700-25
COMPETENT PERSON DESIGNATION

POLICY & PROCEDURE

Subject:

COMPETENT PERSON DESIGNATION

Index: SAFETY

Number: 700-25

Effective Date:

5/15/2012

Supersedes:

N/A

Page:

1 of 7

Staff Contact:

Nancy A. Carlson

Approved By:

Denis Law

1.0 PURPOSE:

This policy establishes the process for designating “Competent Persons” to provide training and evaluate hazards and/or job performance for specific tasks, and for job tasks that require the designation according to the Washington Department of Labor.

2.0 ORGANIZATIONS AFFECTED:

All departments that perform trenching/excavation.

3.0 REFERENCES:

WAC 296-155-650

WAC 296-155-24503

4.0 POLICY:

Competent Persons have a responsibility to ensure that workers are provided with a safe place to work. They must ensure compliance with Washington Department of Labor and State safety regulations, as well as other safety rules and regulations. They must make safety a part of their daily activities, enforce safety rules and not let workers take chances. Every City-designated Competent Person responsible for fall protection or trenching and excavation jobs must be trained and knowledgeable about fall protection and trench safety requirements.

For Trenching and Excavation, the Competent Person designated by his or her department shall have the knowledge, training, and experience to identify existing or predictable hazards in surrounding that are unsanitary, hazardous, or dangerous to employees. This person, by the nature of his or her position, has authorization or authority to take prompt corrective measures to eliminate hazards, train certain equipment operators and/or evaluate the proficiency and safe performance of those operators.

For Fall Protection, the Competent Person designed by his or her department shall be knowledgeable regarding fall protection equipment, including the manufacturer’s recommendations and instructions for its proper use, inspection, and maintenance; who is capable of identifying existing and potential fall hazards; who has the authority to take prompt corrective action to eliminate those hazards; and who is knowledgeable of the rules contained in this section regarding the erection, use, inspection, and maintenance of fall protection equipment and systems.

5.0 DEFINITIONS:

5.1    Fall Protection Competent Person: An individual knowledgeable regarding fall protection equipment, including the manufacturer’s recommendations and instructions for its proper use inspection, and maintenance; who is capable of identifying existing and potential fall hazards; who has the authority to take prompt corrective action to eliminate those hazards; and who is knowledgeable of the rules contained in this section regarding the erection, use, inspection, and maintenance of fall protection equipment and systems. This designation may be task specific or for the duration of employment.

5.2    Operator: Person authorized by a department as having the knowledge to operate and/or a vehicle safely.

5.3    Trenching/Excavation Competent Person: One who is knowledgeable in, and can identify, existing or predictable hazards in the surroundings that are unsanitary, hazardous, or dangerous to employees and who understands soil classifications and protective systems. This person also has the authorization or authority by the nature of his or her position to take prompt corrective measures to eliminate such hazards.

6.0 PROCEDURES:

There are many circumstances where the operation, inspection, maintenance and/or testing of appliances and equipment are required to be carried out by a “Competent Person.” It is the responsibility of the department to ensure that suitably trained, qualified and experienced personnel carry out all such duties.

6.1    Department Responsibilities:

6.1.1    Identify areas of operation that require the designation of Competent Persons;

6.1.2    Select and designate person to act as “competent” persons based upon his or capability to identify hazards;

6.1.3    Complete the “Competent Persons” designation form (attached as Exhibit A for Excavation and Trenching Standard, or Exhibit B for Fall Restraint and Fall Arrest Standards);

6.1.4    Designate the person as “competent” to perform certain duties or evaluate and/or authorize the safe work practices of workers (see Exhibit A or B);

6.1.5    Keep records as to how such technical skill has been achieved, e.g., by training, work experience, study assessment, etc.;

6.1.6    Delegate the responsibility and authority for coordinating activities and operations covered by the designation(s) (trainer, evaluator, task oversight, etc.);

6.1.7    Train and evaluate every five years.

6.2    Responsibilities of the Trenching/Shoring Competent Person (See Exhibit A):

6.2.1    Evaluate the work practices or behaviors of the worker to determine the effectiveness of his or her training;

6.2.2    Work with the City to recommend additional training or resources as necessary;

6.2.3    Inspect trenching and excavation locations on a daily basis, including the adjacent areas and protective systems, for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. An inspection shall be conducted by the Competent Person prior to the start of work and as needed throughout the shift. Inspections shall also be made after every rainstorm or other hazard increasing occurrence. These inspections are only required when employee exposure can be reasonably anticipated; and

6.2.4    Where the Competent Person finds evidence of a situation that could result in a possible cave-in, failure of protective systems, hazardous atmospheres, or other hazardous conditions, the Competent Person will stop work and take immediate corrective action. Exposed employees shall be removed from the hazardous area until the necessary precautions have been taken to ensure their safety.

6.3    Responsibilities of the Fall Protection Competent Person (See Exhibit B):

A person acting in the capacity of safety monitor(s)/attendants shall be trained in the function of both the safety monitor and warning lines systems, and shall:

6.3.1    Be a Competent Person as defined by WAC 296-155-24503;

6.3.2    Evaluate the performance of workers performing a particular task or operation (including, but not limited to equipment operation, task performance, equipment testing, certain vehicle operation, and other processes identified by the Washington State Department of Labor as requiring the authorization/evaluation of a competent/qualified person);

6.3.3    Have control authority over the work as it relates to fall protection;

6.3.4    Act as the safety monitor for low slope roofs. The safety monitor shall:

    Be instantly distinguishable over members of the work crew, by use of highly visible (hi-Viz) vest/jacket;

    Engage in no other duties while acting as safety monitor;

    Be positioned in relation to the workers under their protection, so as to have a clear, unobstructed view and be able to maintain normal voice communication;

    Not supervise more than eight exposed workers at one time;

    Warn the employee when it appears that the employee is unaware of a fall hazard or is acting in an unsafe manner; and

    Stop work and take immediate corrective action when hazards or dangerous behaviors are observed.

EXHIBIT A
COMPETENT PERSON EVALUATION CHECKLIST

This is a check list which has been devised to determine if the EMPLOYEE designated as a COMPETENT PERSON is competent with the description and intent of the EXCAVATION & TRENCHING STANDARD, WAC 296-155-650.

Employee’s Name

Occupation: What is job on site?

Date of evaluation by employer

Length of time with employer

Length of experience in excavation & trenching

TRAINING:                            KNOWLEDGE:

Does the designated employee have training in:

Does the designated employee have knowledge about:

YES

NO

YES

NO

Soils classification?

Soils classification?

Use of protective systems?

Use of protective systems?

Requirements of the standards?

Requirements of the standard?

AUTHORITY:

Does the designated employee have authority to:

YES

NO

Take prompt corrective measures to eliminate existing and predictable hazards?...............................

Stop work until hazards are corrected or eliminated or controlled and remove employees from the hazardous area until proper systems are in place?.................................................................................

INSPECTIONS:

YES

NO

Has the competent person conducted a daily inspection of the excavation?.......................................

Of adjacent areas?................................................................................................................................

Of protective systems?.........................................................................................................................

Were inspections conducted prior to start of work?.............................................................................

As needed during work?.......................................................................................................................

After rainstorms or other hazard increasing occurrences?..................................................................

Is there water in the trench?..................................................................................................................

Is water removal equipment being monitored to insure safe operations?............................................

Has the soils analysis been verified allowing for the influence of water?..............................................

Is there evidence of failure of any portion of the protective system?....................................................

Is damage evident to structural members of the protective system?....................................................

If so, has the equipment been evaluated for suitability of use?...........................................................

SOIL CLASSIFICATION:

YES

NO

Has the employer selected a protective system which relies on soils classification?.........................

What types of soils have been identified?

_____________________________________________________________________________________

What visual tests were performed?

_____________________________________________________________________________________

What manual test(s) were performed?

_____________________________________________________________________________________

Who performed the tests?

YES NO

Have the conditions changed since the classification was made?......................................................

Has the proper soils classification been made?...................................................................................

If YES, does the protective system selected comply with or exceed the performance criteria outlined in the standard?.................

Are utilities involved?..........................................................................................................................

If YES, are they properly protected?..................................................................................................

Are ramps involved?.............................................................................................................................

If YES, are they constructed according to standards?........................................................................

Are confined spaces involved?.............................................................................................................

If YES, has a competent person evaluation the environment in question?.......................................

YES

NO

COMMENTS:

Do you consider the employee to be COMPETENT within the requirements of the EXCAVATION AND TRENCHING STANDARD?

IF NOT, WHY?

Areas to be strengthened: __________________________________________________

Employer/Representative Signature: Date:

Print Name:

EXHIBIT B
COMPETENT PERSON EVALUATION CHECKLIST

This is a check list which has been devised to determine if the EMPLOYEE designated as a COMPETENT PERSON is competent with the description and intent of the FALL RESTRAINT AND FALL ARREST STANDARDS, WAC 296-155-24503(7).

Employee’s Name

Position

Date of evaluation by employer

Length of time with employer

Length of experience in excavation & trenching

TRAINING:                            KNOWLEDGE:

Does the designated employee have training in:

Does the designated employee have knowledge about:

YES

NO

YES

NO

Use of fall protection equipment?..................

Fall hazards?...................................

Inspection requirements of fall protection

Equipment?.....................................................

Use of protective systems?............

Storage of fall protection equipment?...........

Requirements of the standard?.....

Identifying fall hazards?.................................

Fall protection work plans?............

Requirements of the fall restraint & fall arrest standards?......................................................

Emergency removal?.....................

Line capacity?................................

AUTHORITY:

Does the designated employee have authority to:

YES

NO

Take prompt corrective measures to eliminate existing and predictable hazards?

Stop work until hazards are corrected or eliminated or controlled and remove employees from the hazardous area until proper systems are in place?

YES

NO

COMMENTS:

Do you consider the employee to be COMPETENT within the requirements of the FALL RESTRAINT AND FALL ARREST STANDARD?

IF NOT, WHY?

Areas to be strengthened: _______________________________________

Employer/Representative Signature: Date:

Print Name: