330-11
TYPES OF EMPLOYMENT, PAY, BENEFITS & RETIREMENT

POLICY & PROCEDURE

Subject:

TYPES OF EMPLOYMENT, PAY, BENEFITS & RETIREMENT

Index: HUMAN RESOURCES & RISK MANAGEMENT

Number: 330-11 (replaces 300-53)

Effective Date

10/15/2005

Supersedes

1/1/1996

Page

1 of 5

Staff Contact

Michael R. Webby

Approved By

Kathy Keolker-Wheeler

1.0 PURPOSE:

To define the types of employment within the City and the compensation and benefits associated with the positions.

2.0 ORGANIZATIONS AFFECTED:

All departments and divisions

3.0 REFERENCES:

Collective Bargaining Agreements

Fair Labor Standards Act

City of Renton Policy & Procedure 330-04 - Employee Health Program

City of Renton Policy & Procedure 350-08 - Sick Leave

City of Renton Policy & Procedure 330-07 - Personal Holiday

City of Renton Policy & Procedure 330-07 - Holidays

City of Renton Policy & Procedure 330-12 - Vacations

4.0 POLICY:

Not applicable

5.0 DEFINITIONS:

5.1    Regular Employee: An individual occupying an authorized and budgeted exempt or non-exempt FLSA position on a full-time or part-time basis, with full or prorated City benefits as defined in Section 6.1.1, who receives compensation according to the City of Renton Index of Positions and Pay Ranges. Full-time employees are scheduled to work a minimum of thirty-five hours a week; part-time employees are hired to work less than thirty-five hours a week; regular part-time employees may not concurrently hold a non-regular hourly position.

5.2    Elected Official: An individual elected to the position of Mayor, Municipal Court Judge, or City Councilmember. The positions are authorized, budgeted and compensated according to the City of Renton Index of Positions and Pay Ranges.

5.2.1    The positions of Mayor and Municipal Court Judge are eligible for full benefits as defined in Section 6.1.2.1 excluding longevity and leave accruals.

5.2.2    City Councilmembers are eligible for health and dental benefit coverage as defined in Section 6.1.2.2 including deferred compensation.

5.3     Limited Term Employee: An individual hired to work a full or part-time schedule for a pre-determined period not to exceed three years unless approved or extended by the City Council. A limited term position is an authorized and budgeted exempt or non-exempt position approved by Council action with full or prorated City benefits and compensated according to the City of Renton Index of Positions and Pay Ranges.

5.4    Hourly/Non Regular Employee: An individual hired to work in an exempt or non-exempt position that does not provide paid City benefits, except as defined in 5.7, and who receives compensation on an hourly basis according to the City of Renton Hourly-Part Time Salary Schedule. An hourly/non-regular employee may work a full or part-time schedule in a seasonal, project specific or intermittent position not to exceed 1500 hours in a calendar year. Hourly/non regular employees may not concurrently hold a regular part-time position.

5.4.1    Seasonal: A seasonal employee is one who is hired to work for a defined period of time not to exceed 1500 hours in a calendar year, to staff programs or activities which occur at specific times of the year. Examples would be lifeguards, aquatic attendants or managers, recreation leaders, attendants or managers, and laborers.

5.4.2    Project Specific: A project specific employee is one who is hired to work on a defined specific project for a limited period of time. With prior approval and under special conditions, a project-specific employee may work in excess of 1500 hours in a calendar year. Examples would be engineering aides, planners or workers hired to fill in for regular employees who are on leave (medical, family or general).

5.4.3    Intermittent: An intermittent employee is one who is hired to work for an indefinite or sporadic period, as needed. An employee may work a fluctuating schedule or on an on-call basis, limited to a maximum of four months of full-time and/or may not work more than 69 hours per month, not to exceed 1500 hours in a calendar year. Examples would be recreational timekeepers or scorekeepers, instructors, office aides, engineering aides or short-term workers filling in for regular employees who are absent due to illness or injury.

5.5    Exempt: Full or part-time administrative, professional, computer professional or executive positions and individuals hired that are not covered by the overtime provisions of the Fair Labor Standards Act.

5.6    Non-Exempt: Regular full, part-time and limited term employees and hourly non-regular employees entitled to overtime compensation under the Fair Labor Standards Act.

5.7    City Benefits: City benefits include vacation, City paid deferred compensation, longevity, sick leave, holidays, health, dental, life and long-term disability insurance programs.

5.8    General Leave: General leave is a bank of hours available to non-regular employees who have worked a total of 1600 hours or more in the last two continuous calendar years. The bank of hours is determined by the number of hours a non-regular employee works within the previous year as follows:

800 but less than 1200 hours/year = 20 hours leave:

1200 or more hours/year = 40 hours general leave.

The Human Resources and Risk Management Department will determine eligibility for general leave and hours which will be credited in the first quarter of the third year of employment. A maximum of 40 hours can be carried forward from one year to the next. The maximum leave bank an employee can carry at any time is 80 hours.

5.9    PERS:     A PERS eligible position has been defined by the Public Employees Retirement System (PERS) as any position which normally requires at least 5 months of 70 or more hours of compensated employment each year, and meets the same standard again in the second year.

6.0 PROCEDURES:

6.1    Benefits

6.1.1    Paid Time Off

Regular Employee: All regular employees are entitled to paid time-off benefits on a pro-rated basis depending on their scheduled weekly hours of work in accordance with the schedule below:

Scheduled Work Hours    Accrual Rate Ratio

Less than 19                 0.0

20 but less than 25             0.500

25 but less than 30             0.625

30 but less than 35             0.750

35 or more                 1.00

6.1.2    Health/Dental Benefits

6.1.2.1    Regular full-time employees and their dependents are eligible for full coverage under the City's health/dental insurance program.

6.1.2.2    Elected Officials are eligible to receive full health/dental benefits for themselves. Elected officials may purchase health/dental insurance for family members.

6.1.2.3    Regular part-time employees covered by the City's health/dental insurance program as of 12/31/92 are eligible to receive either full health or dental benefits for themselves.

6.1.2.4    Effective 1/1/93, regular part-time employees scheduled to work 20 or more hours per week are entitled to purchase health/dental benefits for themselves by paying a pro-rated percent of the premium for the City’s health/dental insurance program based on the accrual rate ratio in Section 6.2.1.

6.1.2.5    Regular part-time employees may purchase additional health/dental benefits for themselves or family members during open enrollment, by paying the full premium. The employee may waive the above benefits.

6.2    Hourly/Non-Regular Employee: Hourly/non-regular seasonal, project specific and intermittent employees are not entitled to paid time off, the health/dental insurance program, or any other City benefits available to regular City employees.

6.2.1    Hourly/non-regular employees receive pay at time and one-half their regular straight time rate only for hours worked in excess of 40 hours per week.

6.2.2    Hourly/non-regular employees are entitled to receive general leave after working for two continuous calendar years, in accordance with 5.8 above.

6.2.3    Hourly/non-regular employees may purchase City health/dental insurance program benefits at 100% of cost for self and family after working in a non-regular position for two continuous calendar years.

6.2.4    Non-regular employees are not eligible to receive life or disability insurance benefits.

6.3    Retirement: All regular and hourly/non-regular employees working in a PERS-eligible position shall establish membership in the State Public Employees Retirement System.

6.4    Longevity Incentive Pay: Unless otherwise specified in the applicable labor agreement regular employees are entitled to receive longevity incentive pay at the completion of 5, 10, 15, and 20 years of continuous service, based on the accrual rate ratio as described above. Longevity incentive pay is established by the City Council, unless otherwise specified in the applicable labor agreement. The Chief Administrative Officer, Administrators, Chiefs and Deputy Chiefs are not eligible for longevity incentive pay.

6.4.1    An employee whose position is changed from part to full-time status by virtue of official Council action will have their date adjusted for longevity purposes. To receive the full 5-year longevity benefit, when an employee’s accumulated part and full-time hours worked become equivalent to five years at full time, the employee's payroll records will be adjusted to this date.

6.4.2    An employee who works in a part-time position currently receiving pro-rated longevity incentive pay and whose position is increased from part to full-time by virtue of official Council action, will have their longevity date adjusted for the next longevity increment. To be eligible to receive the full 10, 15, or 20-year accrual benefit, when an employee’s accumulated part and full-time hours worked become equivalent to the applicable full-time equivalent, the employee's payroll records will be adjusted to this date.