700-14
HAZARD COMMUNICATION PROGRAM

Department: SAFETY

Effective Date:    5/25/86

Supersedes:    

Prepared by:    P. McDowell

Approved by:    Barbara Shinpoch

1.0 PURPOSE:

To establish policies and procedures to implement and maintain a Hazard Communication Program.

2.0 ORGANIZATIONS AFFECTED:

All departments/divisions.

3.0 REFERENCE:

WISHA WAC 296-62-054

4.0 POLICY:

To assure the safety of employees who may be exposed to hazardous chemicals in the work place and comply with WISHA Hazard Communication Program requirements, the City of Renton will provide employees with information and training on the Hazard Communication Program and safe use of hazardous chemicals, follow correct container labeling procedures, and administer all provisions of the program in accordance with the law and administrative guidelines.

5.0 DEFINITIONS:

5.1    Chemical:

Any element, chemical compound or mixture of elements and/or compounds.

5.2    Container:

Any bag, barrel, bottle, box, can, cylinder, drum, reaction vessel, storage tank or the like that contains a hazardous chemical.

5.3    Hazardous Chemical:

Any chemical which is a physical hazard or a health hazard.

5.4    Hazardous Non-Routine Task:

A task infrequently performed which requires hazardous chemicals not in general use in the work area.

5.5    Health Hazard

A chemical for which there is statistically significant evidence based on at least one study conducted in accordance with established scientific principles, that acute or chronic health effects may occur to exposed employees or the general public.

5.6    Label:

Any written, printed or graphic material displayed on or affixed to container of hazardous chemicals.

5.7    Material Safety Data Sheet (MSDS):

Printed material provided by the manufacturer concerning a hazardous chemical which is prepared in accordance with WAC 296-62-05413.

5.8    Physical Hazard:

A chemical for which there is scientifically valid evidence that it is a combustible liquid, a compressed gas, explosive, flammable, an organic peroxide, an oxidizer, pyrophoric, unstable (reactive) or water reactive.

5.9    Work Area:

A room or defined space in a workplace where hazardous chemicals are produced or used and where employees are present.

6.0 PROCEDURE:

6.1    Responsibility of the Safety/Hazard Communication Program Director.

6.1.1    The Safety/HCP Director shall act as the Hazard Communication Program Director, and shall have overall responsibility for organization, administration and maintenance of the Hazard Communication Program (including development of a written program in the form of this City of Renton Policy and Procedure), and may delegate specific assignments to ensure effective operation of the program.

HAZARDOUS CHEMICAL LIST AND MSDS'S

6.1.2    A master list of hazardous chemicals in use in all City work areas and MSDS's for all such chemicals will be compiled and maintained in the Personnel Department.

6.1.3    Each work area will be supplied with a copy of the written Hazard Communication Program Policy and Procedure, and a list of hazardous chemicals in use in the area together with copies of corresponding MSDS's.

INFORMATION AND TRAINING

6.1.4    The Safety Director/HCP Director or designated representative will provide information and training to managers and supervisors whose employees may be exposed to hazardous chemicals and will supply materials to assist managers and supervisors in providing information and training to employees. The information and training program for managers and supervisors will include:

1.    The requirements of the WISHA WAC 296-62-054.

2.    Identification of operations in their work areas where hazardous chemicals are present.

3.    Location where Hazard Communication Program Policies and Procedures, lists of hazardous chemicals, and MSDS's will be easily available to all personnel.

4.    Physical and health hazards of chemicals in the work area and measures employees can take to protect themselves from these hazards.

5.    Details of the Hazard Communication Program including an explanation of the labeling system and MSDS's and how both can be used to obtain and use the appropriate hazard information.

6.    After training, each manager and supervisor will sign a form to verify that training was offered, attended and understood.

6.1.5    The Personnel/HCP Director or designated representative will periodically inspect work areas to assure continued compliance with Hazard Communication Program regulations.

6.2    RESPONSIBILITIES OF DEPARTMENTAL MANAGERS AND SUPERVISORS

LABELING

6.2.1    The department/division head or designated supervisor in each section will verify that all hazardous chemical containers received for use:

1.     Are clearly labeled as to the contents.

2.     Will note the appropriate hazard warning.

3.     Will list the name and address of the manufacturers.

6.2.2    The department/division head or designated supervisor in each section will ensure that all secondary containers are labeled with either an extra copy of the original manufacturer's label or with generic labels which have clearly defined sections for contents identification, hazard warnings and the names and addresses of the manufacturers.

6.2.3    The department/division head or designated supervisor in each section will continually review the labeling system and update as required.

MATERIAL SAFETY DATA SHEETS

6.2.4    The department/divison head or designated supervisor in each section will make sure MSDS's are readily available to all employees in the work area for review during each shift.

6.2.5    All purchase orders for new, potentially hazardous chemicals should include a request that an MSDS for the product accompany the shipment.

6.2.6    Whenever a new chemical is introduced into a work area, the department/division head or designated supervisor is responsible for notifying the Personnel Department if an MSDS does not accompany the shipment. The Personnel Department will immediately secure the MSDS and send a copy to the work area along with a revised list of hazardous chemicals in use in the work area.

6.2.7    Whenever a new chemical is introduced into a work area and an MSDS does accompany the shipment, a copy of the MSDS will be sent to the Personnel Department forinclusion in the master MSDS book. The Personnel Department will prepare and forward a revised list of hazardous chemicals in use in the work area.

6.2.8    The department/division head or designated supervisor in each section will review incoming MSDS's for new and significant health/safety information. He/she will see that any new information is passed on to employees.

6.2.9    Missing or damaged MSDS's should be reported to the Personnel Department so that replacements can be secured.

PROTECTIVE EQUIPMENT AND SAFETY PROCEDURES

6.2.10    The department/division head or designated supervisors in each section is responsible for ensuring that necessary personal protective equipment (as specified in the appropriate MSDS) for working with hazardous chemicals in the work area is easily available for employees and that such personal protective equipment is kept in good repair.

6.2.11    The department/division head together with work area supervisors are responsible for identifying and instituting steps to lessen or prevent exposure to hazardous chemicals and establishing procedures for the safe use of hazardous chemicals.

INFORMATION AND TRAINING

6.2.12    The department/division head or designated supervisor in each section is responsible, with assistance from the Personnel Director or designated representative if requested, for providing information and training on the Hazard Communication Program to current employees by May 25, 1986, and providing the same information and training to new employees before they start work. The information and trianing will include:

1.    An overview of the requirements contained in the Hazard Communication Standard.

2.    Chemicals present in workplace operations.

3.    Location and availability of written Hazard Communication Policy and Procedure (#700-14), list of hazardous chemicals and work area MSDS book.

4.    Physical and health effects of the hazardous chemicals.

5.    Methods and observation techniques used to determine the presence or release of hazardous chemicals in the work area.

6.    How to lessen or prevent exposure to these hazardous chemicals through use of control/work practices and personal protective equipment.

7.    Steps the City has taken to lessen or prevent exposure to these chemicals.

8.    Safety/emergency procedures to follow if employees are exposed to these chemicals.

9.    How to read labels and review MSDS's to obtain appropriate hazard information.

6.2.13    After training, each employee will sign a form to verify that training on the Hazard Communication Program was attended and understood. This form should be sent to the Personnel Department for inclusion in the employee's personnel file. For new employees, the form must be received before enrollment in the benefit program and general orientation in the Personnel Department takes place.

6.2.14    If employees are required to perform hazardous non-routine tasks, each affected employee will be given information by their section supervisor prior to starting work about hazardous chemicals to which they may be exposed during the activity. This information will include:

1.    Specific chemical hazards.

2.    Protective/safety measures the employee can take.

3.    Measures the City has taken to lessen the hazards including ventilation, respirators, presence of another employee and emergency procedures.

Released or Spilled Material and Waste Disposal Method

6.2.15    If a hazardous chemical is released or spilled, the appropriate MSDS must be consulted to assure correct clean-up procedures are followed to avoid environmental pollution, and the Fire Department should be called to handle all but minor spills of chemicals which present minimal hazards. Disposal of hazardous chemicals must be accomplished in accordance with the directions supplied in the MSDS.

CONTRACTORS

6.2.16    It is the responsibility of the department/division head or designated representative in charge of coordinating a contracted city project to provide the contractor with the following information:

1.    Hazardous chemicals to which they may be exposed while on the job site.

2.    Precautions their employees may take to lessen the possibility of exposure by use of appropriate protective measures.

3.    City safety rules.

6.2.17    The deparmtent/division head or designated representative in charge of coordinating a contracted City project will also contact each contractor before work is started to gather and disseminate any information concerning chemical hazards the contractor is bringing to a workplace where City employees will be present.

6.3     Responsibilities of Employees:

6.3.1    Make sure they fully understand information and training on the Hazard Communication Program and subsequent training on new or revised MSDS's.

6.3.2    Carefully review MSDS's for hazardous chemicals in use in the work area.

6.3.3    Follow all safety precautions including, when indicated, personal protective equipment to reduce the possibility of health or physical hazards or the release of hazardous chemicals into the environment.

6.3.4    Report immediately to the section supervisor the presence or release of hazardous substances or unsafe practices or conditions observed in the work area.

6.3.5    Report immediately to the section supervisor missing or damaged MSDS's and primary or secondary labels.

6.3.6    Whenever appropriate, suggest ways to improve safe practices and conditions for the use of hazardous chemicals.