Chapter 2.04
ADMINISTRATIVE CODE1

Sections:

2.04.010    Purpose.

2.04.020    Charter defined.

2.04.030    City manager – Responsibilities.

2.04.040    City manager – Duties.

2.04.050    City manager – Administrative supervision.

2.04.060    City manager – Administrative rules.

2.04.070    City manager – Staff.

2.04.080    City manager – Reports to the council.

2.04.090    City manager – Absence or disability.

2.04.100    Groups, departments, and officers established.

2.04.110    Boards, commissions and committees.

2.04.115    Ad hoc citizens committees.

2.04.120    Procedure for filling vacancies on boards, commissions, and committees.

2.04.125    Selection process for council appointments and all other appointments not covered by RMC 2.04.120.

2.04.127    Deputy city manager for community and development services.

2.04.128    Assistant city manager.

2.04.130    City clerk.

2.04.140    City attorney.

2.04.150    Administrative services group.

2.04.155    Administrative services department.

2.04.160    Community and development services group.

2.04.161    Parks and recreation department.

2.04.165    Utility and public works group.

2.04.170    Public works department.

2.04.180    Energy services department.

2.04.200    Public safety group.

2.04.205    Fire and emergency services department.

2.04.210    Police services department.

2.04.220    Benton County emergency services department.

2.04.260    Severability.

2.04.270    Interpretation.

2.04.010 Purpose.

This chapter is adopted pursuant to Section 2.07(11) of the Charter to establish an organization to administer the functions of the city under the Charter and is a part of the administrative code. [Ord. 125 § 1.01; Ord. 31-03].

2.04.020 Charter defined.

“Charter” when used in this chapter means the Richland City Charter. [Ord. 125 § 1.02; Ord. 31-03].

2.04.030 City manager – Responsibilities.

The city manager shall be the chief administrative officer of the general city government and shall supervise and be responsible for the effective management of the administrative and financial affairs of the city and shall supervise all city departments and offices, except as is otherwise provided by the Charter, general laws or ordinances. He shall be responsible for the proper execution of the policies set by the city council and the enforcement of all laws and ordinances. He shall be responsible to the city council for the efficient operation of all city departments and offices under his jurisdiction, and, as city comptroller, he shall likewise be responsible to the city council for the economical conduct and operation of all city departments and offices under his jurisdiction. [Ord. 125 § 2.01; Ord. 62-74; Ord. 31-03].

2.04.040 City manager – Duties.

The city manager shall:

A. Keep the council informed of the conditions and needs of the city;

B. Make such reports and recommendations as he may deem desirable or as may be requested of him by the council;

C. Prepare and submit to the council the proposed annual preliminary budget for the city;

D. Prepare and submit annually to the council a five-year capital expense budget;

E. As comptroller, control city expenditures so that actual expenditures do not exceed amounts available for expenditures;

F. Supervise the purchase, lease, rental, use, maintenance and assignment of city property required by the various departments and offices of the general government of the city;

G. Appoint, remove, suspend or discipline all officers and employees of the city under his jurisdiction, subject to the personnel rules and civil service provisions of the Charter and ordinances; provided, that he may, at his discretion, authorize the head of a department or office responsible to him to appoint, suspend, discipline or remove subordinates in such department or office;

H. Fix and establish the number of employees in the various city departments and offices under his jurisdiction and determine their duties and compensation, subject to the pay plan and appropriations adopted by the city council;

I. Exercise all powers conferred by law upon the city but not specifically conferred upon any official;

J. Negotiate and sign, on behalf of the city, contracts duly authorized by the council or by ordinance and administer the provisions of such contracts;

K. Take or cause to be taken or recommend to the city council in the proper case all and every action necessary to protect the best interests and promote the welfare of the city;

L. Perform such other duties and have and exercise such other powers as may be prescribed by law. [Ord. 125 § 2.02; Ord. 62-74; Ord. 31-03].

2.04.050 City manager – Administrative supervision.

The city manager, in exercising general control over the administrative affairs of the general government of the city, shall deal insofar as it is possible through the administrative officers of the general government designated by this code, and except as otherwise provided by Charter or general law, all such officers shall be directly and exclusively responsible to him, and to no other person or body, for the efficient or economical conduct of their respective departments and offices. [Ord. 125 § 2.03; Ord. 31-03].

2.04.060 City manager – Administrative rules.

The city manager is authorized to issue rules or administrative regulations not inconsistent with general law, the Charter or ordinances of the city, outlining the general procedures for the administration of city activities under his jurisdiction, and he may provide for a system of administrative regulations to be issued by the heads of the various departments and offices of the city’s general government. [Ord. 125 § 2.04; Ord. 31-03].

2.04.070 City manager – Staff.

The city manager may, within the limits of the annual budget adopted by the city council, appoint administrative assistants or designate employees of the city as such whose duties shall be to assist the city manager in such a manner as he may designate and to conduct studies and research into the most advantageous administrative practices and other matters affecting the city, its government and its administration, the application of which will improve the administration of the city government. The city manager may, within the limits of the annual budget adopted by the city council, determine appropriate staffing levels for his office and for the other departments and divisions of the city. [Ord. 125 § 2.05; Ord. 40-99; Ord. 31-03].

2.04.080 City manager – Reports to the council.

The city manager shall prepare and submit to the city council annually, at the close of each fiscal year, a complete report of the city’s administrative activities and finances for the preceding year, which report shall be made available for public distribution. He shall prepare and present such other reports as the city council may require or as he deems advisable. The city manager, as part of the adoption of the annual budget, shall provide to city council a current organizational chart, said chart to be maintained by the city clerk’s office and made available to the public. Any significant modifications to the organizational structure shall be adopted by the city council by resolution and incorporated into the organizational chart by the city clerk within 30 days of council’s resolution. [Ord. 125 § 2.06; Ord. 40-99; Ord. 31-03].

2.04.090 City manager – Absence or disability.

Whenever the city manager is unable to perform the duties of his office because of a temporary disability or of his absence from the city for not more than 15 calendar days, he may designate some other city official to serve in his place. The official so designated shall supervise and be responsible for the effective management of the administrative affairs of the city, but shall have only such powers as are necessary to deal with the administrative affairs of the city until the city manager’s recovery or return, not including, however, the power to appoint and remove heads of departments or subordinates. Whenever the city manager’s disability appears to be of a continuing nature or his absence exceeds 15 calendar days, the city council shall appoint a qualified administrative officer to perform the duties of the office until the manager returns to duty. [Ord. 125; Ord. 31-03].

2.04.100 Groups, departments, and officers established.

Administrative services of the city shall be organized into departments and officers whose titles are created and established as follows:

Department/Office

Administrative Officer

City Manager’s Office

City Manager

City Clerk’s Office

City Clerk

City Attorney’s Office

City Attorney

Administrative Services Group

Administrative Services Director

Administrative Services

Administrative Services Director

Community and Development Services Group

Deputy City Manager for Community and Development Services

Parks and Recreation Department

Parks and Recreation Director

Utilities and Public Works Group

City Manager Designee

Public Works Department

Public Works Director

Energy Services Department

Energy Services Director

Public Safety Group

City Manager Designee

Fire and Emergency Services Department

Fire and Emergency Services Director

Police Services Department

Police Services Director

Benton County Emergency Services Department

Police Services Director

[Ord. 125 § 3.01; Ord. 444; Ord. 751; Ord. 59-75; Ord. 105-76; Ord. 1-78; Ord. 8-78; Ord. 40-82; Ord. 35-85; Ord. 55-93; Ord. 40-99; Ord. 31-03].

2.04.110 Boards, commissions and committees.

There shall be the following boards, commissions and committees: planning commission, personnel committee, library board, firemen’s pension board, board of trustees of the relief and pension fund of the police department, board of adjustment and such other boards, commissions and committees as have been or are hereafter established by ordinance or by general laws. Each board, commission or committee shall be so organized and shall have such powers as are conferred and such duties as are required by general laws, the Charter and ordinances. Whenever possible, the administrative officer of the department or offices most closely connected with the activity of a board, commission or committee shall serve as secretary of that board, commission or committee.

A. Applicability. Subsections (B) through (E) of this section shall apply to the following committees and commissions unless otherwise noted: the utility advisory committee, the economic development committee, the planning commission, the parks and recreation commission and the board of adjustment.

B. Liaisons. Commissions and committees may appoint nonvoting liaisons to other commissions and committees. Liaisons shall not be members of the commission or committee to which they are appointed and shall fulfill the role of facilitation and transfer of information between the respective committee and commission.

C. Membership Limitations. A commission or committee member is limited to membership on two commissions or committees, including ad hoc or temporary committees in existence for a period exceeding six months.

D. Term Limits. All commission or committee members including personnel committee, lodging tax advisory committee and Americans with Disabilities Act review committee shall serve no more than 12 consecutive years on the same commission or committee and shall be residents of the city, except for youth members of the parks and recreation commission, who shall be residents of the Richland school district, and members of the lodging tax advisory committee and economic development committee, who shall be corporate citizens of Richland. The council may waive this limitation for any member of any board, commission or committee for one term.

E. Removal. A commission or committee member shall be removed upon absences from three consecutive regular meetings or four meetings within a 12-month period. [Ord. 125; Ord. 40-98; Ord. 07-00; Ord. 14-03; Ord. 31-03; Ord. 33-04; Ord. 38-05; Ord. 04-07; Ord. 08-07; Ord. 14-15 § 1].

2.04.115 Ad hoc citizens committees.

An ad hoc citizens committee may be constituted upon the motion of the city council.

A. At the time of passing the motion establishing the committee, the following shall be made a part of the motion:

1. A written statement of purpose for the committee.

2. A written description of recommendations which the council expects from the committee.

3. The specific due date of material and recommendation back to the council.

4. An estimated date of completion of the committee assignment.

5. The number of members that shall be on the committee and a statement of qualifications required of committee members.

6. If special circumstances warrant the inclusion of one or more councilmembers as voting members of the committee, the motion shall provide justification for so doing.

B. Other Applicable Rules.

1. The council assignments committee must provide oral or written statements to nominated members of the ad hoc committee relating the purpose of the committee, a description and due date of recommendations back to the council and the anticipated date of completion of the committee assignment.

2. Ad hoc committee members shall normally be nominated by the council assignments committee based on recommendations from the members of the city council. Appointment of ad hoc committee members shall normally be by majority vote of the city council. However, the motion may specify that the council assignments committee shall make the appointments upon recommendation of councilmembers.

3. The ad hoc committee shall appoint a chairperson, vice-chairperson and other officers as they see fit from the membership of the committee.

4. The council assignments committee may normally recommend to city council assignment of one or more councilmembers to act as nonvoting liaisons (class A) unless the motion includes councilmembers as active participants. However, the motion may specify that the assignments committee make the liaison assignment.

5. City staff shall provide assistance to the committee as appropriate.

6. A quorum of the ad hoc committee must be present to conduct business. A quorum shall consist of the lowest number of members of the committee that exceeds one-half the stated number of members of the committee.

7. Unless otherwise directed by city council, formal minutes need not be kept except for formal motions.

8. Written reports issued by the ad hoc committee activities shall be approved by majority vote of the committee and signed or initialed by the ad hoc committee chairperson. [Ord. 30-91; Ord. 31-03].

2.04.120 Procedure for filling vacancies on boards, commissions, and committees.

A. Eight weeks prior to the expiration of a term, the city clerk’s office corresponds with a member whose term is due to expire, so informing them. The notice outlines the appointment procedure and invites the incumbent to reapply for the position if they so desire.

B. City clerk’s office circulates an advertising fact sheet with information regarding the board, commission or committee and the application and appointment process.

The fact sheet is issued to news media with copies to city council, board/commission chairperson, staff liaison and city manager and will be posted on the city’s public reader board and/or other city electronics media on a space-available basis. Distribution will also include the Richland library and outside agencies as appropriate.

C. Applications will be accepted for a two-week period. Applications will be reviewed for a one-week period by the city clerk’s office for accuracy, completeness and compliance with appointment criteria.

D. Upon completion of the review by the city clerk’s office, all applications and any accompanying documentation submitted by the applicants shall be forwarded to the board, commission or committee chairperson and the council liaison for a period not less than two weeks. The city clerk’s office shall include provision for identification by the board, commission or committee chairperson and council liaison of the individual(s) they wish to be recommended to the city council for appointment.

E. Upon receipt of the board, commission or committee chairperson and council liaison’s recommendations, the city clerk’s office shall prepare a summary of the applications to city council to include the following:

1. Date of expiration of term;

2. Listing of applications with documentation attached; and

3. Notification of recommendations of board, commission or committee chairperson and council liaison.

F. The city clerk shall place the appointment on the agenda at the next regular city council meeting. The council shall elect an applicant from among all applicants by open, written ballot. An affirmative vote by a majority of those present at the meeting shall signify appointment.

G. The elected individual’s term shall be effective upon the expiration of the term of the preceding incumbent. In the event the appointment is not made until after the expiration of the term of the preceding incumbent, the appointment shall be effective immediately.

H. In the event the board, commission or committee vacancy is for a reason other than an expiration of term, the process for filling that vacancy shall be consistent with subsections (B) through (G) of this section. [Ord. 38-92; Ord. 9-93; Ord. 37-94; Res. 36-96; Ord. 40-98; Ord. 31-03].

2.04.125 Selection process for council appointments and all other appointments not covered by RMC 2.04.120.

Biennially, in the meeting at which newly elected councilmembers take office, the council shall choose from among its members a standing committee of three, from which the mayor and mayor pro tem shall be excluded, known as the “council assignments committee,” to assist in the selection of council liaisons to the various boards, commissions and committees and outside agencies, council appointees to ad hoc committees, and all other council and noncouncil appointments not covered by RMC 2.04.120 by recommending appointees to the full city council for approval. When the council appoints a committee, they shall also identify a temporary chairperson whose sole purpose is to set a meeting date and convene the initial meeting. The first order of business is to appoint a permanent chairperson and any other officers unless the council’s action names them. Each assignment to a board, commission, committee, or outside agency shall be assigned a category which shall be defined as follows:

A. Liaison Assignment to City of Richland Boards, Commissions and Committees. A councilmember shall not be a voting member of the board, commission or committee and shall participate only to a limited degree. The councilmember’s purpose is primarily to communicate council policy to the board, commission or committee and to take back to the council recommendations and questions. The councilmember shall also gather information about the boards, commissions or committees and communicate it to the council when appropriate. In particular, councilmembers shall not direct any activities as a leader of boards, commissions or committees to which they are assigned.

B. Liaison Assignment to Noncity Organization – Nonparticipant. Councilmembers shall not be voting members of noncity organizations in these kinds of assignments. The councilmember’s purpose is primarily to communicate council policy to the organization and to take back to the council recommendations and questions. The councilmember shall also gather information about the organization and communicate it to the council when appropriate. In particular, councilmembers shall not direct any activities as a leader of organizations to which they are assigned.

C. Assignment to Noncity Organization – Board Member. Councilmembers may be voting members of noncity organizations in these kinds of assignments. However, councilmembers shall not participate as officers of the assignee organizations in these kinds of assignments. The councilmember’s purpose is not only to communicate council policy to the organization and to take recommendations and questions back to council; the councilmember shall also encourage the carrying out of city objectives. The councilmember shall also gather information about the organization and communicate that information to the council when appropriate.

D. Assignment to Noncity Organization – Board Member/Officer. Councilmembers may be voting members and participate as officers of noncity organizations in these kinds of assignments. The councilmember’s purpose is not only to communicate council policy to the organization and to take recommendations and questions back to the council; the councilmember shall also encourage the carrying out of city objectives. The councilmember shall also gather information about the organization and communicate to the council when appropriate.

E. Assignment to Local, Regional, State, National or International Boards/Commissions and Committees Relating to City or Council Business – Member/Officer. Councilmembers who seek membership, election or reelection for office in local, regional, state, national or international boards/commissions and committees relating to city or council business shall first submit a request to the council assignments committee who shall review the request and make a recommendation to the full city council for majority approval. Where circumstances require travel outside the local area at city expense, the councilmember shall adhere to the travel policy, RMC 1.01.040.

It shall be the responsibility of the council assignments committee to specify the category of each assignment at the time the assignments are created. This will signal the level of participation required of the councilmember as to each organization or board to which the councilmember is assigned. [Ord. 33-90; Ord. 39-91; Ord. 20-92; Ord. 17-96; Ord. 40-98; Ord. 31-03; amended during 2011 recodification].

2.04.127 Deputy city manager for community and development services.

The deputy city manager for community and development services, under the direction of the city manager and subject to the provisions of the Charter and general laws, shall be responsible for the community and development services group, which is set forth in RMC 2.04.160, and other duties as assigned not inconsistent with position of deputy city manager for community and development services. [Ord. 31-03].

2.04.128 Assistant city manager.

The assistant city manager, under the direction of the city manager and subject to the provisions of the Charter and general laws, shall be responsible for Hanford communities, public information, administration of the city manager’s office, task tracking system management, values implementation, council goals, special projects and/or assignments, state legislative services and other duties as assigned not inconsistent with the position of assistant city manager. [Ord. 31-03].

2.04.130 City clerk.

The city clerk, subject to the provisions of the Charter, general laws and ordinances, shall be responsible for the publication, filing, indexing and safekeeping of all the records of all the proceedings of the council; record and certify all ordinances and resolutions; serve as custodian of the city seal and official city records; prescribe and furnish sample forms for all petitions provided for by Charter and ordinances; serve as registrar of voters for the city, and keep and maintain all election records and have custody of all property in connection with elections and perform such other duties in relation to registration of voters and elections as required by Charter and general law; publish all legal notices unless otherwise provided by general law or ordinance; and perform other duties as may be required by the Charter, the general laws, ordinances, the city council, or the city manager. The city clerk shall attend all meetings of the council and keep a permanent journal of its proceedings. [Ord. 125 § 4.02; Ord. 40-99; Ord. 31-03].

2.04.140 City attorney.

The city attorney, subject to the provisions of the Charter and general laws, shall advise and assist in the preparation of, and prepare in final form and review for legal correctness, all ordinances, resolutions and regulations; prepare and review for legal correctness all contracts, bonds, franchises and other instruments to which the city is a party; attend all regular and special council sessions unless excused by the mayor; advise the council, the city manager, all department heads and other administrative officials and all boards, commissions and committees as to the legality of any proposed action; be responsible for all prosecutions for violations of ordinances, unless the manager, with the approval of the council, otherwise provides; represent the city in all legal proceedings in which the city is a party or has an interest, before any court or judicial, administrative or other tribunal, unless the manager, with the approval of the council, otherwise provides; settle or compromise, with the approval of the council, claims or suits at law or in equity to which the city may be a party; and preserve in the office of the city attorney copies of all legal opinions rendered. [Ord. 125 § 4.03; Ord. 40-98; Ord. 40-99; Ord. 31-03].

2.04.150 Administrative services group.

The administrative services director shall be the lead for the administrative services group. The administrative services group shall be responsible for human resources and the administrative services department. The unit is generally responsible for administration of Chapter 2.28 RMC, Personnel Plan, and RMC Titles 3 (Finance) and 5 (Licensing and Taxation). [Ord. 125 § 4.04; Ord. 180; Ord. 29-83; Ord. 55-93; Ord. 40-98; Ord. 40-99; Ord. 31-03].

2.04.155 Administrative services department.

The administrative services department, under the direction of the administrative services director, shall be responsible for internal city services such as purchasing, warehousing, equipment maintenance, fleet management, human resources, information systems, and all finance functions including financial and utility reporting, budget, and cash and investment management including debt financing. [Ord. 31-03].

2.04.160 Community and development services group.

The deputy city manager for community and development services shall be the lead for the community and development services group. The community and development services group shall be responsible for land use planning, development, permits, building inspections, redevelopment and neighborhood improvement, library, business and economic development and the parks and recreation department. The unit is responsible for administration of Chapter 2.12 RMC (Library Board) and RMC Titles 19 (Development Regulation Administration), 21 (Buildings and Construction), 22 (Environment), 23 (zoning), 24 (Plats and Subdivision), 26 (Shoreline Management), and 27 (Signs). [Ord. 125; Ord. 563; Ord. 595; Ord. 751; Ord. 105-76 § 1.02; Ord. 6-78; Ord. 40-82; Ord. 35-85; Ord. 55-93; Ord. 18-96; Ord. 39-96; Ord. 40-98; Ord. 40-99; Ord. 31-03; amended during 2011 recodification].

2.04.161 Parks and recreation department.

The parks and recreation department, under the direction of the parks and recreation director, shall be responsible for the implementation of recreation and enrichment programs for citizens of all ages, coordination of services to the parks and recreation commission, maintenance of park areas and related facilities and such other duties as may be assigned. [Ord. 31-03].

2.04.165 Utility and public works group.

There is created a working group which consists of the energy services department and the public works department under the direction of the city manager’s designee and which shall report to the city manager, being responsible for the services provided by the energy services department and the public works department. [Ord. 31-03].

2.04.170 Public works department.

There is created a public works department, under the administrative supervision of the public works director, which shall be responsible for civil and utility engineering, utility operations of water, sewer, stormwater, and solid waste, transportation planning, and road maintenance. The department is responsible for general administration of RMC Titles 8 (Health and Sanitation), 12 (Streets and Sidewalks), 15 (Solid Waste), 16 (Stormwater), 17 (Sewers), and 18 (Water). [Ord. 55-93; Ord. 20-94; Ord. 18-96; Ord. 40-99; Ord. 31-03].

2.04.180 Energy services department.

The energy services department, under the direction of the energy services director, shall be responsible for the provision of energy services and the general administration of the RMC Title 14 (Electricity). [Ord. 31-03].

2.04.200 Public safety group.

There is created a working group which consists of police services department, Benton County emergency services department, and the fire and emergency services department, under the direction of the city manager’s designee, and which designee shall coordinate the activities of the public safety group and report directly to the city manager, being responsible for the services provided by the police services department, Benton County emergency services department and the fire and emergency services department as set forth in this chapter. [Ord. 31-03].

2.04.205 Fire and emergency services department.

The fire and emergency services department, under the supervision of a fire and emergency services director (fire chief), shall be responsible for emergency medical services, fire prevention, fire operations and fire training. The department is responsible for general administration of RMC Title 20 (fire). [Ord. 1-78 § 1.03; Ord. 80-79 § 1.05; Ord. 17-83 § 1.02; Ord. 40-99; Ord. 31-03].

2.04.210 Police services department.

The police services department, under the supervision of a police services director (police chief) shall be responsible for patrol, investigations, and community relations. The department is responsible for general administration of RMC Title 9 (Crime). [Ord. 1-78 § 1.04; Ord. 8-85; Ord. 40-99; Ord. 31-03].

2.04.220 Benton County emergency services department.

The Benton County emergency services department, under the supervision of the police services director, shall be responsible for directing and administering emergency communications and emergency management services within the city and between and among the numerous jurisdictions utilizing the services of the Benton County emergency services department. [Ord. 40-99; Ord. 31-03].

2.04.260 Severability.

The invalidity of any chapter, section, subsection, provision, clause or portion thereof, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance codified herein or the validity of its application to other persons or circumstances. [Ord. 125 § 4.14; Ord. 40-99; Ord. 31-03].

2.04.270 Interpretation.

A. Conflicts. In any case where the change of department or position title causes a question or conflict in the responsibility or function to be administered, the city manager shall review the matter and clarify the assignment of responsibility among the departments and officials established by this chapter.

B. Salaries. In cases of reassignment of duties or establishment of positions, the city manager shall review the responsibilities and recommend appropriate salary ranges or adjustments as a part of the annual budget process. Where individuals are assigned temporary acting responsibilities significantly different from their present responsibilities, the city manager, within existing budgetary appropriations, may make interim compensation adjustments as allowed under the personnel rules.

C. Benefits. Notwithstanding the current pay plan for unaffiliated employees, the city manager, within existing budgetary appropriations, is authorized to approve provision of benefits as provided herein to limited term employees when such employees are hired for the specific purpose of supporting a recognized project-based initiative. Access to medical, dental, vision, deferred compensation, paid time off/sick leave and all other benefits for a limited term employee shall be on the same terms and conditions as they are made available to unaffiliated city employees. The city manager shall determine when a city project qualifies as a recognized “project-based initiative” such that this section applies. Nothing herein shall be construed so as to require the city manager to approve provision of such benefits to any limited term employee. In the event of a conflict between this section and any other section in this title, this section shall prevail.[Ord. 751; Ord. 105-76 § 1.07; Ord. 40-99; Ord. 31-03; Ord. 22-17 § 1].


1

Prior legislation: Ords. 55-74, 78-74, 63-78, 59-79, 13-81, 39-90, 38-91, 38-92, 9-93, 37-94 and 13-95.