures outlined in the hostage/barricade section of the Special Response Plan.

D.    Whenever a hostage/barricade situation occurs, the Public Information Officer is contacted to coordinate dissemination of information the news media.

E.    As soon as practical following a hostage/barricade incident a debriefing of all personnel involved is conducted. An after-action report is completed by the shift supervisor and submitted to the Field Operations Division Commander.

46.1.5 Bomb threats

I.    Policy

To insure the safety of the public and its personnel in situations involving the use or potential use of explosives, the Department treats all bomb threats as genuine, until qualified personnel indicate that another level of response is appropriate.

II.    Procedure

A.    The Department participates in the Washington State Patrol Bomb Squad and uses that unit to respond for incident evaluation and material removal, as necessary.

B.    When CAPCOM receives a call of a bomb threat, bombing or undetonated explosive substance, a police officer is dispatched immediately and the on duty supervisor (or designee) notified.

C.    When no specific evidence of an explosive substance or device exists, the responding officer and/or supervisor uses discretion in searching the premises. In such situations evacuation of the premises is at the discretion of the person responsible for the property.

D.    When compelling information or evidence that a bomb is present, the responding officer and/or supervisor orders the evacuation of the premises and assures that all persons are safely away from the scene prior to the start of any search for an explosive device.

E.    When searches for explosive devices are made, the following protocols are used:

1.    Incidents involving no specific evidence of an explosive substance or device

a.    A thorough, systematic and supervised search of the premises is made by a person familiar with the location.

b.    Any suspicious or unidentified object is treated as an undetonated explosive substance/device and is not moved or touched by anyone other than a person qualified and equipped to handle such a device;

c.    If an explosive substance/device or a suspicious or unidentified object is located, the premises are vacated; the perimeter secured; and the Bomb Squad is called to the scene to assume control of the scene and aid in the investigation.

d.    If no explosive substance/device, suspicious or unidentified object is located, the primary responding officer notifies the dispatcher and completes the appropriate report.

2.    Incidents involving compelling information or evidence that a bomb is present

a.    Responding officers evacuate the premises and establish a safe perimeter to secure the scene.

b.    The Bomb Squad is called to the scene to assume control of the scene and aid in the investigation.

c.    Only explosive device specialists and investigators are authorized to enter the safe perimeter, unless entry by another person is necessary to prevent injury or death, and such entry is authorized by the on duty supervisor (or designee).

d.    CAPCOM advises the Fire Department of the circumstances and of the boundaries of the safe perimeter.

3.    Officers who respond to an area where an explosive device may be present are to be aware that some devices are triggered by remote means, and that the use of radios, cell phones or pagers in the vicinity of such devices may be dangerous.

F.    The on duty supervisor (or designee) is responsible for initiating WSP Bomb Squad response.

G.    The on duty supervisor (or designee) assists the WSP Bomb Squad in locating a suitable place for detonation of explosive substances/devices, if necessary.

H.    If an escort is requested by the Bomb Squad, the on duty supervisor (or designee) provides a suitable number of vehicles for such duty and assures that units so assigned comply with all safety regulations prescribed by the Bomb Squad.

I.    Procedures for circumstances where an explosion has occurred are as follows:

a.    Notification, scene security, and responsibility for follow-up investigation are the same as with undetonated explosive substances.

b.    When the scene is secure and it has been determined that no additional explosive substances/devices are present, the on duty supervisor (or designee) notifies the Building Inspector to respond to the scene to determine if the structure is safe for habitation.

c.    No persons are permitted to occupy a structure in which an explosive device has detonated until the structure has been determined safe by the Building Inspector.

46.1.7 Equipment readiness

I.    The Quartermaster conducts periodic inspections of the specialized equipment designed for use in unusual occurrence situations.

II.    Inspections occur at least once each year. Results are documented in a memorandum to the Field Operations Division Commander.

46.1.8 Emergency operations

I.    The City Olympia’s “Emergency Management Plan” addresses natural and man-made disasters and implementation of City-approved response procedures.

II.    It is the responsibility of the City’s Emergency Management Director to ensure the plan is reviewed and updated as necessary, as provided in Section 10.02 of the Emergency Management Plan. This review includes coordination and testing of systems with the emergency services functions of other governmental agencies.

46.1.9 Emergency mobilization

I.    Any event or situation which evolves, or may evolve, into a condition beyond the capability of a regular shift to effectively control is reported to the on duty supervisor (or designee) immediately. In the event of an unusual occurrence, the response of the Department includes the following provisions for emergency mobilization:

A.    Radio traffic on certain frequencies may be restricted or moved to other frequencies, as needed.

B.    The on duty supervisor may order the establishment of a mobile command post and communications center, if necessary.

C.    The on-duty supervisor (or designee) may issue orders placing members of the Department on “standby alert.” All Department members, commissioned and civilian, are subject to placement on standby alert for unusual occurrences, as the situation requires.

1.    On notification of being placed on “standby alert,” affected employees maintain readiness to respond until otherwise notified.

2.    On notification of being placed on “standby alert,” affected employees make immediate arrangements for transportation.

3.    On notification of being placed on “standby alert,” affected employees remain in a position where they can be readily contacted by telephone (or other means, as conditions dictate), and where they can respond to the station or another designated assembly point immediately, if activated.

4.    Commissioned employees maintain a complete uniform and associated equipment in readiness at all times to enable them to report for emergency duty without delay.

D.    The on-duty on duty supervisor (or designee) may issue orders activating members of the Department to emergency duty. All Department members, commissioned and civilian, are subject to being activated to emergency duty for unusual occurrences, with or without prior notice or “standby status.”

1.    In cases of emergency activation to duty, affected employees are contacted, ordered to report for duty and advised of the assembly point to which they are to report. Such contacts are by the most expedient method available (i.e., land line, cellular telephone, pager, etc.).

2.    Unless otherwise specified, all employees report to the assembly point in the uniform of the day.

D.    The Quartermaster (or, in his/her absence, an employee assigned by the on duty supervisor), assesses the equipment needs of the situation and ensures that all employees are outfitted with the equipment required.

E.    If specialized tactical capabilities are required (such as less lethal weaponry, tear gas or automatic weapons) the on duty supervisor (or designee) assures that the appropriate operators or units are activated.

F.    The on duty supervisor (or designee) contacts the members of the Command Staff in the event of an emergency mobilization. Other key personnel (specifically, the Special Operations Team Lieutenant and the Detective Bureau Lieutenant) are also contacted and placed on standby or ordered to report for duty, as required.

G.    The on duty supervisor (or designee) assesses the transportation needs of an unusual occurrence and takes what action is necessary to secure the required transportation.

H.    The following measures may be implemented to facilitate incident management:

1.    Depending on the nature of the mobilization and the duration of the manpower commitment, personnel may be temporarily reassigned.

2.    The on duty supervisor (or designee) may temporarily restrict the types of calls to which the Department responds during an emergency situation.

II.    Training and drills for unusual occurrence activation responses are conducted as determined by the Support Services Division Commander.

46.1.10 Dignitary protection

I.    Policy

It is Department policy to provide security assistance when dignitaries, famous personalities or others deemed to require special security visit the City. The Department cooperates with State and Federal agencies responsible for dignitary protection.

II.    Procedure

A.    The Special Operations team lieutenant supervises and coordinates dignitary protection operations.

B.    Dignitary protection is provided according to the Department’s Special Response Plan.

46.1.11 Public events

I.    Policy

In responding to events involving public celebration and public expression of opinion, the Department follows the guidelines established by the City Council in Resolution M-1476.

It is the policy of the Department to work cooperatively with the organizers of public events and activities such as parades, fairs, athletic contests, demonstrations or celebrations to assure that such events occur safely and in the spirit of the Council’s resolution.

II.    Procedure

A.    The Special Operations Lieutenant (or designee) is responsible for coordination of special event details.

B.    The Special Operations Lieutenant (or designee) represents the Department in the planning process for parades, demonstrations and public events.

C.    Public event operations follow procedures specified in the Department’s Special Response Plan.