700-06
CENTRAL SAFETY COMMITTEE

POLICY & PROCEDURE

Subject:

CENTRAL SAFETY COMMITTEE

Index: SAFETY

Number: 700-06

Effective Date

6/15/2008

Supersedes

6/23/1980

Page

1 of 3

Staff Contact

James Smith

Approved By

Denis Law

1.0 PURPOSE:

To establish guidelines for the composition and responsibilities of the Central Safety Committee.

2.0 ORGANIZATIONS AFFECTED:

All departments/divisions.

3.0 REFERENCES:

WAC 296-800-13020, -13025

4.0 POLICY:

4.1    It is the policy of the city to establish a Central Safety Committee for the purpose of evaluating safety programs, reviewing the efforts and achievements of the city in accident prevention, making recommendations for improvement, and reviewing accidents resulting from use of city vehicles and equipment that are within the established scope of the Committee.

4.2    The Central Safety Committee is comprised of elected employees and assigned management representatives, with an elected chairperson, and such advisory or other personnel as deemed appropriate by the Central Safety Committee.

4.2.1.    The number of employee-elected members must equal or exceed the number of employer-selected members.

4.2.2    The term of employee-elected members must be a maximum of one year. (There is no limit to the number of terms either an elected or management appointed representative can serve.)

4.2.3    If there is an employee-elected member vacancy, a new member must be elected prior to the next scheduled meeting.

4.2.4    Minutes must be taken at all departmental safety meetings and copys submitted to the Central Safety Officer in a timely manner.

4.3    The Central Safety Committee meets once each month to:

evaluate safety programs; review the efforts and achievements of the City in accident prevention; make recommendations for improvements; and review accidents resulting from the use of city vehicles and equipment that are within the established scope of the Committee. Attendance is compulsory, and in the event of a compelling need to be absent, an alternate should attend.

4.4    The Central Safety Committee is responsible for:

4.4.1    Planning and recommending policy, procedures and programs that will provide an aggressive loss prevention program to minimize injury to employees and cost to the city.

4.4.2    Developing safety programs directed toward employee education and awareness, maintenance of a safe working environment, and compliance with appropriate safety legislation.

4.4.3    Evaluating the efforts and contributions of all departments with the commensurate authority to make recommendations for improvement to the respective department head for remedial action and to institute required follow-up to assure compliance.

4.4.4    Reviewing and analyzing all reports of incident or vehicle accident reports on a monthly basis and recommending corrective or preventative measures.

4.4.5    Ensuring that supervisors carry out the recommendations of the Committee, and that safety measures are maintained.

4.4.6    Maintaining a master record of all incidents involving employee injury or damage to city property, equipment or vehicles by an employee; compiling such incidents on a quarterly basis and determining accident frequency rate.

4.4.7    Maintaining such accident records and reports as required by law.

5.0 DEFINITIONS:

Not applicable.

6.0 PROCEDURES:

6.1     The Central Safety Committee must cover these topics:

•    Safety and health inspection reports to help correct safety hazards;

•    Accident investigations conducted since the last meeting to determine if the cause(s) of the unsafe situation was identified and corrected.

•    Workplace accident and illness prevention program and discuss recommendations for improvement.

•    Attendance of committee members.

6.2     The Central Safety Committee is required to prepare summary minutes of each meeting and preserve them for a minimum of one year or as required by law, and make them available for review by safety and health consultation personnel of the Department of Labor and Industries.

6.3     At least one management representative must be present at each monthly Central Safety Committee meeting.

6.4     Employees elected by the employees’ bargaining representative or union qualify as employee-elected.

6.5     Department representatives, whether appointed or elected, shall be responsible for keeping all of those who they represent informed of the meetings, events and activites of the Central Safety Committee.

6.6      Membership on the Central Safety Committee for each one-year term, May 1st

through April 30th, shall be determined as follows:

Department

Management Representatives (Selected by Dept. Administrator)

Non-Management Representatives (Elected amongst non-management)

TOTAL # ON COMMITTEE

Police

1

1

2

Fire

1

1

2

Offices of Mayor, City Attorney, City Clerk & Hearing Examiner

1

0

1

Community Services

2

2

4

Community & Economic Development

1

1

2

Finance & IS

1

1

2

Human Resources & RM

1 (Central Safety Officer)

0

1

Municipal Court

0

1

1

Public Works

1

1

2

Local 2170 Board member

0

1

1

TOTAL

9

9

18