330-07
HOLIDAYS

POLICY & PROCEDURE

Subject:

HOLIDAYS

Index: Human Resources & Risk Management

Number: 330-07 (Replaces 300-58 and 330-06)

Effective Date:

10/24/2014

Supersedes:

1/1/2006

Page:

1 of 4

Staff Contact:

Nancy A. Carlson

Approved By:

Denis Law

1.0 PURPOSE

To establish uniform guidelines associated with recognized legal holidays and personal holidays for regular employees of the City of Renton; and to comply with the provisions of Senate Bill 5173 and WAC 82-56-020, unpaid holidays for reasons of faith or conscience, for both regular and temporary employees.

2.0    ORGANIZATIONS AFFECTED

All departments and divisions

3.0    REFERENCES

Collective Bargaining Agreements

City of Renton Policy & Procedure 330-11 - Types of Employment Pay, Benefits

& Retirement

City of Renton Policy & Procedure 330-05 - Flexible Work Schedule Program

City of Renton Policy & Procedure 350-03 - Family Medical Leave Act /

Washington Family Care Act

City of Renton Policy & Procedure 350-07 - Military Leave

City of Renton Policy & Procedure 350-09 - Leaves of Absence

City of Renton Policy & Procedure 330-11 – Types of Employment , Pay , Benefits

& Retirement

WAC 82-56-020

WAC 82-56-030

Ordinance No. 4435

Senate Bill 5173 (Chapter 168, Laws of 2014)

4.0     POLICY

Unless otherwise provided for in an applicable collective bargaining agreement or expressly stated otherwise in this Policy, the procedures outlined here shall apply to all regular employees.

5.0    DEFINITIONS

5.1    For purposes of this policy, a holiday shall be defined as eight (8) hours for regular employees, and prorated for regular part time employees.

5.2    “Undue hardship” means an action requiring significant difficulty or expense to the employer.

6.0 PROCEDURES

6.1    At the beginning of each year, an employee’s holiday bank will be credited with eight hours for regular full time employees, and prorated for regular part time employees, for each day observed as a holiday by the City during that year.

6.2    If a holiday falls on a regularly scheduled day off, the employee may take another day off. The day off must be approved in advance by an employee’s supervisor. The supervisor shall have the right to deny the request if workloads or staff coverage will be affected.

6.3    If an employee is on an authorized leave with pay when a holiday occurs, the holiday shall be paid and time shall not be charged against sick or vacation leave accumulation. Holiday benefits will be paid as long as an employee is in a paid status for at least one half of his/her scheduled hours in any pay period. Holidays occurring during a leave without pay shall not be compensated.

6.4    All holiday time must be taken during the year in which it is credited. Holiday bank balances shall be forfeited if not used on or before December 31 of the year in which the hours are credited to the account, unless otherwise specified in the applicable collective bargaining agreements.

7.0 HOLIDAYS

7.1    The following holidays are established as paid legal holidays in the City of Renton for regular employees of the City:

New Year's Day:    January 1

Martin Luther King Jr. Day:    Third Monday in January

Memorial Day:    Last Monday in May

Independence Day:    July 4

Labor Day:    First Monday in September

Veteran's Day:    November 11

Thanksgiving Day:    Fourth Thursday in November


The day immediately following    Following the fourth Thursday

Thanksgiving Day:     in November

Christmas Day:    December 25

The day immediately before

or following Christmas Day

7.2    The day before Christmas shall be a holiday for City employees when Christmas Day occurs on a Tuesday or Friday. The day after Christmas shall be a holiday for City employees when Christmas Day occurs on a Monday, Wednesday, or Thursday. When Christmas Day falls on a Saturday, the preceding Thursday and Friday shall be holidays for City employees. When Christmas Day falls on a Sunday, the following Monday and Tuesday shall be holidays for City employees.

7.3    Whenever a legal holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a legal holiday falls on Saturday the preceding Friday shall be observed as the legal holiday.

7.4    Nothing in this Policy & Procedure shall have the effect of adding or deleting the number of paid holidays provided for in any existing bargaining agreements between the City and its employees.

7.5    If any of the State legal holidays specified in Section 7.1 is also a Federal legal holiday but observed on different dates, only the State legal holiday shall be recognized as a paid legal holiday for City of Renton employees.

8.0 PERSONAL HOLIDAYS

8.1     Each calendar year a regular employee may select two (2) personal holidays, equivalent to eight hours each, or in accordance with the accrual ratios contained in Policy 330-11. Personal holidays are available for use in one-hour increments.

8.2    New employees shall receive his/her personal holiday(s) beginning the pay period following the completion of six months of continuous employment. Thereafter personal holidays will be posted in January of each year. Personal holiday hours will not carry forward into the following year.

8.3    Personal holidays must be approved in advance by an employee’s supervisor. The supervisor shall have the right to deny the request if workloads or staff coverage will be affected.

8.4    Upon separation, an employee is entitled to receive a cash payment for any personal holiday hours remaining in the calendar year.

9.0     FAITH HOLIDAYS

9.1     Upon commencement of employment, and annually thereafter, all regular and temporary employees are entitled to two (2) unpaid Faith holidays per calendar year for reasons of faith, conscience, or an organized activity conducted under the auspices of a religious denomination, church or religious organization.

9.2    Faith holidays must be used during the calendar year and do not roll forward to the following year.

9.3    Faith holidays must be requested five (5) days in advance of the actual day off. Supervisors will have the right to deny the request for the Faith holiday if the time off creates an undue hardship for the employer, the employee’s presence is necessary to maintain public safety, the employee has already exhausted his/ her allotment of days off under the law, or the request is untimely.