100-03
USE OF CITY AND PERSONAL VEHICLES

Department: ADMINISTRATION

Effective Date:    8-1-85

Supersedes:    11-1-82

Prepared by:    M. Parness

Approved by:    Barbara Shinpoch

1.0 PURPOSE:

To establish guidelines for the use of city and personal vehicles, in order to demonstrate to the public an energy-efficient use of vehicles, and to provide assurance that city vehicles are appropriately and properly used.

2.0 ORGANIZATIONS AFFECTED:

All departments/divisions.

3.0 REFERENCES:

Council Resolution #2521.

4.0 POLICY:

4.1    City Vehicles:

4.1.1    Those employees designated by the department head to be "on twenty-four hour call" for department/division emergencies may take a city vehicle home.

4.1.2    City vehicles may be used for travel to lunch:

1.    When an employee is out of town on city business.

2.    When an employee is in town in a city vehicle in a location where driving to obtain his/her personal car would result in an extra and unnecessary expenditure of fuel.

4.1.3    City vehicles may not be used for personal business under any circumstances.

4.1.3.1    Transporting family members in city vehicles shall be allowed only when the family member is accompanying a city employee to a business meeting or official function.

4.1.4    City vehicles shall be legally and appropriately parked at all times.

4.1.5    All city vehicles, except those certain vehicles assigned for unmarked service by the Police Department, shall bear the city seal and "For Official Use Only" inscription.

4.2    Personal Vehicles:

4.2.1    Personal vehicles may be used for official city business with the prior approval of the employee's department director. Employees using their personal vehicles will be reimbursed at the current rate accepted and published by the Federal Internal Revenue Service after submittal of the appropriate form to the Purchasing Division of the Finance Department.

4.2.2    The city provides bodily injury and property damage liability insurance coverage for employees using their own vehicle on city business. The city does not provide insurance coverage for the car itself, however, and employees are responsible for providing their own vehicle liability insurance.

4.2.3    Employees are encouraged to use city vehicles in lieu of their own for official city business whenever practical.

5.0 DEFINITIONS:

Not applicable.

6.0 PROCEDURE:

Not applicable.