Chapter 2.32
EVERGREEN STATE FAIR AND FAIRGROUNDS

Sections:

2.32.005    Definitions.

2.32.010    Operation pursuant to state law.

2.32.020    Grounds set aside.

2.32.030    Revenue regulations.

2.32.040    Revolving fund established.

2.32.041    Revolving fund amount.

2.32.042    Revolving fund - expenditures authorized.

2.32.043    Revolving fund - voucher processing.

2.32.044    Revolving fund - replenishment - closing of account.

2.32.050    Amount of expenditures.

2.32.070    Fair advisory board established.

2.32.077    Consideration for advisory board members’ and employees’ services.

2.32.079    Membership of board.

2.32.081    Compensation.

2.32.085    Meetings and election of officers.

2.32.093    Vacancies.

2.32.094    Removal.

2.32.100    Duties of advisory board.

2.32.110    Fairgrounds manager - office established.

2.32.120    Appointment of manager.

2.32.140    Duties of manager.

2.32.150    Licensing agreements.

2.32.005 Definitions.

The following definitions shall apply to terms used in this chapter:

(1) "Advisory board" means the fair advisory board established by SCC 2.32.070;

(2) "Department" means the Snohomish county department of parks and recreation;

(3) "Director" means the director of the department of parks and recreation;

(4) "Exempt personnel system" means the system of employment set out in chapter 3.68 SCC;

(5) "Fair" means the annual Evergreen State Fair;

(6) "Fairgrounds" means the Evergreen State Fairgrounds at Monroe, Washington;

(7) "Manager" means the fairgrounds manager appointed under SCC 2.32.120;

(8) "Risk management committee" means the risk management committee created by SCC 2.90.025.

(Added Ord. 89-029, § 3, May 17, 1989; Amended Ord. 93-066, Aug. 18, 1993, Eff date Aug. 28, 1993).

2.32.010 Operation pursuant to state law.

Snohomish county hereby authorizes and assumes control of the conduct, operation and management of the Snohomish county Evergreen State Fairgrounds at Monroe, Washington, pursuant to and in compliance with chapter 36.37 RCW as hereinafter set forth.

(§ 1 of Res. adopted July 29, 1968; Amended Ord. 89-029, § 4, May 17, 1989).

2.32.020 Grounds set aside.

The following described real property situated in Snohomish County, Washington, together with all appurtenances and improvements thereon, is hereby set aside and confirmed for county fair and agricultural exhibition uses as defined in chapter 36.37 RCW:

The south half of the south half of the southwest quarter of the northeast quarter; and the northwest quarter of the southeast quarter lying northerly of the existing SR 2 less state park and ride tract; and the northeast quarter of the southeast quarter lying northerly of the existing SR 2 less the north 98 feet of the east 363 feet and less state park and ride tract all being in section 35 township 28 north range 6 east, W.M., together with the southwest quarter of the northwest quarter lying southerly of proposed SR 2 less the west 60 feet for county road; and the southeast quarter of the northwest quarter lying southerly of the proposed SR 2; and the northeast quarter of the southwest quarter lying westerly of the proposed SR 2 and lying westerly and northerly of the following described line: beginning at a point opposite Highway Engineer’s Station F16 18+45.07 P.T. and 50 feet westerly, when measured at right angles from the F16 centerline survey of SR 522, Tester Road to West Monroe Interchange; thence northerly parallel with said F16 center line to a point opposite Highway Engineer’s Station 23+50; thence easterly in a straight line 50 feet, more or less, to Highway Engineer’s Station 23+50 and the end of this line description; and the southwest quarter of the southwest quarter lying northerly of existing SR 2 and lying northwesterly of a line drawn parallel with and a distance of 40 feet northwesterly, when measured at right angles and/or radially to the F16 center line survey of SR 522, Tester Road to West Monroe Interchange, less the west 60 feet for county road; and the northwest quarter of the southwest quarter less the west 60 feet for county road; and the east one half of the east one half of the southeast quarter of the southwest quarter lying westerly of the west margin of the frontage road designated the F16 Line and shown on the Department of Highways drawing "SR 522 Tester Road to West Monroe Interchange" sheet 6 of 6, dated February 20, 1969; and that portion of the southeast quarter of the southwest quarter of section 36, township 28 north, range 6 east, W.M. described as follows: beginning at a point on the south line of said subdivision 1,680 feet east of the southwest corner of section 36, thence east 300 feet, thence north 730 feet, thence west 300 feet, thence south 730 feet more or less, to the point of beginning, except any portion thereof lying southerly of the northerly line of that certain tract condemned under Superior Court Cause No. 99786; and that portion of the southeast quarter of the southwest quarter described as follows: beginning at a point on the south line of said southeast quarter of the southwest quarter 1,650 feet east of the southwest corner of section 36; thence east 330 feet; thence north 1,320 feet to the north line of said southeast quarter of the southwest quarter; thence west 495 feet; thence south 1,320 feet, more or less, to the south line of said southeast quarter of the southwest quarter; thence east 165 feet to the place of beginning; except the south 730 feet of the east 300 feet thereof; except portion conveyed to Snohomish County in volume 121 of deeds on page 339; except right-of-way of Chicago, Milwaukee and St. Paul Railway; except right-of-way of Great Northern Railway; and except that portion conveyed to the State of Washington for State Highway No. 15 by instrument recorded under Auditor’s File Number 842541 and in Superior Court Cause No. 99786; and the west five acres of that certain 10-acre tract described as follows: beginning at a point on the south line of section 36, township 28 north, range 6 east, W.M., which is 1,650 feet east of the southwest corner of section; running thence north 1,320 feet; thence west 330 feet; thence south 1,320 feet to the south line of section 36; thence east along said section line 330 feet to the point of beginning; except portion conveyed to Snohomish County in volume 121 of deeds on page 339; except right-of-way for Great Northern Railroad Company and Chicago, Milwaukee and St. Paul Railway Company; except that portion conveyed to State of Washington for State Highway No. 15 by instrument recorded under Auditor’s File Number 843599 and in Superior Court Cause No. 99786; and except the following described tract sold to William R. Ray, et al. on real estate contract recorded under Auditor’s File Number 7911090093, described as follows: the north 177.75 feet of the following described tract: that portion of the southeast quarter of the southwest quarter of section 36, township 28 north, range 6 east, W.M., described as follows: beginning at a point on the south line of said southeast quarter of the southwest quarter 1,650 feet east of the southwest corner of section 36; thence east 330 feet; thence north 1,320 feet to the north line of said southeast quarter of the southwest quarter; thence west 495 feet; thence south 1,320 feet, more or less, to the south line of said southeast quarter of the southwest quarter; thence east 165 feet to the place of beginning; except the south 730 feet of the east 300 feet thereof; except portion conveyed to Snohomish County in volume 121 of deeds on page 339; except right-of-way of Chicago, Milwaukee and St. Paul Railway; except right-of-way of Great Northern Railway; and except that portion conveyed to State of Washington for State Highway No. 15, by instrument recorded under Auditor’s File Number 842541 and in Superior Court Cause No. 99786; also except any portion of said north 177.75 feet lying within the following described tract: beginning at the northwest corner of the southeast quarter of the southwest quarter of section 36, township 28 north, range 6 east, W.M., thence north 89°50'04" east along the north line of said subdivision, a distance of 220 feet; thence south 0°20'08" east parallel to the west line of said subdivision, a distance of 290 feet; thence south 89°50'04" west parallel to the north line of said subdivision, a distance of 220 feet to the west line of said subdivision; thence north 0°20'08" west along the west line of said subdivision, a distance of 290 feet to the true point of beginning all in section 36, township 28 north, range 6 east, W.M., all situate in the County of Snohomish, State of Washington.

(Amended Ord. 92-011, February 26, 1992; Amended by Ord. 13-047, July 10, 2013, Eff date July 20, 2013).

2.32.030 Revenue regulations.

All receipts in connection with the operation of the fairgrounds shall belong to Snohomish county and shall be deposited with the county treasurer as provided by law in the current expense fund, and all expenditures for the operation and maintenance of the fair shall be on proper voucher and payable from such fund. (§ 3 of Res. adopted July 29, 1968; Amended Ord. 89-029, § 6, May 17, 1989).

2.32.040 Revolving fund established.

Pursuant to RCW 36.37.040, a fair revolving fund is hereby established to be administered and expended as hereinafter set forth.

(§ 1 of Res. adopted May 20, 1974).

2.32.041 Revolving fund amount.

The amount of the fair revolving fund shall be the amount adopted in the current budget ordinance. The treasurer of Snohomish county is hereby authorized and directed to issue a check for the amount adopted in the current annual budget ordinance and deliver such check to the manager each year during the week immediately prior to the opening of the fair. The manager shall deposit such check in an approved bank in a checking account created for the sole purpose of administering said revolving fund. No deposit shall be made to such checking account other than the treasurer’s check and auditor’s warrants replenishing amounts expended.

(Added Res., § 2, May 20, 1974, Amended Ord. 82-064, July 12, 1982; Amended Ord. 86-086, § 1, August 6, 1986; Amended Ord. 89-029, § 7, May 17, 1989; Amended Ord. 07-015, March 21, 2007, April 7, 2007).

2.32.042 Revolving fund - expenditures authorized.

Checks against the fair revolving fund account are authorized solely for the purpose of paying properly budgeted obligations incurred in the operation of the fair under entertainer contracts which require payment immediately upon completion of the entertainer’s performance.

(§ 3 of Res. adopted May 20, 1974; Amended Ord. 89-029, § 8, May 17, 1989).

2.32.043 Revolving fund - voucher processing.

Immediately upon payment of any obligation from the fair revolving fund, as authorized in SCC 2.32.042, a voucher or vouchers will be prepared by the manager and processed according to the procedure established for processing vouchers. In addition to other required information, such a voucher shall specifically indicate that payment of the underlying obligation has been made against the revolving fund.

(§ 4 of Res. adopted May 20, 1974; Amended Ord. 89-029, § 9, May 17, 1989).

2.32.044 Revolving fund - replenishment - closing of account.

The auditor of Snohomish county shall cause warrants to be drawn upon duly approved vouchers submitted pursuant to SCC 2.32.043, and cause such warrants to be delivered to the manager for deposit in the fair revolving fund account. The manager shall maintain a strict accounting of all deposits into and disbursements from such account. Immediately upon receipt by the manager of warrants in reimbursement of all disbursements to be made from the fair revolving fund account, and in no event later than 60 days after the closing of the fair, the manager shall close out the fair revolving fund account and immediately deliver to the county treasurer the proceeds of such account together with any nondeposited warrants issued pursuant to this section.

(§ 5 of Res. adopted May 20, 1974; Amended Ord. 89-029, § 10, May 17, 1989; Amended Ord. 91-094, July 24, 1991).

2.32.050 Amount of expenditures.

All expenditures for the operation and maintenance of the fairgrounds shall be within the limitation of a budget duly adopted by the county council.

(§ 5 of Res. adopted July 29, 1968; Amended Ord. 89-029, § 11, May 17, 1989).

2.32.070 Fair advisory board established.

There is hereby established a Snohomish county fair advisory board, hereinafter referred to as the advisory board, to assist the manager in reviewing and recommending policies related to the fair.

(Added Ord. 85-004, § 3, Feb. 20, 1985; Amended Ord. 89-029, § 12, May 17, 1989).

2.32.077 Consideration for advisory board members’ and employees’ services.

(1) In consideration of services to be provided by advisory board members, members will annually be compensated with one season family pass for admission to the fair to be used by the member, spouse, and their unemancipated children.

(2) Department employees involved in the operation of the fair may also receive one season family pass per employee; PROVIDED, That such compensation shall be in addition to and not in lieu of other salary and benefits as each may regularly receive from the county.

(Added Res., July 25, 1977; Amended Ord. 85-004, § 4, Feb. 20, 1985; Amended Ord. 89-029, § 13, May 17, 1989).

2.32.079 Membership of board.

The advisory board shall be composed of 11 members. Five members shall represent and be appointed from the council districts and shall reside in the council district from which they are appointed. Six members shall serve at-large and may reside anywhere within the county. Appointments and terms shall be pursuant to chapter 2.03 SCC. The advisory board shall be representative of a broad range of interests.

(Added Ord. 85-004, § 5, Feb. 20, 1985).

2.32.081 Compensation.

The advisory board members shall be reimbursed for mileage to and from meetings, and for other expenses in accordance with SCC 2.03.070 as limited by budgetary constraints and shall be reimbursed as otherwise provided in SCC 2.32.077(1).

(Added Ord. 82-038, § 1, May 18, 1982; Amended Ord. 85-004, § 6, Feb. 20, 1985; Amended Ord. 89-029, § 14, May 17, 1989).

2.32.085 Meetings and election of officers.

The advisory board shall meet at least monthly, act under Robert’s Rules of Order, adopt bylaws and elect its chairman, vice chairman and secretary from within the board membership.

(Added Res., Oct. 26, 1971; Amended Ord. 85-004, § 7, Feb. 20, 1985).

2.32.093 Vacancies.

A position shall become vacant within the period of term upon the death, resignation, removal, or change of residence outside the council district of appointment of a member of the advisory board. Any vacancy shall be filled by appointment in the same manner as the appointment of the preceding member, and any appointee to fill a vacancy, other than for expiration of term, shall serve only for the balance of the full term of his predecessor.

(Added Res. Oct. 26, 1971; Amended Ord. 85-004, § 8, Feb. 20, 1985; Ord. 82-038, § 1, May 18, 1982).

2.32.094 Removal.

Any member of the advisory board may be removed by the council for neglect of duty or malfeasance in office, and pursuant to general removal provisions enacted for county boards and commissions.

(Added Res. Oct. 26, 1971; Amended Ord. 85-004, § 8, Feb. 20, 1985; Ord. 82-038, § 1, May 18, 1982).

2.32.100 Duties of advisory board.

The advisory board shall advise, consult and assist the manager in recommending to the director actions on the following:

(1) Schedules of fair events and activities other than motor vehicle racing or practice events;

(2) Annual fair budget;

(3) Fair fee schedules; and

(4) Other fair matters as requested by the manager.

(Added Res., § 10, July 29, 1968; Amended Ord. 85-004, § 10, Feb. 20, 1985; Ord. 82-001, Feb. 5, 1982; Amended Ord. 89-029, § 15, May 17, 1989).

2.32.110 Fairgrounds manager - office established.

There is hereby established the office of fairgrounds manager to assist the director in the management and operation of the fair and fairgrounds.

(Ord. 82-001, adopted Feb. 5, 1982; § 11 of Res. adopted July 29, 1968; Amended Ord. 89-029, § 16, May 17, 1989).

2.32.120 Appointment of manager.

The manager shall be appointed by the director to serve under the exempt personnel system.

(Ord. 82-001, adopted February 5, 1982; Res. adopted October 26, 1971; § 12 of Res. adopted July 29, 1968; Amended Ord. 89-029, § 17, May 17, 1989).

2.32.140 Duties of manager.

The manager shall:

(1) Act as the chief administrative officer for the operation and maintenance of the fair and fairgrounds;

(2) Each year submit to the director a proposed budget for the operation of the fair and fairgrounds for the following year;

(3) Initiate, direct and administer fair and fairgrounds related activities;

(4) Improve, operate and maintain the fairgrounds real estate together with the appurtenances and improvements thereon and all other property useful in connection therewith;

(5) Select and employ such properly qualified employees as he may deem desirable and necessary;

(6) Adopt and enforce reasonable rules and regulations deemed necessary in the operation of the fair and the fairgrounds, PROVIDED That the manager shall give the advisory board an opportunity to comment on proposed rules and regulations that directly relate to the fair.

(Ord. 82-001, February 5, 1982; Res. adopted October 26, 1971; § 14 of Res. adopted July 29, 1968; Amended Ord. 89-029, § 18, May 17, 1989).

2.32.150 Licensing agreements.

The county executive and, if approved by the county executive, the director are hereby authorized to enter into and execute in behalf of Snohomish county fair booth and commercial licensing agreements, facility licensing agreements, and/or other licensing agreements covering facilities, space, or other property of Snohomish county located on the fairgrounds upon the following conditions:

(1) The manager determines that the granting of such license agreement provides a fair rate of return to the county in view of the nature and license value of the facilities, space and/or property licensed, use to be made thereof, the character of the applicant, and recommends approval of such agreement;

(2) Every such licensing agreement shall be approved by the risk management committee or its designee and approved on a form that has been approved as to form by the prosecuting attorney, or by a deputy prosecuting attorney;

(3) The applicant shall provide such indemnification and/or insurance coverage, proof of compliance with workers compensation laws, proof of possessing any other license or permits required of the applicant, and any release forms as may be required by the risk management committee;

(4) Any such licensing agreement shall be for a term of less than one year;

(5) Upon request by the county council, the fairgrounds manager shall refer the application for any licensing agreement to the county council for review and approval;

(6) The county executive may refer any licensing agreement to the county council for review and approval.

(Res. 79-89, adopted May 7, 1979; Amended Ord. 89-029, § 19, May 17, 1989; Amended during 4/99 supplement).