210-02
ISSUANCE OF EARLY PAYCHECK

Department: FINANCE

Effective Date:    10-01-83

Supersedes:    N/A

Prepared by:    M. Mulcahy

Approved by:    Barbara Shinpoch

1.0 PURPOSE:

To provide guidelines and procedures for the request and issuance of payroll checks to employees prior to regularly scheduled paydays.

2.0 ORGANIZATIONS AFFECTED:

All departments/divisions.

3.0 REFERENCES:

Not applicable.

4.0 POLICY:

The Finance Department will issue payroll advances to permanent full or permanent part-time employees for up to 90% of the estimated net amount for the employees' pay period. The draws will be available to employees who will be geographically removed from the area and unable to receive or pick up their checks on the normally scheduled payday due to vacation or funeral leave. Draws will not be authorized as a pay advance not associated with a leave period which will geographically remove the employee from the local area.

5.0 DEFINITIONS:

Not applicable.

6.0 PROCEDURE:

6.1    Employees eligible for issuance of payroll advances will submit a request in writing through their department head to the Finance Department, Payroll Office. The request should state the reason for the payroll advance and the date the check is to be made available. Forms are available in the Finance Department.

6.2    The department head is responsible for certifying compliance with this policy. Signature by the department head will signify authorization for the issuance of the check.

6.3    The Payroll Office will process all approved requests from departments in the amount of 90% of the estimated net amount due during the pay period. To be processed, requests must be received not later than 48 hours (2 work days) prior to the requested date of issuance of the check.