Chapter 3.28
WARRANTS

Sections:

3.28.010    Auditing committee established.

3.28.020    Committee meetings.

3.28.030    The review process.

3.28.040    Warrant approval.

3.28.050    Issuance of warrants.

3.28.060    Questionable warrants.

3.28.070    Review process not to delay payments to federal or state government.

3.28.010 Auditing committee established.

An auditing committee is established to review the warrants of the town before issue for payment. The auditing committee shall be comprised of two members of the town council and the clerk-treasurer. Two of the three members shall constitute a quorum. The clerk-treasurer shall act as the presiding officer and is responsible for the orderly and efficient conduct of the review process. (Ord. 428 § 3 (part), 2000: Ord. 287 §§ 1, 2, 4, 1989)

3.28.020 Committee meetings.

The auditing committee shall meet twice each month, at six p.m. on the same day as each regularly scheduled semi-monthly meeting of the town council. If the auditing committee is unable to meet or to complete its review as prescribed in this chapter at that time, the committee meeting will be adjourned as prescribed in RCW 42.30.090—42.30.100 until a specified day and hour following the council meeting. If a quorum cannot be established on either of those days the committee meeting may be adjourned further in that manner or the review will be automatically postponed until the next regularly scheduled meeting of the committee. (Ord. 428 § 3 (part), 2000)

3.28.030 The review process.

Voucher approval copies of all warrants shall be presented to the auditing committee for review and approval. To facilitate the review process the clerk-treasurer shall place the codes prescribed by the state auditor’s BARS manual on each warrant. (Ord. 428 § 3 (part), 2000)

3.28.040 Warrant approval.

Warrant approval will be limited to the signing of a single sheet of paper containing all of the voucher numbers which the committee approves, and shall be signed by all members of the committee who reviewed them. The paper, after having been signed, shall be filed with the warrants. (Ord. 428 § 3 (part), 2000)

3.28.050 Issuance of warrants.

After the audit committee’s review of the warrants for informational purposes and for their legitimacy and legality, those warrants that have been determined to be legal and legitimate will be issued for payment in due course. (Ord. 428 § 3 (part), 2000)

3.28.060 Questionable warrants.

Upon a finding by two or more members of the committee that the issuance of a warrant is potentially violative of any federal law, or state constitutional or statutory provision, or municipal ordinance, the warrant shall be held until its legitimacy and legality can be determined. The matter shall be referred to the town attorney for review as soon as possible. (Ord. 428 § 3 (part), 2000)

3.28.070 Review process not to delay payments to federal or state government.

The review process shall not unnecessarily delay or make untimely any payment of funds owed to the United States or to a fund owned or managed by the state of Washington. (Ord. 428 § 3 (part), 2000)