700-04
SAFETY INSPECTION OF CITY-OWNED FACILITIES

Department: SAFETY

Effective Date:    5/1/96

Supersedes:    5/1/79

Staff Contact:    Beverly Nelson Glode

Approved by:    Jesse Tanner

1.0 PURPOSE:

To provide a policy and procedure establishing a safety inspection program for all city-owned and operated facilities.

2.0 ORGANIZATIONS AFFECTED:

All departments/divisions.

3.0 REFERENCES:

Policy & Procedure #600-02, BUILDING MAINTENANCE AND REPAIR WORK REQUESTS

4.0 POLICY:

4.1    An important feature of the city's safety program involves the periodic inspection of all city owned/operated buildings and facilities. Each city facility shall be inspected by the Safety Officer at least once every year.

4.2    Each Department Administrator is responsible for insuring the safe operation of facilities under his/her jurisdiction. Department Administrators shall take all steps necessary to address deficiencies noted through safety inspections in a thorough and expeditious manner.

4.3    The Safety Officer is responsible for monitoring the safety inspection program and liaison with department heads.

4.4    The member of the Central Safety Committee who represents the area being inspected will be asked to accompany the Safety Officer.

5.0 DEFINITIONS:

Not applicable.

6.0 PROCEDURE:

6.1    The Safety Officer shall contact each administrator prior to an inspection of facilities under the administrator’s jurisdiction to provide notice that an inspection will be conducted within thirty days. Copies of the notification will be forwarded to the Facilities Director.

6.2    The Safety Officer will then conduct an unannounced safety inspection. The first line supervisor and the safety committee member of the area being inspected will be invited to accompany the Safety Officer on the inspection.

6.3    A report of each inspection is prepared showing any deficiencies or infractions. Copies of the inspection report shall be forwarded to the administrator, the Facilities Director, and the appropriate supervisor.

6.4    All corrective action will be completed at the discretion of the Department Administrator. Any corrections made, will be reported to the Safety Officer within sixty days for inclusion into the records.

6.4.1    If the infraction is structural in nature and/or falls under the jurisdiction of the Facilities Division, it shall be referred to the Facilities Director for a response. If correction of the violation has a significant funding impact, it shall be referred back to the administration for prioritization and inclusion in the budget process. In the event that there is disagreement on the appropriate corrective action, the Facilities Director and the Safety Officer and/or Human Resources & Risk Management Administrator will negotiate a mutually agreeable resolution of the condition declared to be unsafe.

6.5    The Human Resources and Risk Management Administrator will provide the Mayor with progress reports on an annual basis.

6.6    Results of inspections will be retained for a period of three years.