700-09
OCCUPATIONAL INJURIES AND ILLNESSES

POLICY & PROCEDURE

Subject:

OCCUPATIONAL INJURIES AND ILLNESSES

Index: Human Resources & Risk Management

Number: 700-09

Effective Date

4/15/2009

Supersedes

1/1/93

Page

1 of 2

Staff Contact

Nancy Carlson

Approved By

Denis Law

1.0 PURPOSE:

1.1    To coordinate and monitor all occupational injuries and illnesses through one central location, insofar as possible.

1.2    To ensure all occupational injuries and illnesses receive prompt, efficient attention and necessary follow-up.

1.3    To ensure that proper reporting procedures are followed.

2.0 ORGANIZATIONS AFFECTED:

All departments/divisions.

3.0 REFERENCE:

City of Renton Policy & Procedure 300-38.

4.0 POLICY:

Insofar as treatment and care for occupational injuries and illnesses are the responsibility of the City through provision of Industrial Insurance, a policy is established to better monitor these injuries.

5.0 DEFINITIONS:

5.1    Occupational Injury: Any injury that an employee sustains while at work. Examples: a back injury suffered due to incorrect lifting techniques; a fracture or sprained ankle; a cut requiring stitches, etc.

5.2    Occupational Illness: Any abnormal condition or disorder, other than one resulting from an occupational injury, caused by environmental factors associated with employment, including acute and chronic illnesses or diseases caused by inhalation, absorption, ingestion, or direct contact.

6.0 PROCEDURES:

6.1    When an injury is sustained or a condition that may result in illness occurs while an employee is at work, the employee's supervisor must be informed immediately.

6.2    If warranted by circumstances, first-aid care will be provided to the injured or ill employee by someone properly trained and certified to do so.

6.3    In situations requiring immediate medical attention, the supervisor will call 911 to secure the aid of trained Fire Department personnel.

6.4    The supervisor must ensure that the employee is able to drive or has transportation and provide the employee with an Industrial Insurance claim packet.

6.5    Employees should go to a clinic or physician of choice as soon as possible after the injury is sustained, or after the employee becomes aware of an illness or possible illness. The employee is entitled to select a physician of his/her own choice. However, he/she also has the option of going to a comprehensive medical clinic.

6.6    The doctor will complete the Physician's Initial Report from the Industrial Insurance claim packet and forward it to the City’s third party administrator. The doctor will provide necessary treatment and will inform the employee of any required follow-up and whether time away from work is necessary. The employee and the supervisor will both complete portions of the Accident Report contained in the packet and forward them to the Human Resources and Risk Management Department.

6.7    The supervisor must report an employee's time lost on the On-the-Job Injury Time Loss Report and forward it to the Human Resources and Risk Management Department at the end of each pay period.

6.8    Whether or not there is time lost, the supervisor must immediately complete the Supervisor's Report of Injury and forward it to the Human Resources and Risk Management Department.

6.9    The employee may return to work only with the written authorization from the doctor responsible for treatment. The Human Resources and Risk Management Department must be notified immediately upon an employee’s return to work, and provided with a copy of the return to work authorization.