350-01
BEREAVEMENT LEAVE

SWOOSH_B&W

POLICY & PROCEDURE

Subject:

Bereavement Leave

Index: Human Resources Risk Management

Number: 350-01 (replaces 300-26)

Effective Date:

2/22/2017

Supersedes:

10/15/2005

Page:

1 of 2

Staff Contact:

Ellen Bradley-Mak

Approved By:

Denis Law

1.0 PURPOSE:

To establish guidelines for the use of bereavement leave due to death in an employee’s immediate family.

2.0 ORGANIZATIONS AFFECTED:

All departments and divisions

3.0 REFERENCES:

Collective Bargaining Agreements

City of Renton Policy & Procedure 350-09 – Leaves of Absence

4.0 POLICY:

4.1    Regular employees who have a death in their immediate family may be granted up to three (3) full shifts of leave with pay unless otherwise specified in the applicable collective bargaining agreement. These shifts shall be noted as bereavement leave and shall not affect vacation, personal leave, or sick leave accumulations. If additional time is necessary, with supervisor approval, it may be taken as vacation, personal leave or holiday, compensatory time or unpaid leave if all accrued leave as outlined above has been exhausted.

5.0 DEFINITIONS:

5.1    Immediate Family:

The employee’s spouse or State registered domestic partner, child, mother, father, brother, sister, parent-in-law, brother-in-law, sister-in-law, grandparent, grandchild, legal guardian or in loco parentis, or as specified in the applicable collective bargaining agreement, or any other person living full time with and dependent upon the employee. A request to use bereavement leave for the death of an individual outside of the immediate family is subject to approval by the Department Administrator.

6.0 PROCEDURES:

6.1    The employee is required to notify his or her immediate supervisor as soon as possible following the necessity to request Bereavement Leave.

6.2    An employee is required to complete a Leave Request form indicating the type of leave (s) and the number of hours used immediately upon returning to work.

6.3    Employees who fail to return to work on the date specified without receiving an extension in advance are subject to disciplinary action up to and including termination.