Chapter 2.40
CITY CREDIT CARDS

Sections:

2.40.010    City credit cards.

2.40.010 City credit cards.

A.    The clerk-treasurer shall take appropriate steps as soon as reasonably possible, in consultation with the mayor, to obtain two credit cards to be issued in the name of the city of Rainier, to be issued by the mayor to department heads as needed for the purpose of covering expenses incident to authorized travel by officials or employees of the city, including but not limited to authorized automobile rental as needed.

B.    The charge cards may be issued by the mayor to department heads on request, strictly to cover expenses incident to authorized travel of officials or employees, with a combined “cap” or limit of one thousand dollars ($1,000).

C.    Upon billing or no later than thirty (30) days after the billing date, the officer or employee using a charge card issued under this chapter shall submit a fully itemized travel expense voucher. Any charges against the charge card not sufficiently identified on the travel expense voucher or not allowed following the audit required under RCW 42.24.080 shall be paid by the official or employee by check, United States currency, or salary deduction.

D.    If, for any reason, disallowed charges are not repaid before the charge card billing is due and payable, the city shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the official or employee up to an amount of the disallowed charges and interest at the same rate as charged by the company which issued the card. Any official or employee who has been issued a charge card by the city shall not use the card if any disallowed charges by that individual or other officer or employee are outstanding and shall surrender the card upon demand by the auditing officer or mayor. The mayor shall have unlimited authority to revoke use of any charge card or cards issued under this chapter.

E.    At the end of each authorized use, as specified by the mayor, the officer or employee shall return the charge card to the mayor. (Ord. 495 §§ 1—5, 2003)